Position:
Logistics Assistant
Location: Kenya (Nairobi) with
some travel to Somalia
1.
NSP Background
NSP,
initially called the NGO Security Preparedness and Support (NGO SPAS), was
established in 2004 by NGOs operating in Somalia / Somaliland. NSP is
administratively and legally hosted by the Danish Refugee Council (DRC) to
provide it with a legal and administrative framework, through which to fulfill
its functions more efficiently, effectively and accountably.
NSP provides support to NGOs through 4 types of activities: Information and Analysis (Reports, briefs…), Training (Personal security, capacity building of NGOs), Response (incident management support…), SPU facilitation for Puntland and Somaliland.
NSP is currently funded by ECHO, DFID, SIDA, CHF, SDC. All NSP services are free of charge for NGOs.
2. Purpose of position
This
position of high dependability will function as the Logistics assistant.
The
Key responsibilities of this position will be to carry out all purchase, ensure
purchasing process are compliant, organize travel booking, ensure take care of
any other logistical issues
NSP will represent around 90% of the workload, while 10% will be for the NGO consortium.
3. Hierarchy
- Reports to the
Senior Administrative and Finance Officer
4.
Keys responsibilities:
Procurement
- In link with the
Senior Administrative and Finance officer, organize the procurement
(quotations, tender) of all the goods and services both for Kenya and
Somalia
- Ensure the
purchasing process is respected , and ensure proper document is supporting
all the purchases
- Ensure goods and
services procured are at a good value for NSP
- Supervision of
office supplies
Travelling
- Organize flight
bookings for all staff and goods , and ensure all staff and goods have
proper documentation before travelling
- Ensure good
working relations with main flights partner (EC, ECHO, UNHAS, private
companies)
- Track all NSP
travel logistics issues related to visas, flight bookings
Vehicle
supervision
- Monitoring of
vehicle related documentation (insurance)
- In link with the
driver, ensure cars are properly serviced,
- In link with the
driver, ensure fuel consumption is recorded and as per standards
Office
maintenance
- Ensure offices
premises are in good shape and properly maintained (plumber, electricity,
minor works)
- Ensure Security
services are properly delivered
Asset
Follow-up
- Maintain and
update the inventory list as per DRC/ NSP requirements and submit monthly
reports.
- Ensure all
assets are tagged and keep record of movement of assets.
IT
- Ensure all IT
equipment are functional and properly serviced
Reporting:
- Prepare monthly
inventory
- Participate in
staff meetings
5.
General
Commitments: DRC has a
Humanitarian Accountability Framework, outlining its global accountability
commitments. All staff are required to contribute to the achievement of this
framework
(http://www.drc.dk/HAF.4265.0.html)
(http://www.drc.dk/HAF.4265.0.html)
6.
Posting details:
- Diploma in
Business Administration
- This position is
Nairobi-based with travel (15 %) to Somalia. Somalia is a hazardous
environment the selected candidate must adhere to all security precautions
and contribute to the security of the team. He must be able to exercise a
large degree of common sense and personal discipline.
- The position
requires the holder to be able to undertake tasking at short notice with
due regard to the security environment
- The position
requires the holder to be able to work effectively and efficiently
unsupervised. The selected candidate must be able to plan and manage their
own time effectively. The holder must exercise a strong work ethic and
take responsibility for his/her own actions.
- This position
requires a high degree of flexibility with respect to working hours
Qualification:
- Diploma in
Business Administration.
Computer
skills:
- Knowledge of
Word, Excel, PowerPoint, Internet
Experience:
- 2 years of
experience in Office Administration positions
Application:
Please
send your applications to info@somaliangoconsortium.org
Subject:
Logistics Assistant