Staff Development Manager Job in Nairobi Kenya


MSF Spain Vacancy Announcement

Staff Development Manager
 
Based in Nairobi
 
Reference no. 1181
 
Médecins sans Frontières (MSF) Spain is an international humanitarian Non Governmental Organization, operating in Somalia.  

We are currently recruiting for the position of Staff Development Manager, based in Nairobi, Kenya

Main Objectives of Position
  • To ensure the staff development related activities of HRM in the mission (recruitment, briefing, integration, evaluation, training and development) with the objective of optimizing the competencies and the performance (and also motivation) of staff, therefore contributing to the quality of operations.
  • To ensure that these activities are carried out in line with MSF OCBA HR vision, policies, procedures and tools, adapting them as appropriate to the mission context.
  • Guarantees that these activities are carried out in an equitable, fair, transparent, efficient and accountable way throughout the mission.
  • To provide expertise and support to coordinators, activity managers and supervisors in staff development activities ensuring alignment with operational objectives.
Responsibilities

Recruitment
  • Defines the recruitment and hiring policy and procedure in line with local legislation and OCBA policy
  • Develops and ensures implementation of standard recruitment tools to be used by all staff in the mission involved in recruitment
  • Assures the smooth running, transparency and equitability of recruitment processes in their entirety following the policy/procedure in place (advertisement, screening process, interviews, trial periods…)
  • Ensures a standard and harmonized approach to recruitment throughout the mission
  • Provide expertise to all people involved in recruitment process on how to lead it properly with the aim of recruiting professionals and people with potentials to be developed.
  • Provides practical and technical support to coordinators and supervisors in conducting recruitment (screening of CVs, interview methods/techniques, detection of potential, best practice…)
Briefing and integration of new staff
  • Knows MSFOCBA induction policies, procedures and tools, adapt them to the Mission’s context and ensure its proper implementation for all newly recruited/arrived staff and for previously hired staff in the Mission who had no access to them when being recruited
  • Ensures (together with the coordinator/supervisors/activity manager) that pre-established specific preparation or specific briefings for newly recruited/arrived staff on the basis of the profile sheet received (OCBA) or development plan are properly done in due time
  • Ensure that all newly recruited/arrived staff receives a briefing agenda upon recruitment/arrival and that they are properly briefed by her/his hierarchical and functional supervisor (if applicable) and receive all the due information according to the established procedures & standard briefing content.
  • Follow up the quality and impact of whole briefing and induction processes, collects data and suggest improvements to HRCo if advisable.
  • Assures the quality of mission information documents relevant to pre-arrival and briefing (FIP, Karibu Kenya, risk mission information sheet..) and guarantees that they are regularly updated and sent the REHUCO
Identification of potential, staff development and career path planning
  • Provides expertise to, and supports coordinators/supervisors in identifying and following up staff with potential amongst their teams
  • Suggests career paths and development/support plans for specific persons to HRCo and line managers, ensuring a proper liaison with the Operational needs and objectives set, the results of PMS, the training possibilities (local, international, intersectional, regional, etc.) and the potentials identified.
  • Support the HRCO in creating a database of excellent (Kenyan) staff  (currently or previously working with MSF) in order to maintain contact with them for future KESOM HR needs, in EPP, etc
  • Establishes and implements a system to ensure the follow-up of career path planning and development plans in the mid and long term
Training and development
  • Together with HRCo, REHUCO and Training Unit in HQ, contributes to creating and implementing a mission training and developemtn policy adapted to the mission in order to respond to the needs identified among the staffing line with operational objectives
  • Together with HRCo, REHUCO and Training Unit in HQ, contributes to the identification of training options at local / regional / international / intersectional level, and provide expertise upon request to line managers with regards to the assessment of training needs within the teams they supervise
  • In close collaboration with HRCo, REHUCO and Training Unit in HQ, ensures proper implementation of the Training Policy, procedures and tools in the mission – assuring they are applied in a standard, transparent and equitable way
  • Provides expertise to coordinators/supervisors in the analysis of training needs and the identification of appropriate training/development options
  • Compiles and follows up an annual training plan based on this training needs analysis
  • Incorporates diverse and creative staff development solutions beyond formal MSF/external trainings (eg detachment, exchange, coaching…) adapted to the specificities of the Kenya/Somalia missions
  • Supports and develops HR trainings for Coordinators/supervisors/activity managers (i.e. HR Management, PMS, etc.)
  • Supports and facilitates the organization of other trainings, providing tools, methodologies as needed/appropriate
Evaluation and the Performance Management System (PMS)
  • Provides expertise and support to all coordinators/supervisors/activity managers on how to implement PMS (tool, method, setting up objectives, follow up of action plan and best practices) with the aim to evaluate and develop competencies of the staff they supervise.
  • Ensures that a module on the PMS is included in the briefing/induction of all new staff
  • Follows up the use of PMS in the mission, ensuring that evaluations are carried out and objectives set at the required frequency and quality
Representation
  • Looks for synergy/exchanges with other MSF sections/the EAU and other NGOs in terms of trainings, coaching and other development tools
  • Represents MSF in meetings with external institutions, providers or other entities linked to the training and development of staff
Information and documentation
  • Shares with HRCo all information/suggestions/activities which may have an impact in planning, budget or HR strategies (i.e. suggested career path, requested trainings, development events, mobility, etc.), and does not implement them without previous authorization of HRCo.
  • Ensures that Homere is updated with all details related to the training and development of staff (trainings followed, evaluations carried out/planned, ´to follow´, ´emergency pool´, ´detachment´…) according to procedure.
  •  Prepares reports linked to recruitment, integration, evaluation, training and development of staff as necessary
Other
  • Supports the HR Manager and HR assistant in the normal activities in the mission
  • Collaborates with the HRCo in building/updating the annual plan and budget, with regards to her/his area of work and responsibilities
  • Supports and empowers administration managers and HR/administration staff of the mission in her/his area of expertise (i.e. recruitment, development, induction, detection of talent, training, etc.)
Requirements
   
Education: University degree; diploma/further studies in Human Resources or (Organizational) Psychology

Experience:    
  • Essential work experience of at least 2 years in a similar position (Responsible of Training and Development, HRM etc)
  • Experience leading recruitment and development activities
  • MSF experience in an HR position is an advantage
  • Desirable working experience in a developing country
Knowledge: Essential computer literacy (Word, Excel and Internet)

Languages:  Essential fluency in English, Somali highly desirable

If you meet the above requirements, please send your detailed CV detailing the above requirements, motivation letter, copy of certificates and any recommendation letter from previous employers to the MSF-Spain HR department in Nairobi, email address: msfsrecruitment@gmail.com

Please state clearly the job title and the reference number 1181 in the subject line of your application email.

Application must be received on or before the 25th April 2013. 

Interested candidates are asked to avail themselves for interview and examinations shortly thereafter.

Only short-listed candidates will be contacted.

MSF-E is an equal opportunity employer.