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Position: Finance Officer
Position: Finance Officer
Department: Finance & Admin
The Finance Officer supports the finance and administration department in successfully implementing its goals.
General areas of responsibility:
- Responsible for
book-keeping (cash and bank books), payments and all financial
documentation
- Support the Team Coordinator,
Finance with the preparation of financial reports and audits
- Support the ITM or National
Department Manager in preparing strategic recommendations
- Support the National Department
Manager in preparing regular reports according to DSW guidelines and
procedures
- Review and monitor partners
financial reporting and compliance with DSW and or donors regulations
- Preparation of Pay Roll and
follow up on social security regulations
Specific Tasks:
- Assist to compile and analyze
financial information to prepare timely monthly, quarterly financial
statements including year end close and annual accounts
- Assist in development, maintain
and analyze budgets, preparing period reports that compare budgeted costs
and actual cost.
- Assist in financial audit
preparation and coordinate the audit process.
- Reconcile multicurrency -
cashbook with bank statements and checking balances against verifiable
documents on a monthly basis.
- Prepare cheque payments and
ensure that payments are made against verifiable accounting documents.
- Ensure accurate and timely
posting of data into the accounting system - SUN Ledger i.e. payments,
various journals types and receipts.
- Develop, implement, modify and
document record keeping and accounting systems making use of current
computer technology of all financial transactions in accordance with the
accounting procedures.
- Follow up on reimbursements and
surrender of imprest as per approved procedures.
- Ensure all Donors and partners’
financial reporting requirement and deadlines are adhered to.
- Prepare monthly revenue,
expenditure returns, financial statements and reports.
- Provide support to monthly
standard accounting submissions to HO including general ledger files,
account reconciliations, expenditure by cost center/project, required
sub-grantee reporting, as well as other financial information on a timely
and accurate manner.
- Review and monitor partners
financial reporting and compliance.
- Liaising with project team,
prepare finance requests as per budgets and also follow up on
reimbursements and surrender of imprest as per approved procedures.
- Ensure compliance with DSW
procurement policies and procedures for all goods and services.
- Withholding and remittance of
statutory deductions e.g. PAYE, NHIF , NSSF & DIT,
- Participate in the internal
audit reviews as required in accordance with the audit plan through provision
of the required information.
- Any other duties as assigned by
the supervisor
Minimum requirements:
- A Bachelors degree from a
recognized university majoring in Finance or Accounting with a
professional accounting qualification such as CPA (K) or ACCA or
equivalent. A Masters degree will be an advantage.
- 5 years progressive working
experience working in a similar position in an international organization,
INGO and or institutional donor funded environments
- Working knowledge of integrated
accounting packages; experience with SUN accounting software is of
particular interest to us
- Excellent technical accounting
and analytical skills, computer (MS Office) skills
- Proactive hands-on person with
the ability to think strategically as well as identify and implement
practical actions to a high standard
- Excellent written, verbal
communication and interpersonal and team working skills, working language
is English.
- Proven project management
skills
- Proven donor finance management
skills
- Strong organizational skills
and meticulous attention to detail
- High level of integrity and
diplomacy
DSW is an equal opportunity employer
and seeks to employ and assign the best qualified personnel regardless of race,
colour, religion, gender, marital status, age, national origin, physical or
mental disability or sexual orientation.
If you are interested, please send your application (CV and motivation letter) with the reference “(Finance Officer)” to: vacancies@dswkenya.org
Deadline for application: Before Midnight on 14th June 2013(Kenyan time)
Ideal start date: Immediately
Please note that only short listed candidates will be contacted.