Temporary
Vacancy Announcement
Posting Date: 21/03/2013
Posting Date: 21/03/2013
Note:
The
candidate is responsible for any travel expenses incurred in order to take the
examination at the duty station and to take up the assignment. Staff Members
are subject to the authority of the Secretary-General and to assignment by him
or her. In this context, all staff are expected to move periodically to new
functions in their careers in accordance with established rules and
procedures.
This
is a temporary vacancy. Appointment against this post is for a limited
duration and does not carry any expectancy, legal or otherwise for renewal.
Vacancy Notice No.: GS-13-11
Vacancy Notice No.: GS-13-11
Organization: UNEP/Executive Office (EO)
Duty
Station: Nairobi
Functional
Title: Administrative
Assistant
Grade: G6
IMIS
Number: 606666
Duration: 364 days
Closing
Date: 28/03/2013
Background:
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level.
Background:
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level.
Its
mandate is to coordinate the development of environmental policy consensus by
keeping the global environment under review and bringing emerging issues to the
attention of governments and the international community for action.
This
post is located in the Executive Office of the United Nations Environment
Programme (UNEP/EO) at the Nairobi duty station.
Under
the overall supervision of the Chief, Executive Office and general guidance by
the Coordinator, Corporate Coordination Team and working closely with the
Special Assistant to the Chief, Executive Office, the incumbent will perform
the following functions:
Responsibilities:
Responsibilities:
·
Assists in the overall administration of the
department/division, i.e. provides substantive and administrative support in
managing priorities and work flow of the manager and of the work unit;
coordinates and monitors multiple and diverse activities and work processes to
ensure that management directives and decisions are properly carried out and
products delivered in a timely manner.
·
Compiles and analyzes basic data from a variety of sources
(including IMIS), summarizing and presenting conclusions for review by manager.
·
Serves as a communications link between supervisor and senior
staff; on behalf of supervisor, keeps others informed by conveying directives,
reports, status updates and other relevant information; brings sensitive and
urgent matters to the attention of the manager.
·
Takes full responsibility for time management and scheduling on
behalf of manager with appropriate consultation as required; effectively
prioritizes and resolves related conflicts and competing demands.
·
Undertakes representational duties on behalf of the manager, to
include serving as first point of contact and liaison with senior officials
internally and externally.
·
Screens and prioritizes all incoming correspondence; compiles
relevant background documents and references; identifies issues requiring the
manager’s attention and refers others to relevant officer for appropriate
disposition; monitors and follows-up on actions to be taken.
·
Researches, compiles and summarizes background materials for use
in preparation of reports, briefs, speeches, etc; scan reports from specialized
agencies, as well as newspapers, magazine, periodicals and other information
sources to identify articles of interest to the manager.
·
Independently handles a wide range of complex information
requests and inquiries; responds, or drafts responses, to a diverse range of
correspondence and other communications.
·
Supports the manager in presentations to intergovernmental
bodies and other meetings, researching issues, preparing briefing notes, slides
and subject files, gathering relevant documentation, etc.
·
Establishes/improves administrative procedures and systems to
ensure smooth functioning of the department, including filing (paper and
electronic) systems.
·
Oversees work of office support staff; establishes priorities
and deadlines, assigns work and reviews outputs upon completion; trains office
support staff in administrative, protocol and other relevant procedures
·
Organizes official receptions, meetings, etc., handling all
necessary arrangements
·
Prepares, processes and classifies confidential information.
·
Handles a wide range of administrative duties/processes.
·
Exercises quality control function for all outgoing documents;
proofreads and edits texts for adherence for format, grammar, punctuation and
style.
·
Uses standard word processing package to produce a wide variety
of large, complex documents and reports.
·
Manages, updates and further develops internal databases;
updates website; generates a variety of standard and non-standard statistical
and other reports from various databases.
·
Performs other related duties as assigned.
Competencies:
Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and
effectively; listens to others, correctly interprets messages from others and
responds appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Planning
& Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Qualifications:
Education: Completion of secondary school is required. Additional technical training in a field related to administration/secretarial is an asset.
Work Experience: A minimum of 7 years of relevant experience in secretarial/administrative services or related area is required.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Other skills: Excellent computer skills (Microsoft Office, email, internet) are required. Ability to operate modern software packages is an asset.
Preference will be given to equally qualified women candidates.
All applications to be sent to the following address on or before the deadline of 28/03/2013
Qualifications:
Education: Completion of secondary school is required. Additional technical training in a field related to administration/secretarial is an asset.
