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Finance and Operations Manager Job Vacancy – Security Sector Reform, Kenya

Finance and Operations Manager

Security Sector Reform, Kenya

About DAI

DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems.

Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including security and justice reform, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management and energy and climate change.

Clients include international development agencies, international lending institutions, private corporations and philanthropies and host-country governments.

Objective of the project

DAI is anticipating a donor-funded Security Sector Reform programme in Kenya focused on community policing and gender policing.

In preparation for this upcoming program, DAI is recruiting a Finance and Operations Manager.

Scope of Work

The Finance and Operations Manager will be responsible for the overall operations, management, administration and finance to enable the delivery of the program.

He or she will need to understand best practices in financial management, budgeting and reporting mechanisms.

More specifically, the FOM will be responsible for the following:

Duties and Responsibilities

Finance and Procurement
  • Provide financial management, reporting and control and ensure fiscal management is maintained and that funds are spent for the required purpose in line with the financial plan
  • Ensure compliance with the donor contract, DFID regulations and local laws and norms
  • Preparation of fraud control and audit procedures and timely notification and recommendations for improvement
  • Salary and remittance payment to in-country staff

Cash management
  • Approving and distributing travel advances
  • Salary calculation and disbursal

Operations and Logistics
  • Support in operational setup of Nairobi office base
  • Ensure all activities are updated in the project database from program inception through close-out and that all activities are thoroughly documented — through field notes, trip reports and photographs
  • Oversee logistics for delivery of goods and services, including local suppliers identification and procurement negotiation
  • Oversee logistics on field trips including flight reservations, local transportation, accommodation and communications
  • Implement and maintain DAI’s security strategy, policies, plans and procedures
  • Conduct Security Risk assessment of travel routes, project offices and residences/hotels
  • Gather security information and establish an international and local network for information

Forecast risk events and pre-emptive mitigations
  • Investigate and identify new ways of achieving operational efficiencies including working with counterpart consultants to improve systems, policies, procedures and structures in targeted governmental and non-governmental institutions

HR and IT
  • Oversee all the office administration duties including office IT equipment, IT systems and networks (in collaboration with DAI’s IT specialists)
  • Coordinate all HR management and manage a copy of all HR files
  • Provide management training on security awareness and crisis management and instil a culture of security among project staff
  • Provide DAI’s orientation briefings for all incoming staff and situational briefings upon request
  • Provide IT training to programme staff, where necessary

  • Participate in quarterly, semi-annual and annual report writing process, specifically leading the development of the content related to financial reports
  • Preparation of monthly financial reports to the Team Leader and Project Director
  • Preparing financial summaries and narrative analyses for meetings or briefings
  • Preparation of quarterly financial statements of expenditure and financial forecasts according to contract limits for the effective management of the program of activities

Required Key Skills & Qualifications:
  • At least 6 years of financial management experience and of working on donor-funded projects with a University degree in finance or related field
  • Minimum of 3 years of experience on complex development programmes including DFID-funded programs in political transition, stabilization and/or peace building programs
  • Detailed knowledge of Kenyan culture and awareness of the operational environment
  • Fluent in DFID policies and procedures in regards to procurement processes and financial compliance, including demonstrated understanding of the value for money agenda and its application to programme implementation and monitoring
  • Excellent interpersonal skills and an ability to manage international and national teams from diverse cultural backgrounds in a complex cross-cultural environment
  • Experience in security management in a high-risk environment
  • Excellent verbal and written English language skills
  • Programme strategy development experience, including work planning and activity budgeting
  • Knowledge of Windows Server and Windows Client operating systems
  • Knowledge of Lotus Notes Client Administration will be considered an advantage

Location: Nairobi based with extensive travel in Kenya

How to apply:

Programme Start Date: End 2013

Programme Duration: 3 – 4 years 

Application Deadline: 10th October 2013

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