Vacancy
Number:
IOMKE/VN/16/2013
Position
title: Regional Monitoring and Evaluation Officer
Position
grade: Grade
NO-B/01 (UN Salary Scale)
Duty
station: Nairobi,
Kenya
Organizational unit: Emergency and Post-Crisis
Position
number: 1
Subject to rotation: No
Reporting directly to: Senior Regional Emergency and Post Crisis Specialist
Subject to rotation: No
Reporting directly to: Senior Regional Emergency and Post Crisis Specialist
Overall
supervision by: Regional
Director
Managerial
responsibility: N/A
Directly
reporting staff: N/A
Organizational
Context and Scope
Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
nongovernmental partners. IOM is dedicated to promoting humane and orderly
migration for the benefit of all. It does so by providing services and advice
to governments and migrants.
Responsibilities and Accountabilities
Under
the overall guidance of the Regional Director of Regional Office (RO) Nairobi
and the direct supervision of the Senior Regional EPC Specialist, the incumbent
will oversee the monitoring and evaluation aspects of IOM programmes and
projects in East Africa and assist in their relevant and effective
implementation, in particular in line with the expectations of IOM's donors on
Monitoring and Evaluation (M&E) requirements.
In
particular he/she will:
1.
Develop the overall framework for Regional Project Monitoring and Evaluation.
Support IOM project managers and mission M&E officers with both
quantitative and qualitative monitoring aspects to provide relevant information
for ongoing evaluation of programme/project activities, effects and impacts and
for complying with regular reporting requirements.
2.
Assist the Regional Director, Chiefs of Missions and where applicable M&E
officers, with the facilitation and development of country strategic frameworks
in line with the IOM Africa Framework and Country Specific project’s needs;
3.
In partnership and coordination with the Regional Specialists, Project
Endorsement Team and Country Missions assist with the development of projects
by meeting the mandatory requirements as set out by both IOM and donors
including but not limited to the development of projects Log Frames,
Results-chains and Key Performance Indicators in support of project endorsement;
4.
In close coordination with the Regional Specialists, develop a clear list of
indicators for each IOM sector of work and detail on how the COs to implement,
monitor progress towards the pre-determined targets and report to the RO
against these indicators.
5.
Review project proposals received or developed by the RO and the donor reports
from an M&E perspective and provided inputs as needed to the assigned RO
reviewer.
6.
Conduct mid-term and annual assessments of regional M&E frameworks
according to the Output Matrix and associated output weighting system;
7.
Support in the tracking of regional reporting deadlines as it relates to
developed, on-going and pending endorsements in coordination with relevant key
stakeholders.
8.
Guide and ensure the regular receiving from missions and sharing of the outputs
of M&E findings with relevant stakeholders and that monitoring data are
discussed in the appropriate forum in a timely fashion, also in terms of
implications for future action. If necessary, create such discussion forums to
fill any gaps.
fill any gaps.
9.
Produce regular regional monitoring reports to be shared with relevant
stakeholders such as donors and coordinate with the Project Managers and Public
Information Unit (PI) with regards to utilization of the outputs of M&E
findings in PI materials.
10.
Design the format for performance reports; review monitoring reports, support
project managers and M&E officers in analyzing them for outcome and impact
evaluation and identify the causes of potential bottlenecks in project
implementation and necessary corrective actions.
11.
Assist in selection, contracting, guidance and supervising organizations/firms
that are sub-contracted to implement special surveys and studies required for
monitoring and evaluating Programmes/projects’ outcomes and impacts. Ensure
that all service providers' contracts include specifications for the regular
internal monitoring and reporting systems and adequate contractual obligations.
12.
Provide structured training sessions and on the job training and mentoring to
project staff in the country missions in order to enable them to monitor and
evaluate projects locally in compliance with regional M&E framework and
donor requirements.
13.
Participate in missions commissioned by external partners and donors and
facilitate access to M&E data to relevant stakeholders. As needed undertake
visits to the field in coordination with project managers to support
implementation of M&E and to identify where adaptations/corrections might
be needed.
14.
Help the programme/project managers to revise the programmes/projects log frame
matrix on a continuous basis, particularly in the areas of the objective
hierarchy, indicators and monitoring mechanisms.
15.
Perform such other duties as may be assigned.
Competencies
The
incumbent is expected to demonstrate the following technical and behavioural
competencies.
