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Administration Assistant Job in Kenya (Ksh 20,000)

Administration Assistant (Salary 20,000)

Our client is a real estate firm based on Mbagathi Way. 

They are looking for an administration assistant, who shall be responsible for professional management of initial contact with visitors to the office or on the phone. 

They will assist the administration manager with; clients (mainly landlord, tenant and supplier) relations, filling and record maintenance and office management including catering for staff and meetings. 

The administration assistant will be reporting to the Administration Manager.

Job Responsibilities
  • Receiving and directing clients and visitors
  • Answering and directing phone calls to the respective recipients
  • Responding to general enquiries and FAQs
  • Receiving and distributing mail and other official documents
  • Drafting and typing correspondence
  • Taking minutes of internal meetings
  • Ensuring sufficient stock of stationary and refreshments
  • Making water and milk for office tea and coffee
  • Organising rooms, items required and refreshments for meetings
  • Carrying out other related tasks as might be required from time to time
  • Undertaking any ad hoc duties associated with the reception and administration function
Required Qualifications
  • Diploma in Business or Secretarial Studies
  • Proficient in MS Office and MS Outlook
  • At least 3 years experience working as a receptionist
  • Must be able to operate a pabx, computers and other office machines such as printers, scanners, fax, copier etc
  • Have a high level of integrity
  • Be articulate and self confident
  • Be professional and highly motivated
  • Ability to manage assigned tasks in a proactive and efficient manner
  • Ability to prioritise tasks and help in decision making
  • Flexible and adaptable and able to work in an environment of fluctuating workloads
  • Must display a high degree of emotional maturity
  • Excellent communication skills
  • Be goal oriented
  • Good organisation and administrative skills
  • A strong team player
  • Ability to perform with minimal supervision
  • Ability to adopt a flexible approach to meet the needs of the business
If you meet the above requirements send your CV only, to , indicating the title (Administration Assistant Salary 20,000) on the subject line.

Recruitment Manager
Corporate Staffing Services
3rd Floor, Nabui House, Unga Lane Westlands (Next To Unga House) Nairobi.

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