Company Secretary & Head of Legal Services
Job Purpose:
Job Purpose:
An
appointee of the Board who formulates and develops internal legal advice to the
entire business, as well as the Board, on all governance matters whilst
ensuring all standard financial and regulatory compliance including continuing
obligations and requirements by Capital Markets Authority (CMA) and Central
Bank of Kenya (CBK) are complied with.
This role will be reporting into the Managing Director (MD) & Board of Directors while managing the legal and shares function of the company.
Principal Accountabilities
- Act as the
Company Secretary of the Board of Directors of Housing Finance, Kenya
Building Society Limited, Housing Finance Foundation and Housing Finance
Insurance Agency.
- Develop
structures and policies that ensure all the above subsidiary companies
comply with all the regulatory and statutory regulations including the
following: Central Bank Prudential guidelines, Companies Act, Capital
Markets Authority’s regulations, Nairobi Securities Exchange (NSE)
regulations and Insurance regulations.
- Develop
programmes that ensure all statutory and regulatory returns are furnished
in a timely manner and the company complies with all the Continuing
Obligations including issuance of all cautionary and company statutory
notices.
- Act as custodian
of all the Company Seals, Minutes and all the various records to ensure
conformity with the regulations.
- Execute all
documents of the company under seal as Secretary to the various Boards.
- Ensure and
promote good governance in the various Boards including advising on
requirements of Directorships in compliance with the various Articles of
Association.
- Oversee overall
management of reputational and financial risk of the group by managing the
major litigations and suits of all the Companies.
- Convene, provide
secretarial services and attend to the Board and all subsidiary companies
for proper planning of all Board & AGM meetings and for record
keeping.
- Maintain
accurate and up to date shareholder records whilst facilitating timely and
effective communication between the Company and Shareholders.
- Custodian of the
Company contracts, titles, powers of attorneys securities and all legal
documents pertaining to the business for safety custody.
- Provide sound
legal opinions on all legal and commercial matters pertaining to the
business of the Companies and to oversee the proper representation of the
Bank in legal cases appearing before the courts so as to save the company
any damages and effectively manage the litigation portfolio.
- Oversee handling
arbitration matters on behalf of the company so as to ensure the timely
resolution of cases and reduce litigation costs.
- Oversee the
Management of external Bank lawyers Service Level Agreements to ensure
turnaround times are within range and HF costs that may incur due to
delays.
- Developing and
overseeing systems that ensure the company complies with all applicable
codes in addition to its legal and statutory requirements.
Expected
Minimum Qualification
Education: Degree in Law & a Certified Public Secretary (CPS)
Education: Degree in Law & a Certified Public Secretary (CPS)
Experience: Minimum of 5 years legal & company secretarial experience at a senior management level, preferably in the Banking industry.
Technical and General Competencies
Technical competencies:
- Leadership
abilities
- Communication
skills
- Analytical
skills
- Presentation
skills
- Keep abreast
with the change of regulatory environment
General competencies:
Team player
Project Manager – Channels
The Project Manager – Channels reports to the Assistant General Manager – Project Management and is responsible for the implementation of all projects pertaining to new customer engagement channels, both physical and virtual.
The Project Manager – Channels reports to the Assistant General Manager – Project Management and is responsible for the implementation of all projects pertaining to new customer engagement channels, both physical and virtual.
This
entails driving and managing the various project work streams including people,
processes and technology to ensure delivery of the project within the time and
budget allocated and driving the benefits realisation.
The successful applicants will have the following key responsibilities:
The successful applicants will have the following key responsibilities:
- Create, and
deliver against, appropriate project plans to ensure that each initiative
is delivered in line with that plan and that all benefits are realized on
a timely basis
- Ensure accurate
budgeting of funds and resources required, and adherence to that budget
- Advise senior
management on possible new channels that enable the capturing of new
business
- Ensure cross
functional teams have clear roles and responsibilities and are accountable
for delivery of the relevant objectives
- Supervise and
motivate the various cross-functional teams
- Manage change to
ensure that stakeholders are kept up to date and that buy-in is created
- Ensure projects
lead to enhanced employee productivity and satisfaction; increased client
base, satisfaction and loyalty; and increased shareholder value.
The
ideal candidates should possess:-
- A recognized
Degree from a reputable institution in a business related field. Project
management qualification such as Project Management Professional
certification and/or PRINCE 2 is an added advantage.
- A minimum of a
total of 5 years working experience of which a minimum of 2 years prior
experience in either project management or channel management including
channel development. Exposure to the banking sector is an added advantage.
