Job
Framework:
Regional Programme Manager
Role: Regional Programme Manager – Coast Region.
Liaises With: Projects team, Country Management Team and all other team members.
Duty Station: Regional Office, Mombasa.
Working Hours: 8.00 am – 5.p.m (Monday to Friday).
Type Of Contract: Permanent although subject to confirmation after 3 months probation period.
Salary: KSHS. 250,000– 275,000 GROSS
Purpose of the role
Under the direct supervision of the Director of Progammes, the Regional Programme Manager will be responsible for programme planning, implementation and administration of a broad range of projects across all three service delivery channels of Marie Stopes Kenya, focused on achievement of MSK’s priorities within the Coast Region.
Key Performance Indicators
1. Effective leadership and management of the MSK Coast region office
- Ensure effective
leadership and management of the regional office team including systems
developed and strengthen field related programme management.
2. Programme Development and Management
- Contribute to
engagement with government actors on strategic issues, including using
decentralization approaches and assist in the preparation of the Situation
Analysis for programme development.
- Administer a
consistent and transparent monitoring system; providing accurate analysis
of regional level socio-political-economic trends and their implications
for ongoing programmes and projects.
- Responsible for
preparation of program recommendations for effective program
implementation; and for documenting new approaches, methods and best
practices.
3.
Optimum Use Of Program Funds
- Support
preparation and oversee implementation of project work plans and monitor
progress and compliance.
- Help to manage
allocation and disbursement of programme funds, ensuring that funds are
properly coordinated, monitored and liquidated.
- Takes
appropriate actions to optimize use of programme funds.
- Ensure programme
efficiency and delivery through transparent approaches to programme
planning, monitoring and evaluation.
4.
Programme Monitoring and Evaluations
- Undertakes field
visits to monitor and assess programme implementation and decides on
required corrective action. Ensure effective monitoring of staff
activities to improve efficiency and quality of programme delivery.
- Participate in
sector review meetings with government counterparts. Ensure the
timely preparation of program status reports.
5.
Client-focused and Results-Based Programme Management Approach
- Assure the
quality of client-focused programming through consistent and effective
planning, design, implementation, monitoring and/or evaluation of
programmes and projects. Bring coherence, synergy and added value to the
programming planning and design processes using a results-based management
approach to programme design.
- Ensure viable
and innovative recommendations on project implementation, alternative
approaches, and optimal utilization of resources that contribute
effectively to the fulfillment of the rights of women and youth, and
recommendations on programme new initiatives and management issues to
ensure achievement of stated objectives.
6.
Local Capacity Building/Sustainability for system building
- Provide
government authorities with technical support and guidance to plan and
organize systematic, measurable and results oriented capacity building
initiatives for effective and sustainable systems building.
- Ensure the
building or reinforcing of the commitment and institutional capacities of
the local partners starting with taking a strategic approach to the
identification of these partners and partnerships and adopting a coherent
systems building approach.
7.
Advocacy at the National, Community and Family Levels
- Conduct policy
analysis from a youth and women's rights perspective and engage in advocacy
at the community and family levels for credibility in national and
international policy debates.
8.
Partnership, Coordination and Collaboration
- Develop
partnerships and collaboration with internal and external counterparts,
including with local government, international and humanitarian partners,
in order to improve access to FP and SRH services within the region.
- Collaborate with
the MSK Nairobi Support Office to establish and maintain sound internal
controls supportive of programming endeavours and to coordinate financial
and supply management requirements and accountability.
- Maintain
collaboration with Director of Programmes for effective overall
coordination on programmes.
Minimum
Qualifications
- Advanced
university degree in Social Sciences, Public Health, Social Policy, Social
Development, Community Development, or other relevant disciplines, with
specialized training in sexual and reproductive health programming.
- Project
management experience in the development sector.
- International
development work experience
- Background/familiarity
with the Coast Region
- Fluency in
English and Swahili.
Competencies
of Successful Candidate
- Communicates
effectively to varied audiences, including during formal public speaking.
- Able to work
effectively in a multi-cultural environment.
- Sets high
standards for quality of work and consistently achieves project goals.
- Has good
leadership and supervisory skills; co-ordinates group activities, ensuring
that roles within the team are clear.
- Has good
financial management skills and can easily interpret project budget while
ensuring financial compliance.
