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Events Coordinator Job in Kenya

Events Coordinator

Position Summary Statement

The purpose of the role is to plan and coordinate corporate events for the company’s event management division so that the event management function is executed in a timely, professionally and attractive
Key Responsibilities:
  • Plan, organise, promote, facilitate and co-ordinate different types of events
  • Monitor and coordinate the timeline of an event
  • Researching markets in order to identify different opportunities for event
  • Researching the most effective and creative way to carry out the event
  • Preparing event reports: Status reports, Post – Event reports.
  • Compile detailed proposals for events, which may include timings, venues, suppliers, legal obligations, etc
  • Co-ordinate the activities related to the execution of the event
  • Provide guidance and information pertaining to the event to the suppliers
  • Ensuring that quality supplier/customer standards are upheld at all times
  • Ensuring logistical functions are managed timeously
  • Scheduling events and coordinating appointments
  • Creating and revising plans and layouts for different events
  • Liaising with suppliers to ensure that their needs are effectively met
  • Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.) to meet quality expectations
  • Aggressively gather information on each project to achieve quality event productions
  • Conduct research, make site visits and find resources to help staff make decisions about event possibilities
  • Create and revised room layouts for each event
  • Propose new ideas to improve the event planning and implementation process
  • Serve as liaison with vendors on event-related matters
  • Assist with managing on-site production and clean up for events as necessary
  • Prepare name-tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Assist with preparing budgets and provide periodic progress reports to staff directors for each event project
  • Keep track of event finances including check requests, invoicing, and reporting
  • Coordinate appointments and visits to see our space, and scheduling of events on the calendar
  • Prepare and modify event contracts as requested
  • Carry out any other work as deemed necessary from time to time by the Head of Events
Experience:  At least 3 years of experience at a national events company handling corporate events and office administration. Media industry exposure valuable

Qualifications: Bachelor’s Degree
Systems: Proficiency in Microsoft Office: PowerPoint, Word, Excel

  • Ability to communicate professionally internally and externally
  • Good writing, proof-reading and presentation ability
  • Strong interpersonal skills and relationship-building internally and externally
  • Team player
  • Manage multiple projects and work assignments from a variety of staff and volunteers
  • Project management prioritizing
  • Creative problem solving and solutions orientated
  • Decision-making
  • Fantastic customer service
  • High standard of quality
  • Attention to detail and accuracy
  • High energy
  • Flexible, autonomous, enthusiastic
Apply with a CV not later than Friday 24th May 2013 to:

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