Behavioural
Accountability
- Accepts and
gives constructive criticism
- Follows all
relevant procedures, processes, and policies
- Meets deadline,
cost, and quality requirements for outputs
- Monitors own
work to correct errors
- Takes
responsibility for meeting commitments and for any shortcomings
Client
Orientation
- Identifies the
immediate and peripheral clients of own work
- Establishes and
maintains effective working relationships with clients
- Identifies and
monitors changes in the needs of clients, including donors, governments,
and project beneficiaries
- Keeps clients
informed of developments and setbacks
Continuous
Learning
- Contributes to
colleagues' learning
- Demonstrates
interest in improving relevant skills
- Demonstrates
interest in acquiring skills relevant to other functional areas
- Keeps abreast of
developments in own professional area
Communication
- Actively shares
relevant information
- Clearly
communicates, and listens to feedback on, changing priorities and
procedures
- Writes clearly
and effectively, adapting wording and style to the intended audience
- Listens
effectively and communicates clearly, adapting delivery to the audience
Creativity
and Initiative
- Actively seeks
new ways of improving programmes or services
- Expands
responsibilities while maintaining existing ones
- Persuades others
to consider new ideas
- Proactively
develops new ways to resolve problems
Leadership
and Negotiation
- Convinces others
to share resources
- Actively
identifies opportunities for and promotes organizational change
- Presents goals
as shared interests
- Articulates
vision to motivate colleagues and follows through with commitments
Performance
Management
- Provides constructive
feedback to colleagues
- Identifies ways
for their staff to develop their abilities and careers
- Provides fair,
accurate, timely, and constructive staff evaluations
- Uses staff
evaluations appropriately in recruitment and other relevant HR procedures
- Holds directly
reporting managers accountable for providing fair, accurate, timely, and
constructive staff evaluations
Planning
and Organizing
- Sets clear and
achievable goals consistent with agreed priorities for self and others
- Identifies
priority activities and assignments for self and others
- Organizes and
documents work to allow for planned and unplanned handovers
- Identifies risks
and makes contingency plans
- Adjusts
priorities and plans to achieve goals
- Allocates
appropriate times and resources for own work and that of team members
Professionalism
- Masters subject
matter related to responsibilities
- Identifies
issues, opportunities, and risks central to responsibilities
- Incorporates
gender-related needs, perspectives, and concerns, and promotes equal
gender participation
- Persistent,
calm, and polite in the face of challenges and stress
- Treats all
colleagues with respect and dignity
- Works
effectively with people from different cultures by adapting to relevant
cultural contexts
- Knowledgeable
about and promotes IOM core mandate and migration solutions
Teamwork
- Actively
contributes to an effective, collegial, and agreeable team environment
- Contributes to,
and follows team objectives
- Gives credit
where credit is due
- Seeks input and
feedback from others
- Delegates tasks
and responsibilities as appropriate
- Actively
supports and implements final group decisions
- Takes joint
responsibility for team's work
Technological
Awareness
- Learns about
developments in available technology
- Proactively
identifies and advocates for cost-efficient technology solutions
- Understands
applicability and limitation of technology and seeks to apply it to
appropriate work
Resource
Mobilization
- Establishes realistic
resource requirements to meet IOM needs
Technical
- Effectively
applies knowledge of monitoring and evaluation within the organizational
context.
- Correctly frames
monitoring and evaluation within their regional, global and political
context.
Education
and Experience
1.
Relevant University Degree
2.
Minimum of five years of experience in the field of monitoring and
evaluation/research. Proven capacity to develop, implement and coordinate
M&E and research programmes. Strong analytical skills and demonstrated
managerial and organizational ability are required.
3.
Proven experience in:
- The logical
framework approach and other strategic planning approaches M&E methods
and approaches (including quantitative, qualitative and participatory)
- Planning and
implementation of M&E systems
- Training in
M&E development and implementation
- Facilitating
learning-orientated analysis sessions of M&E data with multiple
stakeholders
- Information
analysis and report writing
4.
Proven ability to work in a team and with counterparts at different levels.
5.
Knowledge of MS office is a must and advanced programming skills an advantage.
6.
Excellent inter-personal and communication skills
7.
Ability to work in a multicultural environment
8.
Demonstrated ability to meet deadlines and to write clearly and accurately
9.
Knowledge and understanding of migration issues in the region an advantage
Languages
Required
- English
- Fluent in
written and spoken.
Advantageous
- French
Mode
of Application:
Submit
cover letter and CV including daytime telephone and e-mail address to:-
Human Resources Department,
International
Organization for Migration (IOM),
P.O.
Box 55040 – 00200,
Nairobi,
Kenya
or
send via e-mail to hrnairobi@iom.int
Closing
Date: 15thMay
2013
Only
shortlisted applicants will be contacted