- Translates
strategic direction into plans and objectives.
- Negotiates
effectively by exploring a range of possibilities.
- Quickly builds
rapport with individuals and groups; maintains an effective network
of individuals across organizational departments.
- Contributes and
tries out innovative approaches and insights.
Job
Framework
– Director of Programmes
Role: Director of Programmes
Reports To: Country Director.
Liaises With: Country Management Team and all other team members.
Duty Station: Support Office, Nairobi with constant travel to field sites.
Salary: Kshs. 350,000 – 400,000 GROSS PAY
Role: Director of Programmes
Reports To: Country Director.
Liaises With: Country Management Team and all other team members.
Duty Station: Support Office, Nairobi with constant travel to field sites.
Salary: Kshs. 350,000 – 400,000 GROSS PAY
Purpose of the role
- Leading a
cross-functional team, this role will focus on strengthening grant
management, reporting and Research Monitoring and evaluation practices in
MSK projects to improve MSK project delivery, management, coordination and
research monitoring and evaluation. In all aspects, cross functional
collaboration and teamwork will be essential.
- As a member of
the country management team (CMT), the Director of programmes will
contribute to the shaping and fulfillment of MSK’s strategic direction.
The Director will work collaboratively with other CMT members to ensure
operational synergies are optimized through cross-functional
working. He/she will also work closely with the CMT to build and
maintain excellent donor and stakeholder relations, including the
development of new business for MSK.
- The Director
will oversee a growing department, with direct line management of various
project managers
Key
responsibilities
Business Development and Planning:
Business Development and Planning:
- Participate in
national business development and expansion, and coordinate the annual
business planning process for your team; Participate in development of
strategic initiatives/plans;
- Develop and
maintain productive relationships with potential donors and other
stakeholders working in the area of Family Planning and Sexual,
Reproductive Health;
- Represent MSK in
relevant NGO, donor and Government forums focused on advancing Family
Planning and Sexual/Reproductive Health agendas at the National and
regional level;
- Together with
the Country Director, and the Director, Health Markets, explore funding
opportunities aligned with MSK’s Mission and Values in Family Planning and
Sexual Reproductive Health;
- In close
collaboration with London-based and regional business development
staff, MSK Support and Operations Teams, coordinate the proposal
development process to produce high quality, well researched, and
appropriate project designs, implementation plans, management structures
and budgets;
Project
Management:
- Work closely
with the project management team to ensure equitable allocation within the
team of various project portfolios; ensure grant compliance and effective
project management – including activities management and implementation,
project performance tracking against defined indicators, budget tracking
and timely financial and narrative reporting;
- Lead, direct and
be accountable for projects, including finance and programmatic
operations; coordinate planning and budgeting of projects’ activities;
ensure project reports meet the required donor and national standards and
are delivered according to plans;
- Ensure that
projects are approved, implemented, monitored and evaluated in line with
MSK policies and systems; regularly monitoring projects performance in
relation to the approved proposals; determine technical support needs for
projects and participate in recruitment of consultants and project staff;
- Together with
the Director of Operations ensure effective coordination between MSK
centre and outreach staff, project specific staff, and relevant partners,
stakeholders and collaborators at district and national level to support excellent
service delivery under donor-funded projects; foster collaborative
relationships with strategic partners that maximize programme resources
and effectiveness;
Research,
Monitoring and Evaluation:
- Support in
the design and roll out of Research, M&E activities to support
evidence-based decision-making in the programme;
- Ensure impact
assessments of marketing initiatives on service uptake, and the
monitoring/evaluation of the MSK image among stakeholders including
partners, government officials and donors.
- Identify
opportunities to initiate and conduct research; identify opportunities for
linkages with academic and government research institutions;
- Ensure standard
quarterly, annually and other ad hoc reports that are required for
management decision making, donor reporting and proposal development;
- Contribute
positively to effective communication and coordination between Support
Office Departments, the Business Operations Team and Grants Management
Team;
- Report as needed
and provide necessary technical assistance to implement any changes agreed
to marketing plans;
- Assist the
programme in developing quality documentation of activities i.e. donor
reports, operations research.
