Office Administrator Job in Kenya - International Company

Vacancy: Senior Office Administrator

Summary: Our client is an International company dealing with global travel retail operations and a leading player in the industry through acquisitions, tenders and joint ventures across 3 continents; with around 120 outlets in 26 different countries.

Our mission is to be a preferred travel retail & duty free company delivering the highest value for our partners, customers and other stakeholders with whom relationships are key. 

To do, this we continue to build a service oriented culture driven by highly motivated and trained team.

Our commitment to our people is to develop and grow their skills and opportunities.

Key Responsibilities

·                     Supervising the front office staff and ensuring that the whole premise is managed properly at all time

·                     Sourcing for vendors, sieving and selection of the most suitable vendor.

·                     Coordinate purchases and delivery of goods & Services as per procurement policy

·                     Edit the monthly newsletter and ensure the information flow to all staff members

·                     Manage the intranet and ensure that information on the intranet is up to date

·                     Manage the duty roster for the reception and support staff

·                     Maintain the employee data tracker

·                     Plan meetings and /or conferences and events organization

·                     Ensure that all staff are provided with the uniforms and an inventory of the same is maintained

·                     Ensure that office cleanliness and hygiene are maintained

·                     Process documents for the expat staffs e.g. the passports, work permits and alien cards

·                     Manage allocation of utilities as well as space and facilities planning

·                     In charge of employee welfare activities

Requirements

·                     Degree in Business Administration

·                     At least 4 years experience in a closely related/similar role

·                     Strong organisation and administrative skills – attention to detail is essential

·                     Strong interpersonal and relationship maintenance skills

·                     Excellent verbal and written communication skills

·                     Experience in organising events, meeting and travel arrangements

·                     Male candidates are highly encouraged to apply.

·                     Valid Driver’s License

How to Apply:

Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Friday 29th November, 2013 to:

Adept Systems

Management Consultants

P O Box 6416, Nairobi, GPO 00100

Email: recruit@adeptsystems.co.ke

Only short listed candidates will be contacted.

 Please note that we do not charge fees for receiving or processing job applications.