Position Title: Program Administrator
Reporting To: Office Director
Office Location: Nairobi, Kenya
Organization profile:
They
provide cutting edge research services in all sectors of development;
predominantly economics, health, education and the agriculture sectors.
The
organization works with clients from conceptualization, to design through
implementation of the research project.
Its core
business is finessing socioeconomic development programming in low and middle
income countries globally.
With vast
global experience, our client has built a formidable project repertoire in
Africa, Asia and Latin America. Its core model of excellence is based on three
core modes of delivery: ‘Mobilizing expertise, Sharing knowledge and Securing
value for development resources’.
Responsibilities and Duties
- Advising and supervision of volunteer committees, ensuring compliance with procedures and policies.
- Responsible for arrangements, planning, marketing, and evaluation for programs.
- Assignments to program areas usually are made in keeping with the advisor’s skills and interests.
- Assist in implementing activities in accordance with project or activity budgets.
- Consults with project accountant and Finance and Administration Manager regarding best practices for financial administration of project work.
- Develops and monitors the grant agreements and sub-agreements for project partners
- May supervise main events, such as orientation, leadership development programs, or ad hoc groups dealing with specific programs or issues.
- Represents the organization to NGO partners, government officials, funding sources, other partners, beneficiaries, and at conferences and other outreach opportunities
- Ensures monitoring and evaluation activities and reporting meets the organizations standards, and are completed on schedule
- Reviews and finalizes program reports
- Oversees program-related expenditures and revenue.
- Produces reports and conduct program evaluations.
- Provides on-site supervision of events and activities.
- Prepare and deliver correspondences on behalf of the organization
- Schedule and attend meetings with relevant organizations
- Ensure the policies and procedures of the organization are adhered to
- Submit periodic activity, status and summary reports to the supervisor
- Ensure a good flow of information within the group
- Network to identify new sources of funding, as needed and assist in drafting concept papers for new projects.
Experience and Qualifications
- Strong interest in working with groups.
- Experience in program administration and Finance required
- Demonstrated success in project planning, financial management, program monitoring, report writing, and identifying and procuring technical assistance.
- Experience in data processing (Microsoft Word), spreadsheet (Microsoft Excel), E-mail, and Internet browser software.
- A track record that demonstrates energy and creativity, and the ability to successfully prioritize and manage competing priorities.
- Excellent report writing, communication and interpersonal skills essential
- Willingness to work evenings and weekends as the job may require.
- Expertise in specific program areas is desirable.
- Experience in student organizations as an undergraduate.
- NGO Experience desirable
- Strong communication and planning skills
- Bachelor’s degree is required.
- A Masters degree will be an advantage.
- Kenyan National with interest in the NGO industry preferred.
If
interested, kindly send in your CV and Application letter to
recruitkenya@kimberly-ryan.net, indicating the job title as the subject matter
