Operations Manager Job Vacancy in Nairobi


VA/FPA/KEN/02/2013
 
Post Title: Operations Manager
 
Duty Station: Nairobi, Kenya
 
Category: ICS-10/NOC
 
Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance
 
Organisational Unit: UNFPA Kenya Country Office
 
Background
 
The Operations Manager will report directly to the Representative or the Deputy Representative of the UNFPA Kenya Country Office. 

The Operations Manager provides leadership and advice on all aspects of office management and operations. 

The Operations Manager supervises a number of staff involved in finance, budget, human resource management and general administration.
 
Job Purpose
 
The Operations Manager role is to ensure a fully accountable, smoothly functioning, well managed
and results-oriented Country Office and to facilitate programme implementation and delivery by providing for the operational needs of programmes and projects.
 
Duties and Responsibilities
  • Assesses and anticipates operational and staffing requirements for the implementation of the country programme and its component projects by participating in design and review meetings and assessing managerial and operational capacities of executing agencies.
  • Supports the achievement of programme and project results facilitating operational aspects of project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours and other project related events.
  • Ensures the strategic and efficient management of office and programme financial resources through planning and tracking of available resources exercising appropriate financial control and ensuring corporate financial policies are met and reporting structures established and maintained. 
  • Seeks advice from headquarters when deviations from rules and regulations may be required and proposes alternative solutions to meet office and programme objectives.
  • Ensures optimal staffing of office and projects through timely provision and training of human resources applying best practice HR tools and mechanisms and advising on appropriate contract modalities. 
  • Advises on HR policies and benefits and implements and monitors corporate HR policies and systems including performance management.
  • Oversees the implementation of corporate systems and applications in support of finance and human resource management and country office operations and ensures training of staff and project personnel. 
  • Promotes network relationships for accessing and sharing knowledge and ensures a continuous and accurate/up-dated flow of information between the Country Office and headquarters.
  • Ensures timely provision of goods and services for office and projects by managing the procurement process, recommending best approach and contracting modalities, evaluating cost effectiveness and providing support in negotiating agreements. 
  • Oversees management of UNFPA assets and facilities.
  • Ensures that UNFPA’s interests are considered in common system activities relating to common services and premises, cost recovery, cost-sharing arrangements, privileges and immunities, entitlement and salary surveys, security etc. by participating actively in interagency meetings and working groups.
Required Competencies
  • The necessary business acumen
  • Experience in the implementation of modern management systems
  • A strongly client oriented attitude
  • Integrity, commitment and respect for diversity
  • Skills to manage relationships, communicate and develop people
  • An ability for analytical and strategic thinking and results orientation
Qualifications
  • Master’s degree in business administration, public administration, finance, information technology, economics or related field.
  • Professional qualification in Accounting (CPA-K or equivalent) will be an added advantage.
  • Minimum 10 years of professional experience in administration, HR management, finance or office management in the private or public sector.
  • Thorough knowledge of the United Nations Staff Rules and Regulations, human resource management policies, financial rules and regulations and procurement is desirable.
  • Strong writing and oral communication skills.
  • Strong analytical and leadership skills.
  • Proficiency in word processing and other computerized applications.
  • Fluency in English language.
The position is open to interested Kenyan nationals who should submit their applications (motivational letter) including a signed P-11 form which can be accessed through http://www.unon.org/sites/default/files/P11.doc by 31 May 2013. 

Only shortlisted candidates for the advertised positions will be contacted.
 
Interested and qualified candidates should submit their applications to jobs@hcsafrica.com