The Kenya Private Sector Alliance (KEPSA), the umbrella body for
the Private Sector in Kenya, has been tasked by the Government of Kenya with
the implementation of Training and Internship Component of the Kenya Youth
Empowerment Project (KYEP).
The Component, provides training, private sector internships and
work experience to youth of 15 – 29 years of age.
KEPSA is seeking to appoint a key staff to manage and implement
procurement aspects of this project, initially on a one-year renewable
contract.
Procurement Officer
Ref No. PO -
005/2013
Reporting to Kenya Private Sector Alliance (KEPSA), Kenya Youth
Empowerment Project (KYEP) Project Director, the Procurement Officer will
perform the following duties:
Main Function:
The function of the Procurement Officer is to undertake and
co-ordinate all procurement activities under KYEP Private Sector Internship and
Training and Component, to prepare tender documents, to participate in the
evaluation of tenders, contract awards and contract management, and records
management.
Duties and Responsibilities:
- Ensure
the procurement of all goods, works and services associated with project;
- Prepare
procurement documents and participates in the evaluation process for
suppliers, contractors, service providers and consultants for goods,
works; services and training (bidding documents, requests for proposals,
terms of reference, evaluation of offers with recommendations for contract
award, and preparation of contracts agreements and facilitating payments);
- Develops
and maintains an updated procurement plan;
- Purchases
goods and services in accordance with the World Bank procurement
guidelines and procedures as stipulated in detail in the KEPSA/KYEP
Operations Manual;
- Provide
documents and explanation for purposes of prior and post review of
contracts in accordance with World Bank procurement guidelines and
procedures
- Maintains
accurate procurement records, including all actions and documents for
review by the World Bank’s supervision missions. This includes bidding and
RFP documents , invitation for bids, EOI, record of bid submissions, bid
opening, evaluation reports, contract award and performance of the
contracts;
- Facilitates
post-review and procurement audits on a random basis by the World Bank’s
supervision missions, internal audit, external auditor and any other
persons appointed by either the bank, MoYAS or KEPSA to carry out a review
of procurement transactions.
- Coordinate
management of all the contracts awarded to various consultants and
suppliers and ensure proper documentation of the same is in place.
- To
provide MIS support to KYEP finance unit on procurement and related
matters.
- Perform
any other duty that may be assigned by the Project Director
Minimum Job Requirements:
- A
minimum of a first degree in the relevant field. Relevant professional
qualifications in procurement will be an added advantage;
- At
least five (5) years experience; experience in public and donor funded
projects is desirable ;
- Demonstrated
knowledge of Government and World Bank procurement procedures and other
international good practices in procurement desirable
- Experience
in contract management;
- Excellent
analytical, report writing, organizational skills and computer literacy
- Capacity
to work under pressure and meet tight schedules and deadlines with minimal
supervision
- Excellent
communication and negotiation skills and a team player
Interested candidates who meet the requirements above are
requested to submit their detailed CVs along with a letter motivating their
interest in the position to the following address and providing details of
current and expected remuneration, and the names and addresses of at least
three (3) referees, not later than Wednesday 8th May 2013.
Please consider your application to be unsuccessful if you have
not been contacted within four weeks of the closing date.
The Human Resources and Administration Manager
Kenya Private Sector Alliance
P.O Box 3556 - 00100
Nairobi
Kenya Private Sector Alliance
P.O Box 3556 - 00100
Nairobi
Or Email: kyep@kepsa.or.ke
