The Kenya Trade Network Agency (KENTRADE) is a State Corporation
under the Ministry of Finance which was established under Legal Notice No 6 of
2011.
KENTRADE wishes to engage suitably qualified candidates who meet
the requirements of Chapter 6 of the Kenya Constitution in the following
positions:
Executive Assistant (Secretary)
Job Grade: KTNA 8
Accountable to: Head of Department/Division as assigned
Purpose of the Job: To handle a wide range of administrative and executive
support related tasks in an organized, flexible, professional and independent
manner with little or no supervision.
Duties & Responsibilities
- Manage
the day-to-day operations of the Office
- Calendar
management, scheduling of meetings, managing of appointments and planning
itineraries.
- Receiving
phone calls, promptly directing them to the appropriate party, placing
calls on behalf of the Managers and taking messages appropriately.
- handle
all incoming and outgoing correspondences ( electronic and paper based) on
behalf of the Manager(s)
- Read
and analyze incoming memos, submissions, and reports to determine their
significance, plan their distribution appropriately and respond to routine
correspondences.
- Prioritize
and manage multiple assignments simultaneously and follow through on
issues in a timely manner
- Arrange
travel schedules and make reservations for management as needed
- Assisting
Managers in all possible works likes in meetings, preparing background documents
and presentations.
- Update
the Manager(s) about various work related assignments.
- Create
and update the office databases as required
- Ensure
that all reports and data files are arranged in a perfect manner so as to
facilitate storage and retrieval
- Receive
visitors, determine whether they should be given access to specific
individuals and usher them accordingly.
- Event
Management, coordination and ensure availability of refreshments during
corporate events or meetings.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Qualifications
- Bachelor’s
degree in a relevant field from a recognized University
- Higher
National Diploma in Secretarial Studies by KNEC or equivalent from a
recognized institution.
- At
least six (6) years’ experience providing administrative and secretarial
services with 2 years providing support at the executive level
- Experience
in use of relevant computer applications
- Use
of standard office administrative practices and procedures
Personal Attributes
- organizational
and planning skills
- communication
and interpersonal skills
- information
gathering and information monitoring skills
- problem
analysis and problem solving skills
- judgment
and decision-making ability
- initiative
and flexibility
- professionalism
and confidentiality
- attention
to detail and accuracy
Manager - Strategy & Planning
Job Grade: KTNA 3
Reporting to: Chief Executive Officer
Responsible for:
- Assistant
Manager – Strategy & Planning
- Assistant
Manager – Monitoring & Evaluation
- Assistant
Manager – Research & Development
Purpose of the Job: The position will oversee the effective execution of the
Organization’s Strategic Planning processes, Research & Development
Initiatives and the corporate performance Contracting process.
Duties & Responsibilities
- Coordinating
the design, implementation, monitoring and review of the Agency’s
Strategic Plan.
- Lead
the annual Performance Contracting process by designing the Agency’s
Annual work Plan as derived from the Strategic Plan, the Vision 2030
Development Plan and the Performance Contracting Guidelines.
- Ensure
the Effective cascading of the Corporate Annual Work Plan and performance
Contract to the respective Divisions and Departments.
- Lead
in the design and implementation of a Monitoring and Evaluation Framework
of the Agency in liaison with the other Divisions/Departments.
- Oversee
effective periodic Monitoring, Evaluation and Reporting of the Agency’s activities
as outlined in the Strategic Plan, Annual Work Plan and Performance
Contract.
- Prepare
and monitor the budget to support delivery of the Agency’s strategic
objectives in consultation with Finance and the technical departments.
- Identify
Strategic opportunities and risks and advising Management on the
appropriate course of action.
- Liaising
with other Departments to develop or review various strategies to support
programmes / projects under KENTRADE.
- Developing
and implementing appropriate and strategic networks, collaboration,
linkages and partnerships with the stakeholders nationally and
internationally to support KENTRADE in liaison with other Divisions.
