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Office Support Assistant Job in Kenya

Vacancy : Office Support Assistant

Position: Office Support Assistant, Kenya Life Panel Survey Project

Deadline to Apply: 4Th June 2013 Start Date: 10th June 2013

Location: Nairobi

About Innovations for Poverty Action: 

IPA is a nonprofit organization in Kenya that innovates on and evaluates approaches to solving development problems, and disseminates information about what works and what does not to policymakers, practitioners, social entrepreneurs and donors around the world. 

Description of Work: The Office Support Assistant will serve as a key member of the Kenya Life Panel Survey team at the IPA Nairobi office. 

He/she will be responsible for functions associated with general project management including but not limited to general office administration tasks, data entry, procurement, logistics and human resources assistance. 

Key responsibilities include:
  • Complete general office tasks and ensure proper functioning of project office;
  • Take lead role in recording project activities;
  • Ensure proper management and storage of project documents and equipment;
  • Assist in data entry related to project activities;
  • Secure appointments for surveys by reaching out to project respondents by phone;
  • Assist project leaders in the procurement of goods and/or documents, including sourcing quotations, purchasing office supplies and verifying the delivery of goods;
  • Receive vehicle requests from project leaders and liaise with the logistics officer to ensure that vehicles are assigned to projects as required;
  • Assist project leaders in survey management by compiling field officer activity records and cross-checking this information with project records;
  • When needed, travel in field with project team;
  • Other functions as may be specified in the JD.

This position is office based, but has the potential to grow into both an office and field based position if the right candidate is available and interested. 

Field activities would include but are not limited to data collection and survey administration. 


Academic qualifications: 
  • University Degree or Diploma in Business / Office Administration or any related social science. 
Professional and technical skills:
  • At least two years working experience in a national or international NGO in an administrative capacity;
  • Demonstrated ability in the Microsoft Office computer packages;
  • Strong organizational skills and attention to detail, efficient and capable of handling detailed work assignments;
  • Excellent writing and communications skills;
Other qualities and attributes:
  • Positive and professional attitude; team player.
  • Ability to work independently and make decisions without close supervision; self-motivated person;
  • Interest in research, more importantly development-related research projects.
To Apply:

Please send a cover letter and detailed CV, 3 references, daytime phone number(s), and email address.

Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience.

Applications can be submitted to our Busia or Nairobi branch offices, by email to, or by post office using P.O Box 373, Busia area code 50400 Kenya.

If you submit by email, please ensure that the subject line reads: “Office Support Assistant, Ref No: KPLS-2013-05-02: Only short-listed candidates will be contacted by email for an interview.

The above statements are intended to describe the general nature and level of the work being performed by the Office Support Assistant.

The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities.

Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Please note that IPA will never request any form of payment from an applicant.

Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization.

Please direct questions to

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