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Procurement Officer Job in Kenya

The Kenya Private Sector Alliance (KEPSA), the umbrella body for the Private Sector in Kenya, has been tasked by the Government of Kenya with the implementation of Training and Internship Component of the Kenya Youth Empowerment Project (KYEP). 

KYEP is a World Bank funded project with an overall objective of increasing employability of youth in Kenya. 

The Component, provides training, private sector internships and work experience to youth of 15 – 29 years of age. 

KEPSA is seeking to appoint a key staff to manage and implement procurement aspects of this project, initially on a one-year renewable contract.

Procurement Officer

 Ref No. PO - 005/2013

Reporting to Kenya Private Sector Alliance (KEPSA), Kenya Youth Empowerment Project (KYEP) Project Director, the Procurement Officer will perform the following duties:
Main Function:
The function of the Procurement Officer is to undertake and co-ordinate all procurement activities under KYEP Private Sector Internship and Training and Component, to prepare tender documents, to participate in the evaluation of tenders, contract awards and contract management, and records management.
Duties and Responsibilities:
  • Ensure the procurement of all goods, works and services associated with project;
  • Prepare procurement documents and participates in the evaluation process for suppliers, contractors, service providers and consultants for goods, works; services and training (bidding documents, requests for proposals, terms of reference, evaluation of offers with recommendations for contract award, and preparation of contracts agreements and facilitating payments);
  • Develops and maintains an updated procurement plan;
  • Purchases goods and services in accordance with the World Bank procurement guidelines and procedures as stipulated in detail in the KEPSA/KYEP Operations Manual;
  • Provide documents and explanation for purposes of prior and post review of contracts in accordance with World Bank procurement guidelines and procedures
  • Maintains accurate procurement records, including all actions and documents for review by the World Bank’s supervision missions. This includes bidding and RFP documents , invitation for bids, EOI, record of bid submissions, bid opening, evaluation reports, contract award and performance of the contracts;
  • Facilitates post-review and procurement audits on a random basis by the World Bank’s supervision missions, internal audit, external auditor and any other persons appointed by either the bank, MoYAS or KEPSA to carry out a review of procurement transactions.
  • Coordinate management of all the contracts awarded to various consultants and suppliers and ensure proper documentation of the same is in place.
  • To provide MIS support to KYEP finance unit on procurement and related matters.
  • Perform any other duty that may be assigned by the Project Director
Minimum Job Requirements:
  • A minimum of a first degree in the relevant field. Relevant professional qualifications in procurement will be an added advantage;
  • At least five (5) years experience; experience in public and donor funded projects is desirable ;
  • Demonstrated knowledge of Government and World Bank procurement procedures and other international good practices in procurement desirable
  • Experience in contract management;
  • Excellent analytical, report writing, organizational skills and computer literacy
  • Capacity to work under pressure and meet tight schedules and deadlines with minimal supervision
  • Excellent communication and negotiation skills and a team player
Interested candidates who meet the requirements above are requested to submit their detailed CVs along with a letter motivating their interest in the position to the following address and providing details of current and expected remuneration, and the names and addresses of at least three (3) referees, not later than Wednesday 8th May 2013.
Please consider your application to be unsuccessful if you have not been contacted within four weeks of the closing date.
The Human Resources and Administration Manager
Kenya Private Sector Alliance
P.O Box 3556 - 00100
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