- Ensure the
development and maintenance of effective monitoring and evaluation systems,
that inform as to core business performance, and effectively track
specific project performance and impact indicators;
Skills
and Experience
Qualifications:
Qualifications:
- Minimum of a
University Degree in Health Science, Social Science, or International
Development Management; Master Degree is preferable;
- Fluent English
both oral and written.
- Knowledge of
Clinical Health, Community Outreach, Family Planning and Social Marketing
- Experience:
- At least 10
years experience in a senior management position, preferably in the health
management, family planning, community development, and/or social
marketing industry;
- At least 5 years
experience managing multi-tiered management structures of medical
professionals, health outreach teams, social marketing, M&E,
and/or project development teams;
- At least 5 years
experience managing donor funded project cycles including technical and
financial components;
- Proven track
record of people management and leadership skills of not less than five
years in a senior management position;
- Minimum 5 years
experience participating and/or leading proposal development processes
including project design, management design and budget development;
Skills:
- Able to develop
and articulate a clear strategic vision
- Negotiation,
influencing and conflict management skills
- Able to manage
and motivate teams to achieve targets and to achieve organizational change
- Strong written,
reading and spoken English Language skills
- Proven ability
to ‘sell’ ideas, concepts
- IT literate
- Effective
leadership and management skills;
- Effective
Analytical and problem-solving skills;
- Attitude /
Motivation:
- Keen to pursue
personal development;
- Strong
commitment to the goal and vision of MSK/MSI
Role: Logistics and Fleet Officer
Reports
To: Procurement
and Logistics Manager
Liaises
With:
All other team members.
Duty
Station:
Support Office, Nairobi.
Working
Hours:
8.00 am – 5.p.m (Monday to Friday).
Type of Contract: Permanent although subject to confirmation after 3 months probation period.
Type of Contract: Permanent although subject to confirmation after 3 months probation period.
Salary: KShs. 80,000–
100,000 Gross
Job Objective:
The Fleet and Logistics Officer will be responsible for Marie Stopes Kenya’s fleet of motor vehicles and motor cycles in a manner that will ensure efficiency, service quality and availability.
Job Objective:
The Fleet and Logistics Officer will be responsible for Marie Stopes Kenya’s fleet of motor vehicles and motor cycles in a manner that will ensure efficiency, service quality and availability.
Key Responsibilities:
- Plan and provide
transport services for program activities in line with the stipulated
transport request procedures
- Liaise with MSK
appointed garages for the repair and maintenance of vehicles.
- Supervise
drivers day to day across the program
- Monitor vehicle
usage through the global positioning system.
- Fleet reporting
to the line manager and the relevant directors.
- Maintain a file
on each MSK’s vehicle or equipment with the relevant specifications e.g.
maintenance dates, insurances, plate number, fuel consumption etc
- Maintain log
books system for all MSK’s vehicles and ensure each trip is registered
accordingly.
- Monitor use of
fuel.
- Brief the
drivers on the security and safety on the road.
- Organize
periodical update, training and assessment of all MSK’s drivers.
- Ensuring that
all the fleet in the organisation has all the regulatory requirements e.g.
insurance, fire extinguishers e.t.c.
- Ensure the
efficient running control and repair of other relevant assets e.g. the
generators.
- Air ticket
booking and organizing transfers to and from the airport.
Required
Skills:
- Excellent
interpersonal skills
- Team building
skills
- Analytical and
problem solving skills
- Decision making
skills
- Attention to
detail and high level of accuracy
- Effective
organizational skills
- Effective communication
skills both written and verbal.
- Excellent
computer skills.
- Excellent report
writing skills.
Minimum
Qualifications
- Bachelors Degree
in the related field.
- Diploma in
mechanical engineering or equivalent
- A minimum of 3
years in fleet management.
- Proven record of
using fleet tracking system.
- Must be a
competent driver.
Applications
quoting the position title with detailed CVs with contact details of 3 referees
(2 of which should be immediate and former supervisors) should be submitted to:
People
and Development Dept
pd@mariestopes.or.ke
Marie Stopes Kenya
pd@mariestopes.or.ke
Marie Stopes Kenya
On
or before 5th June, 2013
NB: Please clearly indicate on the subject as ‘Job Title’
Marie Stopes Kenya is an equal opportunity Employer
NB: Please clearly indicate on the subject as ‘Job Title’
Marie Stopes Kenya is an equal opportunity Employer