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Administration Manager Job in Nairobi Kenya

Position: Administration Manager
Location: Nairobi
Industry: Insurance

Our client, a leading Life Assurance group in the region with well-established operations in Kenya, Uganda and Tanzania seeks to recruit an Administration Manager. 

The ideal candidate will provide effective, efficient timely, logistical and administrative support to facilitate smooth operations across the business and enhance high quality internal customer service.

Key Tasks and Responsibilities

  • Managing the Company’s filing systems, monitoring adherence to the set policies and guidelines on filing, archiving and  storage of records
  • Ensuring that the Dispatch Section delivers high standards of services in respect to timely collection and delivery of mail, courier services, postage and other mail handling services
  • Coordinating company transport services by allocating duties to Company drivers/motor cyclist services and monitoring the usage of Company vehicles including their servicing, maintenance, parking, insurances, handling of damages and accidents
  • Ensuring that the contracted Taxi Service provider delivers quality services including use of good quality vehicles, timely and cost-effective service
  • Liaising with Finance department on maintaining valid insurance cover for all Company assets, employee personal accident and other Company liabilities
  • Lodging Company insurance claims, pursuing brokers and insurers about settlement 
  • Ensuring efficient management of the Company’s telephone services through adequate supervision and training of  switchboard operators on Company products and services as well as proper telephone handling techniques
  • Liaising with ICT to ensure round-the-clock availability of the PABX and following up with service providers to ensure restoration after breakdown
  • Coordinating the provision of high quality catering services through efficient supervision of catering staff,  high standards of cleanliness in all kitchen areas, sourcing and storage of kitchen consumables
  • Liaising with the building’s property managers to ensure speedy repairs and maintenance of broken, damaged or malfunctioning installations, fixtures, equipment and other facilities provided by the landlord
  • Monitoring annual budgets for administration-related services and facilities including telephones, postage and utilities (furniture, bulk filers, and filing cabinets)
Skills and Qualifications
  • University Degree in any Social Science or equivalent qualification
  • A minimum of 5 years experience in Administration, 3 years of which must be at a senior position
  • Have a demonstrable track record in leading teams to achieve superior performance
  • Have ability to engender strong working relationships with colleagues and stakeholders
  • Meticulous and with an eye for detail; able to work under pressure and good at multitasking
  • Must have intrinsic attitudes such as strong interpersonal skills, confidence, pleasant and well groomed
  • Must have the ability to maintain direct reports’ work schedules including assignments, job rotations, training and leave
To apply, send your CV and cover letter to before 13th May, 2013. 

Clearly indicate the position applied for and minimum salary expectation on the subject line.

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