- Developing
the framework for evaluation of projects/programs/ activities and ensuring
that they are aligned to the organizations strategic goals and the Kenya
Vision 2030.
- Coordinating
the Strategic involvement of relevant Government Ministries, Departments
and stakeholder Agencies to support the implementation of the Agency
plans.
- Manage
the identification, design and implementation of Research and Development
initiatives in support of the Agency’s mandate and Business Strategy.
- Coordinate
the implementation of the Quality Management System
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Qualifications & Experience
- Bachelors’
Degree in Business, Economics, Strategic Management, Arts or relevant
field from a recognized institution.
- Master’s
Degree in Business, Arts or a relevant field from a recognized
institution.
- Relevant
Professional Qualification
- Membership
to a Professional body
- 8
(eight) years’ work experience 4 of which must be in a senior Management
position
- Experience
in Strategy design, implementation and review preferable with a public
sector institution
- Experience
in the Public Sector Performance Contracting process desirable
- Experience
in quality management systems
Personal Attributes
- Excellent
analytical, interpersonal, leadership and Communication skills a must
- Strong
ability to think critically and select the right opportunities
- Capable
of driving internal stakeholders to a consensus on important issues
- Ability
to develop good working relationships inside and outside the Agency
- Excellent
planning and forecasting skills
- Ability
to meet multiple objectives in a fast paced environment with little
supervision
Finance Manager
Job Grade: KTNA 3
Accountable to: General Manager – Support Services
Responsible for:
- Management
Accountant
- Financial
Accountant
- Clerk
Purpose of the Job: Management of the Agency’s finances, the financial
systems, planning of financial services, monitoring expenditures and enforcing
financial compliance.
Duties & Responsibilities
- Design,
implement and review financial management policies, systems and procedures
of KENTRADE to ensure efficient and effectives accounting and finance
processes.
- Responsible
for preparation of annual budgets and financial projections.
- Responsible
for timely preparation of accurate Management Accounts and Financial
Statements/Reports;
- Monitor
the financial performance and Cash flows of the Agency, advice on matters
arising and propose remedial measures where appropriate.
- Responsible
for maintenance and updating of the fixed assets register
- Responsible
for compliance matters in regards to taxation and statutory requirements.
- In
liaison with the Human Resource and Administration Manager ensure proper
payroll management and salary Administration.
- Facilitate
external and internal audits and ensure effective implementation of audit
recommendations.
- Advise
management with regard to KENTRADE financial matters.
- Effective
supervision of Departmental staff including conducting staff appraisals on
time in accordance with the established Performance Management System.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Qualifications& Experience
- Bachelor’s
degree in Commerce, Finance, Economics or any related field from a
recognized University;
- Master’s
degree in Business Administration, Finance/Accounts option, or any other
related field from a recognized institution;
- Possession
of CPA (K), ACCA or CFA qualifications
- A
member of ICPAK or ACCA of good standing;
- A
minimum eight (8) years’ experience in a financial management and
accounting environment 4 of which should be at a senior level in a
reputable organization.
- Experience
in a computerized accounting environment
Essential Knowledge & Skills
- Must
have a thorough understanding of International Financial Reporting
Standards (IFRS’s).
- Conversant
with Public Sector Finance Management and knowledge of financial
management laws and regulations
- Excellent
knowledge of relevant computer software and applications.
- Proficiency
in use of ACCPAC, Sage or related Modules
Personal Attributes
- Committed
team player with strong managerial skills;
- High
analytical and organizational skills;
- Excellent
interpersonal and communication skills;
- Good
report writing and presentation skills.
- Strong
strategic advisory and analytical skills with the ability to motivate teams
and to establish and implement work plan objectives.
Trade Facilitation Manager
Job Grade: KTNA 3
Accountable to: General Manager – Operations
Responsible for:
- Assistant
Manager – Business Development
- Assistant
Manager – Business Process Re-Engineering
Purpose of the Job: To continuously analyze the current trade facilitation
measures available for conducting trade within Kenya and the Region and make
appropriate recommendations to reduce the impact of tariff and non-tariff
barriers to trade.
