Assistant Finance Manager Job in Kenya

Our client, dealing in certification, verification and testing requires an Assistant Finance Manager

Primary Responsibilities: Responsible for the accurate payment of salaries as well as suppliers and reconciliation of various accounts

Reporting To: Finance Manager

Specifically These Responsibilities Are To:

To reconcile and correspond to all clients queries within three days of receipt.
To prepare clients visit schedule and ensure that at least three days in a month are spent to visit them for the purpose of debt collection. Emphasis should be made on the outstanding of over 90 days and balances above Kes 100,000/-.
To keep stock control of blank cheques, receipts, certificates and invoices; to ensure that control registers are maintained properly.
To ensure that all control accounts agree with the General Ledger (Trial Balance) on monthly basis. These include petty cash, bank accounts, provision accounts, etc.
To ensure that month end backup is done before posting for the following month.
To perform year end closing procedure for SUN accounting system; this should not be done before taking three backups of the year end figures and confirming with the Finance Manager.
To co-ordinate staff in the division so that all required tasks is carried out efficiently and in accordance with the client Group Financial Manual, International Accounting Standards and Kenya statutory requirements.
To ensure that the internal controls of the company are strictly followed. Any non-conformance to be immediately reported to the Finance Manager and in his absence to the MD.
To check and sign all payments (cash / bank) vouchers before submitting them for final approval.
To assist the Finance Manager to prepare Audit schedules as required by the external auditors.
To randomly check the cashier’s balances and countersign the petty cash book to affirm the checking.
To store and keep record of all company vehicle logbooks and follow up those without.
To prepare monthly provisions / cancellations such as telephone, bad debts, claims, etc. and import the monthly “fixed” entries into Sun accounting system.
To prepare and maintain records of all provisions made on a monthly basis.
To assist the Finance Manager by exercising such duties as may be delegated from time to time.

Profile:

Preferably a holder of University Degree in B. Com. or BA Economics.
Preferably a holder of Certified Public Accountant Part III or equivalent.
Minimum 3 years experience in in same industry in Finance Division.
Use of Sun Sytem accounting a MUST

Skills:

Computer literacy.
Accounts preparation and interpretation.
Cost Control.
Knowledge of Kenya as well as International accounting standards.
Fluent English, spoken and written.
To have a sound knowledge of basic office administration procedures.
Management skills.
Preferably a holder of a valid riding / driving licence.
Friendly behaviour at all levels.
Readiness to service with a good flexibility in the schedules and working hours.
Ability to listen and analyse a problem without prejudgement.
Honesty at all times is a MUST.