Awards Accounting & Reporting Officer - Kenya Country
Office
Team
/ Programme:
Finance
Location: Nairobi
Grade: TBC
(Competitive Package)
Child
Safeguarding: Level
3 - the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
Role Purpose:
Role Purpose:
The
Awards Accounting & Reporting Officer will be responsible for setting up
and maintaining the efficient reporting mechanisms. Ensure both internal and
donor reports are compiled, subject to appropriate internal checks and
submitted in a timely manner.
Scope of Role:
Reports to: Awards Accounting & Reporting Coordinator
Dimensions: Save the Children has supported children in Kenya since before its Independence in 1963 and has had a consistent operational presence in the country since 1984.
We
provide support to children through developmental and humanitarian relief
programmes delivered both directly and through local partners. Current
programming focuses on child protection, child rights governance, education,
Health, HIV/AIDS, livelihoods, nutrition and WASH.
Save
the Children has an operational presence in Dadaab Refugee Camp, Garissa,
Mandera, Meru and Wajir. Currently, we have a staff complement of approximately
260 staff and a confirmed budget of approximately US$18 million this year.
Staff directly reporting to this post: None
Key Areas of Accountability:
Staff directly reporting to this post: None
Key Areas of Accountability:
- Assist the
Awards Accounting & Reporting Manager in the effective tracking of
local income and collating timely and accurate financial reporting to
donors.
- Produce monthly
budget monitoring reports and overview of the status of grants
highlighting issues on over/under spends. Provide timely financial
management information to grant/budget holder/project managers and make
sure that they are receiving the necessary information from Agresso output
regularly or as they require.
- Ensure that
grant costs are effectively and accurately captured within the financial
system. Prepare financial statements and narrative for specific
donor grant reporting and audit requirements in accordance with donor
reporting timescales.
- Follow up on
partner reports and ensure they are posted on a monthly basis
- Support Awards
Manager in putting phased budgets in Agresso working with other finance
staff ensures budgets posting is timely.
- Review of
recharges GLACOS for accurate coding before posting
- Disseminate
relevant financial reports as required by member donors and to
senior managers across the Programme
- Checks that
reversals/recharges/recordings requested by budget holders are completed
by the Finance Team immediately
- Ensure that
grant closure is being dealt with correctly and that no charges are made
to closed grants.
- Support the team
with audit process – producing reports
Skills
and Behaviours (our Values in Practice)
Accountability:
- Holds self
accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds the team
and partners accountable to deliver on their responsibilities - giving
them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- Sets ambitious
and challenging goals for themselves (and their team), takes
responsibility for their own personal development and encourages others to
do the same
- Widely shares
their personal vision for Save the Children, engages and motivates others
- Future
orientated, thinks strategically
Collaboration:
- Builds and
maintains effective relationships, with their team, colleagues, members
and external partners and supporters
- Values
diversity, sees it as a source of competitive strength
- Approachable,
good listener, easy to talk to
Creativity:
- Develops and
encourages new and innovative solutions
- Willing to take
disciplined risks
Integrity:
- Honest,
encourages openness and transparency
Qualifications
and Experience
- Bachelor of
Commerce or Business Studies degree or equivalent certification and
experience.
- Professional
qualifications in Accounting (CPA II section finalist)
- Recommended a
minimum of 3 years experience in a in budget setting and grants management
in INGOs
- Familiar with
donor major donor reporting including ECHO, EC, USAID, UNHCR
- Strong working
computer skills especially in accounting packages
- Highly developed
interpersonal and communication skills including influencing, negotiation
and coaching
- Highly developed
cultural awareness and ability to work well in an international
environment with people from diverse backgrounds and cultures
- Strong results
orientation, with the ability to challenge existing mindsets
- Experience of
solving complex issues through analysis, definition of a clear way forward
and ensuring buy in
- Ability to
present complex information in a succinct and compelling manner
- Ability and
willingness to dramatically change work practices and hours, and work with
incoming surge teams, in the event of emergencies
- Fluency in
English, both verbal and written, preferred
- Commitment to
Save the Children values
The
application period is now open and will close on 24th June 2013.
To
apply for open position, please send a short cover letter and CV to
Kenya.jobapplications@savethechildren.org indicating the position applied
for in the subject line.