Check your search results here

Personal Assistant to Director Job in Kenya


Personal Assistant To Director

Organisation

An Interior Design and Building firm based in Nairobi. (Construction Industry)

Role Summary

  • Reporting directly to the Director, the Executive Assistant provides executive support in a one-on-one working relationship.
  • The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Director.
  • The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
  • The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Duties and Responsibilities
  • Completes a broad variety of administrative tasks for the DIRECTOR including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the DIRECTOR's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the DIRECTOR's time and office.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the DIRECTOR, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the DIRECTOR's office and internal departments; demonstrating leadership to maintain credibility, trust and support with staff.
  • Works closely and effectively with the DIRECTOR to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the DIRECTOR, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the DIRECTOR's ability to effectively lead the organization.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Assists in general office administrative duties.
Qualifications
  • Bachelor's degree required.
  • Relevant experience also acceptable.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
Application

Kindly do not apply if you do not meet qualifications.

Please attach your CV and Cover Letter with the Job Title and send to sushrec@gmail.com

Deadline: 25/05/2013

Only shortlisted candidates will be contacted.

DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here