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NGO Jobs in Kenya - ICAP

ICAP at Columbia University (CU) seeks a Monitoring and Evaluation Officer for an upcoming health program in Kenya. 

Applications are invited for the following position:


Monitoring and Evaluation Officer
Location: Mombasa, Kenya – Full Time
Overall Purpose
In coordination with the Chief of Party, and technical oversight from ICAP, the Monitoring & Evaluation Officer will provide technical support in the planning and implementation of monitoring and evaluation (M&E) activities

Key Responsibilities
  • To provide overall direction and technical support in the planning and implementation of M&E activities required for USAID program, including training related to M&E
  • To develop, implement, and establish systematic monthly reporting procedures for M&E for patient monitoring and to assess programmatic progress. This will include development of mechanisms to capture patient-level data , supervision of data entry, data management, data quality assurance, data collection, data analysis, dissemination and reporting for the program
  • To help develop or refine M&E material, including clinical and patient tracking forms, medication tracking forms, program indicators and data management systems
  • To develop, implement and evaluate patient tracking systems
  • To provide technical assistance to health care facilities including review of performance and quality of service delivery, on-the-job mentoring for health workers, and evaluation and use of strategic information among health professionals.
  • To develop, implement and analyze targeted evaluations
  • To advise the MOH/USAID with the implementation of ME systems for PMTCT and HIV Care and Treatment and contribute to national ME training
Minimum Qualifications
  • Candidates should hold a degree in epidemiology, biostatistics, public health, international health, or related discipline
  • Experience in the design, implementation and management of health M&E systems. HIV/AIDS M&E experience preferred.
  • High-level computer skills, including ability to rapidly process and analyze data using the following: MS Excel, MS Access, SPSS and/or SAS, and Epi-Info Windows.
  • Strong data management and analysis skills Advanced knowledge of electronic medical records systems and deployment of database systems for patient monitoring an asset.
  • Good written and verbal communications skills in English
  • Strong interpersonal skills

Chief of Party
Location: Mombasa, Kenya – Full-Time
Overall Purpose
To provide leadership and direction to ensure the strategic, programmatic, technical, and financial integrity of the program. 

The COP is responsible for achieving the planned results set out for the program. 

The COP will be the primary point of contact with the funder, local government counterparts, and partner institutions. 

The COP is responsible for overall program management and guidance to team members

Key Responsibilities
  • Work with technical and programmatic leads to ensure effective implementation and coordination of program activities and monitor progress toward the achievement of the program goals and objectives
  • Harness human, material, and financial resources appropriate for the program
  • Work with finance and program staff to develop and track program budgets
  • Ensure timely and accurate reporting of program activities and results to USAID
  • Present progress, achievements, and lessons learned to key stakeholders, including funder, government, and other implementing partners
  • Supervise and manage a team of highly qualified staff and align their efforts with program goals
  • Lead the annual work planning process
  • Provide technical leadership in the design, analysis, and synthesis of interventions
  • Assure the quality of technical interventions at national and provincial level
  • Assure the sustainability of interventions, particularly in the area of capacity building
  • Advise regional/provincial counterparts on technical issues and participate in relevant technical advisory groups with counterparts and partner institutions
  • Troubleshoot to prevent and resolve potential problems and review outputs for quality control
  • Represent the program in all matters pertaining to the execution of program-related activities before the Kenyan Government, USAID, and other partners, including interactions with the most senior levels representatives of these institutions
  • Cultivate relationships with the Ministry of Public Health and Medical Services at all levels and across various departments
  • Cultivate strategic relationships and alliances with the other USG partners and funders, including private sector partnerships
  • Serve as the primary advocate for the program with the Kenyan Government and other national/international partners
  • Increase the visibility of the program through representation at high-level visits with USAID, PEPFAR, and the Ministry of Health
  • Prepare briefing documents on the program at the request of USAID and/or the Ministry of Health
  • Advanced degree in public health or relevant field
Experience, Skills & Minimum Required Qualifications:
  • 10+ years of senior level experience in program development, implementation, and management of health programs
  • 10 + years of senior level experience working with the Kenya Ministry of Health, preferably at the National and Provincial level
  • Demonstrated experience managing USAID or other donor-financed projects
  • Strong familiarity and command of USAID regulations and compliance
  • Proven track record of directing, motivating, and managing project teams composed of technical experts, program managers, and administrative staff
  • Strong communication and advocacy skills
  • Previous experience of successfully managing relationships with governments, donors, and other partners in a complex political environment
  • Background and expertise in HIV, malaria, TB, and maternal and newborn health
  • Extensive field experience in Kenya
  • Fluency in written and spoken English; fluency in Kiswahili
  • Ability to travel throughout Kenya and internationally

