Position:
Administration Manager
Location:
Nairobi
Industry: Insurance
Our client, a leading Life Assurance group in the region with well-established operations in Kenya, Uganda and Tanzania seeks to recruit an Administration Manager.
Our client, a leading Life Assurance group in the region with well-established operations in Kenya, Uganda and Tanzania seeks to recruit an Administration Manager.
Key Tasks and Responsibilities
- Managing the
Company’s filing systems, monitoring adherence to the set policies and
guidelines on filing, archiving and storage of records
- Ensuring that
the Dispatch Section delivers high standards of services in respect to
timely collection and delivery of mail, courier services, postage and
other mail handling services
- Coordinating
company transport services by allocating duties to Company drivers/motor
cyclist services and monitoring the usage of Company vehicles including
their servicing, maintenance, parking, insurances, handling of damages and
accidents
- Ensuring that
the contracted Taxi Service provider delivers quality services including
use of good quality vehicles, timely and cost-effective service
- Liaising with
Finance department on maintaining valid insurance cover for all Company
assets, employee personal accident and other Company liabilities
- Lodging Company
insurance claims, pursuing brokers and insurers about settlement
- Ensuring
efficient management of the Company’s telephone services through adequate
supervision and training of switchboard operators on Company
products and services as well as proper telephone handling techniques
- Liaising with
ICT to ensure round-the-clock availability of the PABX and following up
with service providers to ensure restoration after breakdown
- Coordinating the
provision of high quality catering services through efficient supervision
of catering staff, high standards of cleanliness in all kitchen
areas, sourcing and storage of kitchen consumables
- Liaising with
the building’s property managers to ensure speedy repairs and maintenance
of broken, damaged or malfunctioning installations, fixtures, equipment
and other facilities provided by the landlord
- Monitoring
annual budgets for administration-related services and facilities
including telephones, postage and utilities (furniture, bulk filers, and
filing cabinets)
Skills
and Qualifications
- University
Degree in any Social Science or equivalent qualification
- A minimum of 5
years experience in Administration, 3 years of which must be at a senior
position
- Have a
demonstrable track record in leading teams to achieve superior performance
- Have ability to
engender strong working relationships with colleagues and stakeholders
- Meticulous and
with an eye for detail; able to work under pressure and good at
multitasking
- Must have
intrinsic attitudes such as strong interpersonal skills, confidence,
pleasant and well groomed
- Must have the
ability to maintain direct reports’ work schedules including assignments,
job rotations, training and leave
To
apply, send your CV and cover letter to jobs@flexi-personnel.com before 13th
May, 2013.
Clearly
indicate the position applied for and minimum salary expectation on the subject
line.