ICAP
at Columbia University (CU) seeks a Monitoring and Evaluation Officer for an
upcoming health program in Kenya.
Applications
are invited for the following position:
Monitoring and Evaluation Officer
Location:
Mombasa,
Kenya – Full Time
Overall
Purpose
In
coordination with the Chief of Party, and technical oversight from ICAP, the
Monitoring & Evaluation Officer will provide technical support in the
planning and implementation of monitoring and evaluation (M&E) activities
Key Responsibilities
- To provide
overall direction and technical support in the planning and implementation
of M&E activities required for USAID program, including training
related to M&E
- To develop,
implement, and establish systematic monthly reporting procedures for
M&E for patient monitoring and to assess programmatic progress. This
will include development of mechanisms to capture patient-level data ,
supervision of data entry, data management, data quality assurance, data
collection, data analysis, dissemination and reporting for the program
- To help develop
or refine M&E material, including clinical and patient tracking forms,
medication tracking forms, program indicators and data management systems
- To develop,
implement and evaluate patient tracking systems
- To provide
technical assistance to health care facilities including review of
performance and quality of service delivery, on-the-job mentoring for
health workers, and evaluation and use of strategic information among
health professionals.
- To develop,
implement and analyze targeted evaluations
- To advise the
MOH/USAID with the implementation of ME systems for PMTCT and HIV Care and
Treatment and contribute to national ME training
Minimum
Qualifications
- Candidates
should hold a degree in epidemiology, biostatistics, public health,
international health, or related discipline
- Experience in
the design, implementation and management of health M&E systems.
HIV/AIDS M&E experience preferred.
- High-level
computer skills, including ability to rapidly process and analyze data
using the following: MS Excel, MS Access, SPSS and/or SAS, and Epi-Info
Windows.
- Strong data
management and analysis skills Advanced knowledge of electronic medical
records systems and deployment of database systems for patient monitoring
an asset.
- Good written and
verbal communications skills in English
- Strong
interpersonal skills
Chief of Party
Location: Mombasa, Kenya –
Full-Time
Overall
Purpose
To
provide leadership and direction to ensure the strategic, programmatic,
technical, and financial integrity of the program.
The
COP is responsible for achieving the planned results set out for the
program.
The
COP will be the primary point of contact with the funder, local government
counterparts, and partner institutions.
The
COP is responsible for overall program management and guidance to team members
Key Responsibilities
- Work with
technical and programmatic leads to ensure effective implementation and
coordination of program activities and monitor progress toward the
achievement of the program goals and objectives
- Harness human,
material, and financial resources appropriate for the program
- Work with
finance and program staff to develop and track program budgets
- Ensure timely
and accurate reporting of program activities and results to USAID
- Present
progress, achievements, and lessons learned to key stakeholders, including
funder, government, and other implementing partners
- Supervise and
manage a team of highly qualified staff and align their efforts with
program goals
- Lead the annual
work planning process
- Provide
technical leadership in the design, analysis, and synthesis of
interventions
- Assure the
quality of technical interventions at national and provincial level
- Assure the
sustainability of interventions, particularly in the area of capacity
building
- Advise
regional/provincial counterparts on technical issues and participate in
relevant technical advisory groups with counterparts and partner
institutions
- Troubleshoot to
prevent and resolve potential problems and review outputs for quality
control
- Represent the
program in all matters pertaining to the execution of program-related
activities before the Kenyan Government, USAID, and other partners,
including interactions with the most senior levels representatives of
these institutions
- Cultivate
relationships with the Ministry of Public Health and Medical Services at
all levels and across various departments
- Cultivate
strategic relationships and alliances with the other USG partners and
funders, including private sector partnerships
- Serve as the
primary advocate for the program with the Kenyan Government and other
national/international partners
- Increase the
visibility of the program through representation at high-level visits with
USAID, PEPFAR, and the Ministry of Health
- Prepare briefing
documents on the program at the request of USAID and/or the Ministry of
Health
Education:
- Advanced degree
in public health or relevant field
Experience,
Skills & Minimum Required Qualifications:
- 10+ years of
senior level experience in program development, implementation, and
management of health programs
- 10 + years of
senior level experience working with the Kenya Ministry of Health,
preferably at the National and Provincial level
- Demonstrated
experience managing USAID or other donor-financed projects
- Strong
familiarity and command of USAID regulations and compliance
- Proven track
record of directing, motivating, and managing project teams composed of
technical experts, program managers, and administrative staff
- Strong communication
and advocacy skills
- Previous
experience of successfully managing relationships with governments,
donors, and other partners in a complex political environment
- Background and
expertise in HIV, malaria, TB, and maternal and newborn health
- Extensive field
experience in Kenya
- Fluency in
written and spoken English; fluency in Kiswahili
- Ability to
travel throughout Kenya and internationally
Finance Manager
Location: Mombasa, Kenya –
Full Time
Overall
Purpose
Under
the supervision of the Chief of Party, the Finance Manager will be responsible
for ensuring the smooth operation of technical efforts and field activities by
providing accounting, administrative, management, and logistical support to
facilitate the implementation of program activities.
