Finance and Administration Officer
We need a highly organized, enthusiastic and motivated person to support our team to help ensure the smooth, efficient running of our organization.
We need a highly organized, enthusiastic and motivated person to support our team to help ensure the smooth, efficient running of our organization.
He/she
will be expected to undertake the following functions to ensure the successful
operation of the financial accounting and management systems:
Main Job Tasks and Responsibilities
Main Job Tasks and Responsibilities
- Maintain
existing financial systems including petty cash, expenses, claims, and
income & expenditure records.
- Process all
payments through Cash flow and monthly bank reconciliation.
- Work with the
Chief Executive Officer to improve existing systems.
- Provide Chief
Executive Officer with full monthly financial report
- Assist in the
preparation of annual accounts
- Entering data
and maintaining manual and computerized prime accounting records
- Inputting and
processing invoices, including of foreign currency claims, and ensuring
that they are processed in accordance with the Organization’s Rules for
Financial Control;
- Invoice payment
monitoring and collection from clients and regular updates on
outstanding balances;
- Maintaining
up-to-date information on exchange rates and circulating this to staff
- Debtors &
Creditors report
- Administration,
reconciliation and weekly/monthly reporting to CEO of petty cash and all
bank accounts; assisting with all agreed month-end procedures and
reconciliations;
- Manage Monthly
Payroll and Pension payments
- Assist with
Profit & loss/ Balance sheet reconciliation
- Prepare Monthly
Cash Flow
- Assisting in any
other aspect of the work as required and undertaking such other duties as
directed by the Chief Executive Officer
Essential
Skills
- Strong
administration & financial background
- Excellent
understanding of using Microsoft word
- Excellent
experience of Excel
- Ability to
multi-task
- Experience of
Cash flow
- Problem solving
- A self starter
- A proactive
thinker and perceptive individual
- Can demonstrate
attention to detail, initiative and reliability
- Enjoy
organizing, planning and delivering work
- Able to present
well and act professionally
- Computer skills
including the ability to operate computerized accounting, spreadsheet and
word processing programs at a highly proficient level
- Accounting and
bookkeeping skills
- Analytical and
problem solving skills
- Decision making
skills
Experience
- Bachelor of
Commerce Degree in Business Administration, Finance or Accounting
- CPA 3 will be an
added advantage
- 5 years
experience. Previous experience of working in an administrative and
support role, including experience of setting up and managing
administrative systems
- Excellent
interpersonal and written communication skills
- Experience in
book-keeping
Skills
and Knowledge Required
- Good verbal,
written and interpersonal skills with all levels of staff.
- Close attention
to detail, to ensure accuracy of input.
- Good time
management, and able to prioritize.
- The ability to
work as part of a team and be flexible.
- Be proactive
with the ability to complete detailed work accurately and with minimal
supervision.
- Be a team player
with a “can-do” attitude and willingness to assist and motivate others to
ensure accurate and timely output.
Email
CV to recruitkenya@kimberly-ryan.net