The
Privatization Commission is a State Corporation established under Section 3 of
the Privatization Act, 2005 which is mandated to formulate, manage, and
implement the Privatization Programme.
Below
are the detailed specifications, duties and responsibilities for the positions
and the experience required:
1. Accounts Assistant
Job
Ref:
PC/HRM/9/4/2012-13
Grade:
PC
5
Responsible
To:
Finance Manager
The
Account Assistant will assist the accountant in preparation of payments,
maintaining cashbook, management of Vote-Book, bank reconciliations,
preparation of monthly payroll preparation of budgets and financial statements
and other duties as may be assigned from time to time.
Main
functions will include:-
- Receiving and
recording invoices and filing of all accounting documents;
- Preparation of
all payment vouchers in accordance with the Government guidelines;
- Maintaining the
Cash Book and Petty Cash Book for Commission expenses and receipts;
- Making payments
through issuance of cheques and cash;
- Ensuring Petty
Cash reimbursement is undertaken on a timely manner;
- Preparing
monthly bank reconciliations;
- Updating of the
Vote Book through daily posting of expenses and commitments;
- Assisting in the
preparation of budgets, financial statements and quarterly financial
reports including financial monitoring report;
- Preparation and
posting of journal entries into the General Ledger.
- Assisting in the
preparation of Cash Flow forecast.
- Ensuring safe
custody of records and assets under him /her; and
- Undertaking any
other function as may be assigned from time to time.
Ideal
Qualifications, Knowledge and Experience
- Bachelor of
Commerce degree from a recognised university or its equivalent;
- High level of
integrity and responsibility;
- Good analytical
and organizational skills;
- Computer
literate with ability to work with related computer software;
- Relevant
professional qualification in accounting will be an added advantage;
- Knowledge of
IFMIS will be an added advantage.
2. Procurement Assistant
Job
Ref: PC/HRM/10/4/2012-13
Grade: PC 5
Responsible
To:
Procurement Manager
The
Procurement Assistant will be responsible for:
- Managing stores
inventory;
- Identifying unserviceable
stores and recommending for disposal in line with procurement regulations;
- Preparation of
invitation to tenders, request for proposal and prequalification of
suppliers;
- Participating in
receiving, opening and evaluation of tenders, proposals and quotations;
- Receiving and
verifying deliveries of materials/goods;
- Managing and
distributing stores;
- Preparing local
purchase orders, quotations and tenders within the Commission;
- Participating in
tender committees and assisting in the preparation of committee reports;
- Maintaining an
up-to-date database of suppliers;
- Undertaking
market survey of relevant products;
- Carrying out
stock taking on regular basis and reconciling physical stocks and records;
- Ensuring that
purchases arrive on schedule and meet specifications; and
- Undertaking any
other function as may be assigned from time to time.
Ideal
Qualifications, Knowledge and Experience
- Bachelors degree
in procurement/supplies, Commerce or equivalent qualifications from a
recognized University;
- Strong interpersonal,
negotiation, organizational and communication skills;
- Working
knowledge of public sector procurement rules and regulations;
- High level of
integrity and responsibility; and
- Excellent
computer skills.
- Member of the
Kenya Institute of Supplies Management or relevant professional body.
- Knowledge of
IFMIS will be an added advantage.
3. Human Resources and Administration Assistant
Job
Ref: PC/HRM/11/4/2012-13
Grade: PC 5
Responsible
To:
Human Resources and Administration Manager
The
Human Resources and Administration Assistant will be responsible for:
- Assisting in the
management of staff welfare including medical, insurance and other
schemes;
- Updating staff
records and database;
- Preparing and
managing leave rosters;
- Ensuring timely
renewal of employment contracts;
- Assisting in
training needs assessment and coordination of staff training;
- Assisting in the
implementation of the Commission’s administrative policies and procedures;
- Coordination of
official travel arrangements, both for local and overseas trips;
- Ensuring
maintenance of fire- fighting equipment and first-aid kit; and
- Undertaking any
other tasks that may be assigned from time to time.