The
ideal candidates should:-
- Demonstrate a
strong understanding of project management methodology
- Demonstrate a
thorough understanding of the financial services industry. An
understanding of the property industry would be an added advantage
- Demonstrate a
thorough understanding of the benefits various channels bring to a
business
- Demonstrate
strong business analysis skills and experience
- Demonstrate an
understanding of key factors in the business environment that affect an
organisation’s success, and ability to utilize this to develop appropriate
channels
- Demonstrate an
ability to infuse a team with a common vision and motivate them
- Strong
communication skills, both verbal and written.
- Demonstrate
conflict resolution and negotiation skills.
- Be a person of
integrity who cannot be compromised
Product Development Manager
The Product Development Manager reports to the Assistant General Manager – Project Management and is responsible for driving the innovation and implementation process for product development across the business to ensure that HF consistently delivers products and services that meet, and exceed, the expectations of our target customers thus enabling us to achieve our strategic objectives.
This entails managing the various project work streams including people, processes and technology to ensure roll-out of the product to the standard required and within the time and budget allocated and driving the benefits realisation.
The successful applicants will have the following key responsibilities:
The Product Development Manager reports to the Assistant General Manager – Project Management and is responsible for driving the innovation and implementation process for product development across the business to ensure that HF consistently delivers products and services that meet, and exceed, the expectations of our target customers thus enabling us to achieve our strategic objectives.
This entails managing the various project work streams including people, processes and technology to ensure roll-out of the product to the standard required and within the time and budget allocated and driving the benefits realisation.
The successful applicants will have the following key responsibilities:
- Drive the
innovation process across the business and lead the cross-functional
innovation team
- Ensure
consistent, and quality, product innovation to enable HF to acquire and
maintain a competitive edge within our chosen market segments
- Ensure that the
products and services developed are aligned to our brand and contribute
positively to the achievement of our strategy
- Utilise market
information to drive innovation
- Create and
deliver against appropriate project plans to ensure that each initiative
is delivered in line with that plan and that all benefits are realized on
a timely basis
- Advise the
senior management on possible new products that enable the capturing of
new business
- Ensure cross
functional teams have clear roles and responsibilities and are accountable
for delivery of the relevant objectives
- Manage change to
ensure that stakeholders are kept up to date and that buy-in is created
- Ensure projects
lead to enhanced employee productivity and satisfaction; increased client
base, satisfaction and loyalty; and increased shareholder value.
The
ideal candidates should possess:-
- A recognized
Degree from a reputable institution in a business related field. Project
management qualification such as PRINCE 2 is an added advantage.
- A minimum of 5
years working experience of which a minimum of 2 years experience in
retail product development within the financial services sector. Exposure
to project management is an added advantage.
The
ideal candidates should:-
- Demonstrate a
thorough understanding of consumer behavior and market trends
- Demonstrate a
strong understanding of the financial services sector. An understanding of
the property industry would be an added advantage
- Have a good
understanding of critical success factors for project management
- Demonstrate
strong business analysis skills and experience
- Demonstrate an
understanding of key factors in the business environment that affect the
organisation’s success, and ability to utilize this to develop appropriate
products and services
- Have strong
interpersonal skills and demonstrate an ability to infuse a team with a
common vision and motivate them
- Strong
communication skills, both verbal and written
- Demonstrate
conflict resolution and negotiation skills
- Be a person of
integrity who cannot be compromised
Project Quality Assurance Manager
The Project Quality Assurance Manager reports to the Director, Strategic Projects and is responsible for ensuring that all business cases for strategic projects are prepared to a high quality that enables robust decision making and that all the appropriate standards, methodologies, budgets, timelines and other elements of governance are adhered to throughout the project implementation. In addition the role is responsible for managing the post-implementation stabilisation period and tracking the benefits realisation for all projects across the business.
The successful applicants will have the following key responsibilities:
The Project Quality Assurance Manager reports to the Director, Strategic Projects and is responsible for ensuring that all business cases for strategic projects are prepared to a high quality that enables robust decision making and that all the appropriate standards, methodologies, budgets, timelines and other elements of governance are adhered to throughout the project implementation. In addition the role is responsible for managing the post-implementation stabilisation period and tracking the benefits realisation for all projects across the business.
The successful applicants will have the following key responsibilities:
- Work with the
project management team to ensure that all projects are scoped thoroughly
- Deliver high
quality business cases that adequately address all business and benefits
aspects
- Ensure accurate
budgeting of funds and resources required
- Drive the
project management governance agenda for all project implementation and
ensure adherence
- Track project
performance to ensure that each initiative is delivered in line with that
plan and that all benefits are realized on a timely basis
- Utilise
available information to improve the governance methodology and advise
senior management of the same
- Manage the
handover of projects to business
- Proactively
track the realisation of benefits as anticipated
- Ensure projects
lead to enhanced employee productivity and satisfaction; increased client
base, satisfaction and loyalty; and increased shareholder value.
