Our
Client is a company that designs, produces and markets high end gift items
mainly out of stone, fiber and wood.
They
are currently looking for a personal assistant who
would be reporting to the company´s managing director.
Job Description- Devising and
maintaining office systems, including data management and filling
- Arranging
travel, visas and accommodation and, occasionally, travelling with the
manager to take notes or dictation at meetings or to provide general
assistance during presentations
- Screening phone
calls, enquiries and requests, and handling them when appropriate;
- Organizing and maintaining
diaries and making appointments; dealing with incoming email, faxes and
post, often corresponding on behalf of the manage
- Carrying out
background research and presenting findings and producing documents,
briefing papers, reports and presentation
- Organizing and
attending meetings and taking minutes and ensuring the manager is well
prepared for meetings
- Liaising with
clients, suppliers and other staff and regularly visiting productions
sites in and outside Nairobi.
- Coordinating
projects and research and taking responsibility for accounts and budgets
- Being involved
in the decision making process, taking on some of the manager's
responsibilities and working more closely with management and deputizing
for the manager,
- Making decisions
and delegating work to others in the manager's absence;
Key
Skills needed are as follows:
- Bachelors degree
and experience in similar employment
- Very good spoken
and written English
- Very good
communication skills
- Very good
negotiating skills when dealing with suppliers
- Internet
research skills
- Microsoft
office: Excel, Word, Outlook & PowerPoint.
- Very good spoken
and written English
- Photoshop,
Illustrator, accounting skills and a driving license would be an added
advantage
Salary: 25,000- 40,000
Email: alternatedoors@gmail.com
Email: alternatedoors@gmail.com
