Background to Position
Our client is an international company providing knowledge
services primarily to the non-profit sector that is based in Nairobi and works
with clients throughout Africa.
They are seeking a Nairobi basedHuman
Resource Manager (HRM) with overall
responsibility for the HR function of the Group.
The primary objectives of the position are to ensure that:
Recruits and retains the highest calibre of staff Complies with
national and international employment laws and regulations
Provides a highly desirable working environment with excellent
opportunities for growth
Reporting and Delegation The HRM will report directly to the
Head of Finance and Operations.
The HRM will work closely with Project Managers for all
recruitments and with the Training Team.
Tasks and Responsibilities
Strategic Recruitment:
- Develop
corporate systems and procedures for effective and timely recruitment of
employees and consultants or outsourced collaborators
- Identify
staff vacancies and requirements for short term consultancy support and
assist Project Managers in -identifying and specifying their hiring
requirements
- Oversee
the evaluation, classification and rating of occupations and job
positions
- Assist
in hiring, including developing job descriptions and job advertisements,
and screening and interviewing candidates
- In
collaboration with the Technical Services, develop and apply tests for new
recruits
- Maintain
and update a roster and database of suitably qualified consultants and
maintain and develop CVs in the correct format for different bids
- Conduct
or assist in contract negotiations
- Develop
contracts for employees and consultants in collaboration with the
Contracts and Compliance Team
Compliance with Laws and Regulations:
- Develop,
clarify and implement the group’s HR and employment policies
- Advise
management and employees on employment statutes, rules, regulations and
policies affecting employees
- Conduct
periodic reviews of national employment and HR legislation in the group’s
countries of operation and inform management of significant changes
- Advise
managers on organizational policy matters such as equal employment
opportunity and sexual harassment, and recommend needed changes.
- With
the Contracts and Compliance Office, review all contracts to ensure that
they are compliant with national and international laws and regulations
- Ensure
that contract terminations are compliant with laws and regulations
Employee Welfare and Career Development:
- Provide
current and prospective employees with orientation, information about
policies, job duties, working conditions, wages, opportunities for
promotion and employee benefits
- Plan
and conduct new employee and PROCAS orientation to foster positive attitude
toward organizational objectives
- Inform
employees of their health insurance packages and answer requests
- Foster
constructive employee relations
- Lead
employee in-house training and skills development
- Ensure
work place safety and lead staff security awareness training
- Develop
programmes for staff welfare, recreation and team-building
- Engage
in conflict resolution and mediation of employee disputes
Management of Employee and Consultant Travel:
- Liaise
with PM to identify travel requirements and develop timely travel plans
- Coordinate
ticketing, hotel bookings, travel insurance and visas etc
- Ensure
that all travel is authorised internally and externally
- Brief
travelling staff on per diem rates, entitlements, procedures and
documentation requirements
- Ensure
staff compliance with the Travel Expense Reporting system
- Ensure
that staff follow the correct procedures when travelling to insecure
locations
Compensation and Benefits Administration:
- Liaise
with finance to ensure that payroll and compensation accurately reflects
contracts etc
- Liaise
with Operations to ensure that workplace and other employee insurance is
purchased
- Liaise
with finance to ensure that all employees have the appropriate health
insurance
- Develop
and/or administer special projects in areas such as pension, savings plans
and employee awards or bonuses
Performance Appraisal System:
- Ensure
that all employees and managers fully understand the Performance Appraisal
System
- Analyse
wage rates, hiring success, employee feedback and other data relating to
the HR performance of the company in order to improve service delivery
- Contribute
to the improvement of the employee Performance Appraisal System
- Ensure
that the Performance Appraisal System is fairly and effectively applied to
all employees
- Ensure
that disciplinary procedures are correctly and fairly followed by
supervisors
Develop and Maintain HR Records:
- Ensure
complete and timely leave recording
- Maintain
secure and confidential personnel files
- Ensure
that all staff and consultants submit timesheets
- Verify
employment and other statutory employee documents
- Maintain
complete records of all HR correspondence and transactions
Qualifications Required
- Bachelor’s
degree in relevant discipline
- At
least five years of professional experience across all HR disciplines,
including employment, benefits, compensation, employee relations, training
and development, and conflict resolution
- Excellent
inter-personal communication and negotiation skills in English
- Discretion
and ability to handle issues with sensitivity
- Proven
ability to work under pressure and tight deadlines
- Proven
commitment to voluntary sector or community work
- Right
to work in Kenya
Qualifications Preferred
- HR
certification or MBA with HR focus
- Experience
working with a diverse workforce or internationally
- Knowledge
of US labour laws would be a plus
- Networking
abilities and existing network in Kenya
Terms and Conditions
- Opportunities
for specialised training in relevant HR areas
- Nairobi
based with infrequent international travel and some travel within Kenya
- Competitive
salary and benefits
- The
position is full time with some flexibility to work from home
- Opportunities
for rapid career development in a young and growing company
To Apply:
Submit a detailed CV and a covering letter explaining why you
are suited for the position and recording your most recent month net take home
salary.
If you believe you qualify for this position, please send your
CV and details of your current and expected remuneration to
resume@interviewupconsulting.com
Only qualified candidates will be contacted.