The
ideal candidates should possess:-
- A recognized
Degree from a reputable institution in a business related field. Project
management qualification such as PRINCE 2 is an added advantage.
- A minimum of 5
years working experience of which a minimum of 2 years prior experience in
a monitoring function such as internal audit or quality assurance in the
financial services sector.
- Exposure to
project management is an added advantage.
The
ideal candidates should:-
- Demonstrate an
understanding of the retail financial services sector
- Demonstrate a
thorough understanding of controls and implementation and monitoring of
the same
- Have a good
understanding of financial modelling
- Have a good
understanding of critical success factors for project management
- Demonstrate
strong business analysis skills and experience
- Demonstrate an
understanding of key operational risk factors in the business environment
that affect the organisation’s success, and ability to utilize this to
develop appropriate methodology
- Demonstrate an
ability to infuse a team with a common vision and motivate them
- Demonstrate
strong organizational skills
- Demonstrate
strong monitoring and evaluation skills
- Strong problem
solving skills and communication skills, both verbal and written
- Strong
interpersonal skills and a team player
- Demonstrate
conflict resolution and negotiation skills
- Be a person of
integrity who cannot be compromised
Assistant Legal Manager – Commercial
The Assistant Legal Manager – Commercial’s main role will be to support all arms of the business in legal related matters for purposes of revenue collection and to ensure the organization remains secured at all times as well as guarantee customer satisfaction.
The successful applicants will be responsible for the following Key Result Areas:
The Assistant Legal Manager – Commercial’s main role will be to support all arms of the business in legal related matters for purposes of revenue collection and to ensure the organization remains secured at all times as well as guarantee customer satisfaction.
The successful applicants will be responsible for the following Key Result Areas:
- Review and
preparation of Legal, contractual and other related documents to ensure
accurate information in compliance with Legal and regulatory requirements
and customer satisfaction;
- Maintenance
and/or release of legal, security and other related documents for purposes
of revenue collection, securitization so as to ensure integrity and safe
custody of information with the aim of of reducing exposure to risk and
increase profitability;
- Draft and
provide undertakings to enable conclusion of legal transactions so
as to minimize exposure to risk and ensure revenue collection;
- Perform legal
advisory role to the business and various stakeholders to ensure that
legal risks are identified and legal implications analyzed for prudent
decision making;
- Preparation and
compilation of various reports to ensure close monitoring and ease
decision making in amending or updating of company policies.
The
ideal candidates should possess:
- A Bachelor’s Law
(LLB) degree, Diploma from the Kenya School of Law and admission to the
Bar;
- An Advocate of 3
years’ experience, practising in a busy firm or institution;
- Excellent
knowledge and use of MS Office applications;
- Good leadership
and interpersonal skills;
- Good communication
skills, both verbal and written;
- Good
organisational skills with attention to detail;
- High level of
integrity with ability to multi-task;
- Intent on
building a career with a mortgage finance institution.
Securities Officer
The Securities Officer’s main role will be to maintain custody and preparation of Legal and related documents facilitating their execution and release for purposes of revenue collection and to ensure the company remains secured at all times.
The successful applicants will be responsible for the following Key Result Areas:
The Securities Officer’s main role will be to maintain custody and preparation of Legal and related documents facilitating their execution and release for purposes of revenue collection and to ensure the company remains secured at all times.
The successful applicants will be responsible for the following Key Result Areas:
- Preparation of
Legal and other related documents to ensure accurate information is passed
to the various stakeholders in compliance with Legal requirements and
customer satisfaction;
- Release of Legal
and other related documents for purposes of revenue collection and to
ensure conclusion of Legal transaction so as to increase profitability;
- Recalling,
filing and maintaining Legal documents, registers and schedules to ensure
integrity and safe custody of information for purposes of reducing
exposure to risk;
- Attending to and
advising the various stakeholders for purposes of providing information so
as to offer efficient Customer Service;
The
ideal candidates should possess:
- A Diploma in
law, Diploma in Records Management from a reputable institution;
- 1-3 years’
experience in a busy law firm, legal department or Court Registry;
- Excellent
knowledge and use of MS Office applications;
- Must have good
communication skills, both verbal and written;
- Good
organisational skills;
- Good Analytical
skills.
To
apply, please send your application letter and detailed CV indicating your
qualifications and experience to:
General Manager, Human Resources,
Housing Finance,
Rehani House, Kenyatta Av/Koinange St
P.O. Box 30088 GPO 00100 Nairobi.
General Manager, Human Resources,
Housing Finance,
Rehani House, Kenyatta Av/Koinange St
P.O. Box 30088 GPO 00100 Nairobi.
Applications should be sent via e-mail to human.resources@housing.co.ke on or before 28th June 2013
Note: Only short listed candidates will be contacted