Vacancy: HR
& Administrative Assistant
Job
Purpose: This position is responsible for providing support for all HR
functions in the office including recruitment, interviewing, shortlisting etc.
the jobholder will also oversee all day to day office administration activities
including reception duties, ordering office supplies and ensuring cleanliness
of the premises.
HR Duties
1.
Custodian of the company enquiries e-mail address; responds to recruitment
queries and/or forwards them to the relevant person
2. Schedule
registration interviews and any other interviews as required; Collect and
account for registration monies from applicants
3. Conduct
aptitude tests for all applicants
4. Recruitment
- assists with editing CVs
- Prepare interview schedules and training materials for Chase candidates.
- Receiving applications and filing them in the correct files
- sending out regrets to unsuccessful candidates
4. Staff Welfare
- Ensure premises are clean and up to standard (includes kitchen, washrooms,). Ordering of washroom and kitchen supplies.
- Ensure that drinking water, milk for making tea is available
5.
Undertake any other duties that are assigned e.g. making calls and enquiries
regarding potential candidates, assist in shortlisting etc
Administration Duties
1. Respond
to visitor inquiries about the company, answering all incoming calls and
directing visitors to appropriate contact persons
2. On a
monthly basis liaise with service providers to get invoices for the CEO’s
expenses from; Safaricom, Airtel, KCB Card, Barclay card, KPLC & Nairobi
Water and forward for action
3. Oversees
the distribution of incoming and outgoing mail and subsequent distribution to
the relevant parties
4. Prepare
boardroom for scheduled meetings
5.
Maintaining GUZA records
Performance Standards:
- Timely response to client enquiries
- Effective handling of aptitude tests and petty cash
- Compliance with HR Policies
- Knowledge, Skills, Experience and Personal Attributes Required:
Qualifications & Experience
- Relevant qualifications in HR
- At least one year HR experience
- Essential Competencies & Personal Attributes
- Proficient in the use of ICT
- Proficiency in Business Language
Organization skills
- Possess high sense of integrity and confidentiality
- Pleasant personality, self-driven and able to work under minimum supervision
- Good communication and interpersonal skills
- Must pay attention to detail
Applications
should be sent to info@preferredpersonnel.co.ke by 8th November, 2013