Admin Assistant
Roles:
Sort and
distribute incoming mail to areas and staff within the organisation, and
dispatch outgoing mail
Answer
telephone enquiries from customers, attend to visitors and assist other staff
in the organisation with their enquiries
Operate a
range of office machines such as photocopiers, computers and faxes
File papers
and documents
Undertake
other duties such as banking, credit control or payroll functions.
Assisting
with all aspects of administrative management, directory maintenance,
logistics, equipment inventory and storage
Managing
inventory of assets and supplies, monitoring critical level of stocks, sourcing
for suppliers and submitting invoices.
Coordinating
between departments and operating units in resolving day-to-day administrative
and operational problems
Scheduling
and coordinating meetings, interviews, events and other similar activities
Sending out
and receiving mail and packages
Preparing business
correspondence (often using word processing, spreadsheet, and presentation
computer software)
Sending
faxes
Managing
Files
Research
and the identification of key data sources
Performing
multifaceted general office support
Preparing
meeting minutes, meeting notes and internal support materials.
Personal Requirements:
- Able to work methodically, accurately and neatly
- Good oral and written communication skills
- Must be proficient in use of computer applications
- Able to work as part of a team.
- 2-3 years experience
To apply,
send your CV only to cvs@careerdirections.co.ke before 3rd September 2013.
Clearly
indicate the position applied for and your minimum salary expectation on the
subject line
