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Business Support Assistant / Office Manager Job in Nairobi Kenya

Business Support Assistant / Office Manager (Short-Term contract)

Location: Nairobi

Industry: Financial Services

Our client, an international Financial Corporation is looking for a Business Support Assistant cum Office Manager for a short term period to cover leave absence.

We are ideally looking for someone in between jobs and available to start immediately.

The person will be responsible for managing the front office and office administration
Key Responsibilities:

Administrative Support to Country Manager
  • Effectively support Senior Business Assistant in managing the Kenyan Country Office
  • Manage the calendar of the Country Manager, taking into consideration the different time zones
  • Organise management meetings, Prepare agenda / taking of minutes,
  • Arrange working lunches where required,
  • Liaise with IT to ensure that technical requirements of meetings are taken care of (e.g. laptop for group webinars, presentations, videoconference)

Screen calls
  • Travel Coordination for the Country Manager:
  • Bookings and co-ordination of all travel arrangements (international and local),
  • Drawing up of detailed travel itineraries for these trips
  • Co-ordinate travel arrangements (hotel bookings, visas, invitation letters, booking of airport transfers and ground transportation, etc,)
  • Where necessary, liaise with other International offices to arrange for meetings
  • Complete Expense Reports (Travel and Entertainment) on regular basis.

General Office Support
  • Manage and co-ordinate monthly team events and meetings. Organise and co-ordinate any office event arrangements (Workshops, Conferences, Seminars, etc,)
  • Perform general administrative duties to support day-to-day department operations in such areas as scheduling meetings; maintaining management calendar for assigned departments; taking and distributing meeting minutes; screening calls, SMT calendar, Oracle Expense reports for corporate card, iExpense & PO Creation, invoices, ordering supplies and maintaining department records.
  • Type all memorandums and letters with a high margin of accuracy, including formatting of MS Word documents
  • Serve as administrative liaison to others within and outside the company

Qualifications/ Competences
  • Relevant Degree/ Diploma.
  • Over 5 years experience in a similar role in a busy office environment
  • Specific administration and coordination experience with demonstrated success.
  • Self-starter with an ability to work independently
  • Strong power point and excel skills.
  • Excellent oral and written communication in English.
  • Ability to work under pressure
  • Experience in organizing events
  • Strong team player, decisive and results driven, with high energy levels and initiative

The position offers competitive remuneration.

Should you possess the above qualities and have an interest in this position, forward your application together with a detailed and updated CV to  

Kindly state the position title and minimum salary expectation on the subject line

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