Vacancy: Project
Administrator - Global Maize Program, CIMMYT
About the Organization
The
International Maize and Wheat Improvement Center, known by its Spanish acronym,
CIMMYT® is a not-for-profit research and training organization with partners in
over 100 countries, and through offices in Africa, Asia and Latin America.
We
participate in an extensive global network of people and organizations who
share similar research and development goals, including the public and private
sector, non-governmental and civil society
organizations,
farmers, and the development assistance community.
CIMMYT is
seeking Project Administrator to assist in the implementation of its projects
on the development and dissemination of stress tolerant maize for Africa.
The Position
The
incumbent will provide Administrative support to three projects and will work
under the supervision of the CIMMYT GMP Project Leaders of Water Efficient
Maize for Africa (WEMA), Insect Resistant Maize for Africa (IRMA), and
Effective Grain Storage Project Phase II (EGSPII) Projects, and in close
interface with team members of the respective Projects, as well as Program
Manager and Program Administrator.
Key Responsibilities
·
Assist
the Project Leader with project administrative matters, including preparation
of project reports, assistance in technical and financial audits, and tracking
of project milestones/deliverables.
·
Monitor
and regularly update the Project Management Plan in CIMMYT’s Research
Management System (RMS) and relevant databases.
·
Establish
and maintain an electronic project schedule/calendar to track reporting
deadlines, auditing dates, due dates for deliverables, meetings, etc.
·
Prepare
Sub-grants/Agreements between CIMMYT-GMP and the Project partners in liaison
with Legal Unit/Project Leader/CLO and the Program Director.
·
Participate
in the compilation and editing of project reports.
·
Coordinate
the arrangements of CIMMYT GMP Project meetings and other events in liaison
with the local organizers and/or office administrator and take concise and
accurate minutes and reports.
·
Coordinate
the arrangements of Project meetings external to CIMMYT GMP and other events in
liaison with the AATF-based WEMA Manager and local organizers and/or office
administrator.
·
Coordinate
procurements of project capital assets and other supply in in liaison with the
partners and the CIMMYT-Kenya office procurement administrator.
·
Maintain
and update the project-related databases and contact lists.
·
Maintain
electronic and hard-copy filing systems on the Project, staff and agreements.
·
In
coordination with the Project Leader, facilitate project partnerships and
capacity building.
·
Manage
and ensure accuracy, usefulness and attractiveness of information related to
the Project in CIMMYT website and/or eNews or other communication materials, in
interface with the Corporate Communications staff.
·
Analyse
processes within the Project and continue to improve overall work efficiency.
·
Collaborate
with other CIMMYT Programs/Units, and develop/maintain appropriate working
relationships with the staff of the corporate services units.
·
Any
other duties, as assigned by the Project Leader or by GMP Director
Essential Qualifications
·
At
least a Bachelors’ degree, and with a post-graduate diploma in Business
Management, or related filed.
·
Minimum
5 years progressive experience in a corporate & non-profit environment.
·
Minimum
3 years’ experience in project management and budget management.
Skills and Competences
·
Familiarity
with monitoring and reporting on grant funded projects
·
Excellent
computing skills; EXCEL, MS-Word, PowerPoint, Web Management
·
Excellent
oral and written communication skills in English Language
·
Work
experience with a Project Management System
·
Ability
to organize meetings/workshops and produce concise and accurate minutes and
reports.
·
Personal
attributes
·
Ability
to relate positively and to engage with a wide range of people.
·
Strong
self-motivation and flexible team player.
·
Ability
to multi-task and prioritize among tasks.
·
Discretion
in the handling of confidential information.
Terms of offer
The World
Agroforestry Centre is an equal opportunity employer and offers a collegial and
gender-sensitive working environment.
We believe
that staff diversity promotes excellence and strongly encourage applications
from qualified women.
This
position is on local terms and will be for an initial period of three (3)
years, renewable subject to six (6) months’ probation period, assessment of
performance, continued relevance of the position and availability of resources.
The
position will be based in CIMMYT office at ILRI Campus in Nairobi.
How to apply
Applications
will be considered until 31st July, 2013.
Please note
that only short-listed applicants meeting the above requirements will be
contacted.
We invite
you to learn more about CIMMYT and World Agroforestry Centre by accessing our
web sites www.cimmyt.org and www.worldagroforestry.org