The
Finance Manager ensures that financial management, personnel, administrative,
and contractual operations systems are conducted according to ICAP regulations,
standard operating procedures, and good business practices.
The
Finance Manager safeguards ICAP’s assets (financial and physical) against
fraud, loss, or misuse.
He
or she ensures that any money expended in the field is done in accordance with
Generally Accepted Accounting Principles, ICAP Policy, and any cost principles
imposed by ICAP or the funder.
He
or she must demonstrate the ability to use sound business judgment in assuring
that all costs are reasonable and necessary for the completion of the office
projects and ICAP’s mission.
Key
Responsibilities
- Oversee all
project-specific financial planning, budgeting, and reporting
- Prepare accurate
project budgets, track expenses, ensure that required project financial
controls and cost performance monitoring mechanisms are in place and
adhered to, prevent over expenditure of budgets, ensure proper safeguards
of funds, and ensure compliance with established USG and headquarters’
financial and accounting procedures
- Apply detailed
financial reporting and project costs reimbursement process in accordance
with established financial system
- In collaboration
with COP, manage all sub-grants to local grantees ensuring sub-awardees’
compliance and reporting
- Provide guidance
and support for contracts development and management
- Ensure that
funder resources are appropriately directed to project priorities and are
in line with project work plans
- Manage cash
flow, including funds transfers and petty cash.
- Estimate
upcoming cash needs and accrue expenditures as appropriate
- Issue and
collect project advances
- Obtain
authorization for and pay local costs
- Reconcile bank
accounts and field advance accounts each month
- Record all
financial transactions into an approved ICAP Field Expense Accounting
System, and submit timely reports each month
- Maintain
thorough documentation of all field financial transactions
- Apply internal
systems for obtaining purchase approvals and use of assets ensuring the
adequate application of internal controls
- Maintain current
standing with all mandated tax and registrations, including submission of
payments and required reports
- Oversee local
procurement and execute all approved payments for local vendors,
contractors, and consultants for goods and services received, in
accordance with the laws and regulations of Kenya, as well as with ICAP
and funder regulations
- Assist in the
preparation and management of project budgets and pipeline expenditures
- Maintain
inventories and controls over project office fixed assets, such as
furnishings and computer equipment
- Process local
payroll and benefits and administer benefits plan
Education:
- Master’s Degree
in finance and accounting and certified public accountant or equivalent
Experience,
Skills & Minimum Required Qualifications:
- Demonstrated
experience managing USAID or other donor-financed projects
- Strong
familiarity and command of USAID regulations and compliance
- At least three
years of experience in an independent administrative position with
advanced bookkeeping responsibilities
- Work experience
with projects supported by international organizations
- Computer skills,
including proficiency in Microsoft Office Suite applications (Excel
spreadsheets, word processing, and electronic mail along with data entry
experience) and Quickbooks
- Demonstrated
translation/interpretation skills and relevant experience
- Ability to work
independently, prioritize tasks, and meet deadlines
- Experience with
organizing workshops and training courses and with preparing and
monitoring budgets
- Excellent
communication skills
- English and
Kiswahili fluency required, including speaking, writing, understanding,
and reading, and the ability to conduct business in both languages
- Ability to work
in a team
- Experience
developing and interpreting standard financial reports (Balance Sheet,
Income Statement, Cash Flow) and creation of Journal entries preferred
Application
Instructions
Note:
This
is a local hire position and the successful candidate will be an employee of
ICAP in Kenya subject to the local terms and conditions of employment which
includes a competitive salary and benefits package.
Please
do not attach any certificates when submitting on line.
This
position is contingent upon project award and funding.
Please
send an application letter and CV by email with a subject title “Finance
Manager” to icap.vacancies@gmail.com before 5th July 2013.
Only
shortlisted candidates will be contacted
Columbia
University is an equal opportunity and affirmative action employer.
