Awards Accounting and Reporting Manager
Team
/ Programme:
Finance
Location: Nairobi
Post
Type:
National
Role Purpose:
Reporting
to the Finance Director the Awards Accounting and Reporting Manager
is responsible for providing efficient and effective management of the
programme’s overall Awards portfolio and leading Awards reporting team;
ensuring the compliance with donors’ financial reporting requirements at all
stages of the grants management cycle for all approved sources of
funding.
The
Awards Accounting and Reporting Manager is responsible for managing
the Country Office Master budget plays a key role in supporting the Director of
PDQ and Director of Operations budgets development and donor
financial reporting and regulations.
Scope of Role:
Reports to: Director of Finance
Dimension: Save the Children has supported children in Kenya since before its independence in 1963 and has had a consistent operational presence in the country since 1984.
Scope of Role:
Reports to: Director of Finance
Dimension: Save the Children has supported children in Kenya since before its independence in 1963 and has had a consistent operational presence in the country since 1984.
We
provide support to children through developmental and humanitarian relief
programmes delivered both directly and through local partners.
Current
programming focuses on child protection, child rights governance, education,
Health, HIV/AIDS, livelihoods, nutrition and WASH. Save the Children has an
operational presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and
Wajir.
Currently,
we have a staff complement of approximately 260 staff and a confirmed budget of
approximately US$18 million this year.
Staff directly reporting to this post: Awards Accounting and Reporting Coordinator and 3 Awards Accounting and reporting Officers.
Key Areas of Accountability:
Staff directly reporting to this post: Awards Accounting and Reporting Coordinator and 3 Awards Accounting and reporting Officers.
Key Areas of Accountability:
Awards Management
- Ensures full
compliance with SCI reporting requirements on awards and work
with implementing partners when required
- Provides
technical support to assess donor eligibility/allow ability of planned
expenditures and identify related compliance requirements
- Attends
monthly awards meeting and follows-up on action points relating to
reporting of awards
- Liaise with
Awards Coordinator to ensure grant files are updates with all donor
financial reports)
- Ensures
implementation of all donor financial compliance requirements in
coordination with other departments
- Coordinate with
Logistics manager to ensure that GIK are posted and reported when they are
distributed
- Manages grants
accounting and budgetary functions ensuring adherence to field office,
Head Office and Donor reporting requirements
- Ensures that all
grants are complete and accurate from a financial perspective in advance
of grant closure.
Awards Reporting
- Ensures good
quality of financial reports to be submitted to donors;
- Review all fund
summaries provided by members before they are signed to ensure budgets are
clear and are reportable against
- Maintaining a
payroll matrix for all field offices to ensure salaries are
accurately charged to awards
- Review payroll
for accurate coding before it is uploaded into Agresso
- Sign off on
monthly partner reports
- Maintains a
donor financial reports tracking system to ensure that responsible staff
are aware of upcoming deadlines
- Ensuring the
expenses charged by other countries are properly allocated to the right
awards and clearance of the account at month end
Budgeting
and Budget Management
- Maintain the
Country Office Master budget while supporting the field offices maintain
their own Master budgets
- Ensure Equitable
cost recovery and that support costs are well covered in awards
- Maintain budget
development tool with ready costs for quick developing of budgets
- Ensure funding
gaps identified in the Master Budget are covered in new proposals
- Support the PDQ
team in the development of proposal budgets
- Coding of new
awards budgets, uploading DEAs and sharing with the respective budget
holders
- Uploading new
budgets into Agresso
- Leading the
Quarterly budget forecasting process
Audit
- Ensures all
budgets include the necessary funds for audit and that all grants are
audited as per donor rules and regulations
- Assists the
Finance Director and other SMT in responding to internal audit requirement
Leadership
- Directly leads,
manage, evaluate and motivate the staff directly line-managed ensuring
they have clear work plan, learning and development plan and objectives,
with regular supervision and performance review. Support and coach
field-based grants officers (when existing), including through frequent
visits to field offices
- Supports the PDQ
director in the development, implementation and review of the
organisational funding strategy for the country programme
- Participate to
other meetings as necessary and contribute to the country strategic
and operational planning and reporting
Skills
and Behaviours (our Values in Practice)
Accountability:
- Holds self
accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds the team
and partners accountable to deliver on their responsibilities - giving
them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- Sets ambitious
and challenging goals for themselves (and their team), takes
responsibility for their own personal development and encourages others to
do the same
- Widely shares
their personal vision for Save the Children, engages and motivates others
- Future
orientated, thinks strategically
Collaboration:
- Builds and
maintains effective relationships, with their team, colleagues, members
and external partners and supporters
- Values
diversity, sees it as a source of competitive strength
- Approachable,
good listener, easy to talk to
Creativity:
- Develops and
encourages new and innovative solutions
- Willing to take
disciplined risks
Integrity:
- Honest,
encourages openness and transparency
Qualifications
and Experience
- Bachelor of
Commerce degree in an area Finance, Accounting or equivalent.
- Professional
Qualification (CPA II or ACCA II)
- Experience in an
emergency response or set highly desirable
- Extensive
knowledge of Financial reporting requirements for major donors, EC, ECHO,
USAID, OFDA, UN bodies
- Minimum of 5
years management experience in financial and grant management needed
- Highly developed
interpersonal and communication skills including influencing, negotiation
and coaching
- Strong working
computer skills especially in Excel
- Highly developed
cultural awareness and ability to work well in an international
environment with people from diverse backgrounds and cultures
- Strong results
orientation, with the ability to challenge existing mindsets
- Experience of
solving complex issues through analysis, definition of a clear way forward
and ensuring buy in
- Ability to
present complex information in a succinct and compelling manner
- Ability and
willingness to dramatically change work practices and hours, and work with
incoming surge teams, in the event of emergencies
- Fluency in
English, both verbal and written, preferred
- Commitment to
Save the Children values
How
to apply
The application period is now open and will close on 26th June 2013 at 5.00pm.
The application period is now open and will close on 26th June 2013 at 5.00pm.
To
apply for open position, please send a short cover letter and CV to
Kenya.jobapplications@savethechildren.org indicating the position applied
for in the subject line.
