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Administrator Job at PAC, Kenya

Quest Leadership Centre

Job Title: Administrator

Reports to: The QUEST Director

Job Purpose:  

The Administrator shall be responsible for giving administrative support to the institution, and be a point of contact between the Director and the clients.

The administrator will be expected to:
  • Support the preparation of course schedules/calendars and co-ordinate the delivery of these training courses and/or workshops (including on-site delivery) while maintaining the appropriate reporting systems
  • Co-ordinate and ensure availability of trainers, venue and training equipment and catering requirements to meet training course schedules
  • Secure suitable venues for the delivery of CALE’s Training courses and/or workshops and organize appropriate accommodation, travel and transport of resources when required
  • Promote marketing and networking
  • Co-ordinate advertising and promotional materials (including registration and/or enrolment forms) and market local training programs to members, clients and other key stakeholders
  • Co-ordinate training resources and manage these resources within budget allocations
  • Plan and organize for mail out of promotional material in line with the Centre marketing plan
  • Support curriculum development and facilitation
  • Prepare and provide course participants with the CALE’s Trainee Information Kit prior to workshop or course commencement
  • Maintain course and student files, as well as student databases and reporting systems
  • Process accounts, invoices and reconcile petty cash (where required)
  • Co-ordinate the archiving of course documentation (as stipulated in CALE’s Quality Assurance and Compliance System) and maintain an accurate archive register
  • Administrative duties (including data entry, invoicing and banking) where required
The suitable candidate will be a born again Christian playing an active role in his or her church. In addition, the candidate should meet the following qualifications:
  • At least a Bachelor’s degree in Business Administration, Leadership, or any other related field.
  • Demonstrable skills in marketing consulting services and exposure in dealing with diverse clientele in the context of racial, ethnic and cultural diversity.
  • Excellent interpersonal communication and negotiation skills.
  • Proven expertise and knowledge in development of winning proposals, contract delivery and  management.
  • Excellence in written and spoken English, particularly the ability to write persuasive and high quality proposals and reports will be vital for succeeding in this role.
  • High proficiency in computing skills, especially use of MS Word, Excel, and Power point.
  • Excellence in communication, particularly the ability to form an effective working relationship with diverse clients
  • At least seven 3 years of relevant work experience in coordinating training programs and/or managing of consulting services at a senior organizational level
  • Work experience and professional contacts in the Eastern Africa region will be an added advantage.
Apply to:

The Director of Finance and Administration,
Pan Africa Christian University,
P. O. Box 56875 – 00200, Nairobi.

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