Ideal
Qualifications, Knowledge and Experience
- Bachelors degree
in Human Resource Management, Business Administration, social sciences or
equivalent qualifications from recognized university;
- High degree of
integrity and dependability;
- Good
interpersonal relations and communication skills;
- Proficient in
Microsoft Office suite and computerized HR information systems; and
- Member of the
Institute of Human Resources Management or relevant professional body.
4. ICT Assistant
Job
Ref:
PC/HRM/12/4/2012-13
Grade:
PC
5
Responsible
To: ICT
Officer
Specific
responsibilities will include:
- Day to day
administration of the Commission’s system;
- Undertaking
regular backups of the Commission’s system;
- Ensuring systems
integrity, availability and security;
- System
configuration and provision of technical support;
- Trouble-shooting
of all systems in the Commission;
- Assisting in
updating of the Commission’s website;
- Management of
user access rights;
- Configuration of
Local Area Network and Wide Area Network;
- Training of
computer users;
- Installation of
software and hardware;
- Liaising with
ICT vendors;
- Provision of
hardware and software support services; and
- Any other lawful
duties as may be assigned from time to time.
Ideal
Qualifications, Knowledge and Experience
Appointment
to the position will be made from persons who have:
- Bachelor’s
degree in Computer Science or Information Technology or equivalent
qualifications from a recognized University;
- Or Diploma in
Computer Science or Information Technology or its equivalent from a
recognized institution;
- MCSE or IMIS or
CCNA or Certificate in IT or its equivalent qualifications from a
recognized institution; and
- A high degree of
integrity and dependability.
- Knowledge of
IFMIS and Integrated Records Management System will be an added advantage.
Transactions Manager
Job
Ref: PC/HRM/13/4/2012-13
Grade:
PC
3
Responsible
To:
Chief Manager, Transactions
Vacant
Positions: Two
Reporting
to the Chief Manager, Transactions, key responsibilities will include:
- Ensuring timely
implementation of transactions assigned;
- Creating
awareness, publicity and advocacy to galvanize support for the
Privatization Programme;
- Creating and
maintaining strong relationships and communications linkages with key
stakeholders;
- Monitoring and
evaluating all aspects central to the execution of the transactions
assigned;
- Providing
secretarial, logistical and coordination services to all transactions
assigned;
- Preparing
transaction action plans, and the associated budgets;
- Identifying
required advisory services, developing TORs for advisory assignments and
coordinating the procurement processes;
- Monitoring privatization
transactions and ensuring that data required for demonstrating transaction
impact and lessons learned is collected, analyzed and integrated into
transaction monitoring and evaluation system;
- Conducting
research on topical issues relevant to privatization programmes;
- Leading
assignments to develop specific technical papers/presentations, manuals
and training materials as required; and
- Any other
functions as may be assigned from time to time.
Desirable
qualifications, knowledge and experience
To
qualify for this position, applicants must have the following:
- Degree in
Commerce, Finance or Economics from a recognized University or equivalent
qualifications;
- At least five
(5) years progressive top level experience in transaction management or
related fields;
- Be a visionary,
self-driven individual with outstanding knowledge and experience in
planning and implementation of transactions;
- Outstanding
managerial and organizational skills and be able to lead and manage result
oriented teams;
- A clean track
record of honesty and integrity;
- Excellent
negotiation, interpersonal and team work skills;
- Strong
leadership skills and sound judgment to interpret, analyze and resolve
operational problems; and
- Clear
understanding of the investment and development needs of the country.
- A Master’s
Degree will be an added advantage.