To engage and lobby the trade community in both the public and
private sectors across the supply chain with a view to strengthening capacity
as regards to measures to facilitate and ease trade in Kenya and the
Region.
To ensure the effective implementation of the National
Electronic Single Window System (NESWS) as a Trade Facilitation Tool.
Duties & Responsibilities
- Provide
leadership, strategic vision and manage the Trade Facilitation Unit of the
Agency.
- Prepare
Strategic, Business and Performance Work Plans for the Trade Facilitation
Unit
- Prepare
the Annual Budget for the Trade Facilitation Unit.
- To
work closely with relevant Stakeholders & other partners,
representatives of business and trading community in Kenya and the region
in order to identify and specify needs, strengths and weaknesses in the
existing systems and procedures for facilitating trade;
- Provide
trade facilitation measures in line with the mandate of KENTRADE (National
Electronic Single Window System.)
- Conduct
consultative workshops with relevant partners to strengthen capacity as
regards to measures to facilitate and ease trade and cooperate with the
trading community and business in general.
- Continuously
analyze the Supply chain and recommend Trade facilitation Strategies
required to improve trade processes.
- To
assess the current status and promote comprehensive cooperation and
understanding among public sector (particularly Customs services) and
trading community;
- To
provide expertise and recommendations as to how to adapt internationally
acclaimed trade facilitation measures to local realities;
- Prepare
an analysis of the implementation status of Trade Facilitation measures
being implemented in each Partner Government Agency
- To
identify institutional, legal and functional gaps which hinder the
introduction of trade facilitation measures in the country.
- To
contribute to the development of an action plan including critical steps
on introduction of trade facilitation concepts and measures in Kenya and
the Region;
- Kyoto
Convention – interpretation of terminology and introduction into the
national legislation, and/or in any other trade facilitation related area
upon agreement with relevant agencies.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role.
Qualifications& Experience
- Possession
of a Bachelor’s degree in Business Management, Commerce, Finance,
International Business, Statistics, Supply Chain, Marketing or related
field from a recognized institution.
- Possession
of a Master’s degree in Business Administration, International Trade,
International Relations or related field from a recognized institution.
- Relevant
Professional qualifications.
- Membership
to a relevant professional Body
- At
least 8 years relevant experience 4 of which must have been at a senior
management level to prove technical qualifications and experience
- Experience
in Sales & marketing or Supply Chain is desirable
- Experience
in Business Development, cross border trade, and trade logistics is an
added advantage
Essential knowledge & Skills
- Knowledge
of current issues concerning Trade Facilitation and Supply Chain Logistics
in the East Africa Region
- Knowledge
of current WTO issues related to trade facilitation
- Proficiency
in Microsoft Office Suite
Personal Attributes
- Ability
to negotiate activity interests with a range of stakeholders, from
high-level officials to private sector leaders and business associations
- Ability
to lead and inspire a multidisciplinary team under challenging
circumstances to achieve results
- Demonstrated
leadership, versatility, and integrity
- Ability
to work under pressure in a multicultural environment
- Excellent
written and presentation communication skills
Qualified and Interested candidates are requested to submit
their application, Curriculum Vitae, copies of certificates & testimonials,
email and telephone contacts including names, telephone and email contacts of
three (3) referees who must be familiar with the candidates previous work experience.
The position applied for should be indicated on the top of the
envelope and applications addressed as detailed below to be sent by post, hand
delivery or email so as to be received not later than 5.00pm on Wednesday, 17th
April 2013.
The Chief Executive Officer
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd - Upperhill
P.O. Box 36943-00200
Nairobi
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd - Upperhill
P.O. Box 36943-00200
Nairobi
Email: vacancies@kentrade.go.ke
KENTRADE is an Equal Opportunity Employer
Canvassing will lead to automatic disqualification
Only shortlisted candidates will be contacted