Finance Manager
Location: Mombasa, Kenya – Full Time
Overall Purpose
Under the supervision of the Chief of Party, the Finance Manager will be responsible for ensuring the smooth operation of technical efforts and field activities by providing accounting, administrative, management, and logistical support to facilitate the implementation of program activities. 

The Finance Manager ensures that financial management, personnel, administrative, and contractual operations systems are conducted according to ICAP regulations, standard operating procedures, and good business practices.
The Finance Manager safeguards ICAP’s assets (financial and physical) against fraud, loss, or misuse. 

He or she ensures that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, ICAP Policy, and any cost principles imposed by ICAP or the funder. 

He or she must demonstrate the ability to use sound business judgment in assuring that all costs are reasonable and necessary for the completion of the office projects and ICAP’s mission.
Key Responsibilities
  • Oversee all project-specific financial planning, budgeting, and reporting
  • Prepare accurate project budgets, track expenses, ensure that required project financial controls and cost performance monitoring mechanisms are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USG and headquarters’ financial and accounting procedures
  • Apply detailed financial reporting and project costs reimbursement process in accordance with established financial system
  • In collaboration with COP, manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting
  • Provide guidance and support for contracts development and management
  • Ensure that funder resources are appropriately directed to project priorities and are in line with project work plans
  • Manage cash flow, including funds transfers and petty cash.
  • Estimate upcoming cash needs and accrue expenditures as appropriate
  • Issue and collect project advances
  • Obtain authorization for and pay local costs
  • Reconcile bank accounts and field advance accounts each month
  • Record all financial transactions into an approved ICAP Field Expense Accounting System, and submit timely reports each month
  • Maintain thorough documentation of all field financial transactions
  • Apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls
  • Maintain current standing with all mandated tax and registrations, including submission of payments and required reports
  • Oversee local procurement and execute all approved payments for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of Kenya, as well as with ICAP and funder regulations
  • Assist in the preparation and management of project budgets and pipeline expenditures
  • Maintain inventories and controls over project office fixed assets, such as furnishings and computer equipment
  • Process local payroll and benefits and administer benefits plan
  • Master’s Degree in finance and accounting and certified public accountant or equivalent
Experience, Skills & Minimum Required Qualifications:
  • Demonstrated experience managing USAID or other donor-financed projects
  • Strong familiarity and command of USAID regulations and compliance
  • At least three years of experience in an independent administrative position with advanced bookkeeping responsibilities
  • Work experience with projects supported by international organizations
  • Computer skills, including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience) and Quickbooks
  • Demonstrated translation/interpretation skills and relevant experience
  • Ability to work independently, prioritize tasks, and meet deadlines
  • Experience with organizing workshops and training courses and with preparing and monitoring budgets
  • Excellent communication skills
  • English and Kiswahili fluency required, including speaking, writing, understanding, and reading, and the ability to conduct business in both languages
  • Ability to work in a team
  • Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred
Application Instructions

This is a local hire position and the successful candidate will be an employee of ICAP in Kenya subject to the local terms and conditions of employment which includes a competitive salary and benefits package. 

Please do not attach any certificates when submitting on line. 

This position is contingent upon project award and funding.
Please send an application letter and CV by email with a subject title “Finance Manager” to before 5th July 2013. 

Only shortlisted candidates will be contacted

Columbia University is an equal opportunity and affirmative action employer.

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