Transaction Officer
Job
Ref:
PC/HRM/14/4/2012-13
Responsible
To: Transaction
Manager
Vacant
Position: Two
Reporting
to the Transaction Manager, the position is responsible for:
- Verifying invoices
sent by consultants before payment by the Accounts department;
- Provision of
secretarial, logistical and coordination services for the assigned
transactions;
- Conducting
research on topical issues relevant to privatization programmes;
- Developing technical
papers/presentations, manuals and training materials;
- Undertaking
transactions impact analysis;
- Assisting in
preparing transaction action plans and the associated budgets; and
- Any other
functions as may be assigned from time to time.
Ideal
qualifications, knowledge and experience
- Bachelor’s
degree in Commerce, Finance or Economics from a recognized University, or
equivalent qualifications;
- Strong numerical
and analytical skills;
- At least three
(3) years progressive experience in transaction management or related
field;
- Proficiency in
MS office and ability to undertake research work; and
- Excellent
negotiation, interpersonal and team work skills.
Risk and Compliance Manager
Job
Ref: PC/HRM/15/4/2012-13
Grade: PC 3
Responsible
To: Executive
Director/CEO
Vacant
Position:
One
Reporting
to the Executive Director/CEO, the Risk and compliance Manager will aim at
managing enterprise - wide risks as well as ensuring compliance of the
organization with various statutory and operational requirements. Key functions
will include:-
- Facilitating
outsourcing of internal audit function and overseeing the operations of
the outsourced internal audit function; a Formulation and implementation
of Commission’s risk, governance and compliance framework, policies and
procedures;
- Ensuring that
the principles and requirements of managing risk are consistently adopted
throughout the Commission in its realization of business objectives and
continual development;
- Review of the
Commission’s operational procedures, systems, practices and records to
ensure conformity with laws, regulations and policies;
- Liaising with
departmental heads to ensure audit, risk and compliance findings and
recommendations are effectively implemented;
- Ensuring that
all strategic and tactical decisions appropriately consider risk,
compliance and associated regulations and facilitate the inclusion of
risk/risk acceptance in the decision making process;
- Analysis of key
risks and support management to deliver adequate mitigating controls and
actions;
- Facilitating
capacity building for employees to ensure that all have a good
understanding of risk and compliance issues;
- Facilitating
annual Risk and Control Self-Assessment (RCSA) within the Commission;
- Overseeing and
coordination of ISO Compliance Programmes and activities within the
Commission;
- Ensuring
compliance of the Commission with statutory and ISO requirements;
- Assessing
internal controls to ensure adherence to established policies, procedures,
practices and systems in order to mitigate any business and operational
risks;
- Liaising with
external auditors on the annual audits and ensuring that the reports are
implemented; and
- Evaluation of
the Commission’s performance and recommending changes to improve
operational efficiency.
- Any other
functions as may be assigned from time to time.
Ideal
qualifications, knowledge and experience
- Bachelor’s
degree in Finance, Business Administration or Economics from a recognized
University, or equivalent qualifications;
- At least five
(5) years of professional experience ideally within the compliance, risk
or audit field in a computerized environment (experience in a transaction
related environment will be an added advantage);
- Confident and
assertive manner in dealing with and influencing peers, senior and
executive management;
- Ability to
perform analysis to challenge the process and control environment;
- Ability to meet
deadlines in a target focused environment and drive change where required
- Good level of
presentation skills and report writing skills
- Must have a high
degree of integrity and dependability;
- Have good
interpersonal relations, communication and computer skills; and
- A Master’s
Degree will be an added advantage.
If
you believe you can clearly demonstrate your abilities in the above role,
please submit your application with a detailed CV, copies of academic
certificates, testimonials and day time telephone number by hand, courier, or
post so as to reach the undersigned by close of business on 14th May
2013.
Applications
can also be sent by email to info@pc.go.ke.
Please
quote the job reference number.
Only shortlisted candidates will be notified.
Executive
Director /CEO
Privatization Commission
Extelcoms House, 11th Floor
P.O Box 34542, GPO 00100,
Privatization Commission
Extelcoms House, 11th Floor
P.O Box 34542, GPO 00100,
Nairobi
The
Privatization Commission is an equal opportunity Employer