Work Experience: A minimum of 7 years of relevant experience in secretarial/administrative services or related area is required.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Other skills: Excellent computer skills (Microsoft Office, email, internet) are required. Ability to operate modern software packages is an asset.
Preference will be given to equally qualified women candidates.
All applications to be sent to the following address on or before the deadline of 28/03/2013
Applicants
should send a completed United Nations P.11 or Personal History Form together
with a covering letter of one to two pages summarizing how they meet the
requirements of the job to:
e-mail: irene.mukuriah@unep.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.
Please Quote Vacancy Announcement No.: GS-13-11
e-mail: irene.mukuriah@unep.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.
Please Quote Vacancy Announcement No.: GS-13-11
Functional
Title: Programme
Assistant
Grade: G-7
Duration: 11 Months (April 2013 to March 2014)
Imis
No. 600312
Closing
Date: 04/04/13
Background:
Background:
The
United Nations Environment Programme (UNEP) is the United Nations system's
designated entity for addressing environmental issues at the global and
regional level. Its mandate is to coordinate the development of environmental
policy consensus by keeping the global environment under review and bringing
emerging issues to the attention of governments and the international community
for action.
UNEP’s
Division of Environmental Law and Conventions (DELC) identifies synergies and
promote the substantive collaboration among Multilateral Environmental
Agreements (MEAs). DELC also encourages interlinkages between UNEP's programme
and those of MEAs.
This
position is located in the United Nations Environment Programme, Division of
Environmental Law and Conventions at the Nairobi Duty Station.
Under
the overall guidance of the Director, Division of Environmental Law and
Conventions (DELC) and direct supervision of the Programme/MEA Liaison Officer,
the Programme Assistant will be responsible for:
·
Independently provide full range of programme/project management
and implementation assistance at all phases of the programme/project cycle for
the ACP MEAs programme/project initiatives, seeking guidance only in
exceptional circumstances.
·
Researches, compiles, analyses, summarize and presents basic
information/data on wide range of programmes/projects and related topics,
highlighting noteworthy issues/trends for consideration by appropriate parties.
·
Reviews, appraises and revises as necessary all submissions for
substantive programmes/projects ensuring compliance with guidelines and
programme/project objectives, identifies problems/issues, seeks clarification
from departments, assess replies and prepares a summary for the Programme
Manager with suggestions for further action.
·
Supports the Programme Officer in Charge of the Project in the
establishment of proper monitoring systems to meet reporting schedules.
·
Prepares newsletters on programme/project related activities,
drafts inputs for a wide range of documents/reports, briefings/debriefings,
correspondence etc.
·
Serves as focal point for coordination, monitoring and
expedition of implementation activities and participates in programme/project
evaluation, monitor implementation at all stages to ensure work is proceeding
according to established plans. Provides secretariat services to committees, ad
hoc task forces etc drafts and circulates agenda notes to members/participants,
assembles background documentation, drafts minutes of the meeting, monitors
follow-up actions etc.
·
Establishes internal databases, sets up files, stores and
manages data and information relevant to the scope of programme/project
activities.
·
Perform other duties as may be required.
Competencies:
Professionalism: Knowledge in the use
and application of the Organization’s financial regulations and rules as well
as accounting policies and practices. Ability to extract, interpret, and
analyses a wide variety of data and to resolve data discrepancies and other
problems. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of work.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn
from others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Planning
and Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Communication: Speaks and writes clearly and
effectively, listens to others, correctly interprets messages from others and
responds appropriately, asks questions to clarify and exhibits interest in
having two way communication, tailors language, tone, style and format to match
audience, demonstrates openness in sharing information and keeping people
informed.
Qualifications:
Education: Completion of secondary school is required. Supplementary training relating to business administration, finance, accounting and project management is an asset.
Experience: Ten years of progressively responsible experience in programme or project administration, technical cooperation or related areas.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. See UN website:http://www.un.org/Depts/OHRM/salaries_allowance/index.html
Preference will be given to equally qualified women candidates.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This is a temporary vacancy. Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise for renewal.
All applications to be sent to the following address on or before the deadline of 04/04/2013. Applicants should send a completed United Nations P.11 or Galaxy Personal History Form together with a covering letter of one to two pages summarizing how they meet the requirements of the job to:
Email: recruitment@unon.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.
Please Quote Vacancy Announcement No.: GS-13-09
UNEP does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact: recruitment@unon.org.
Qualifications:
Education: Completion of secondary school is required. Supplementary training relating to business administration, finance, accounting and project management is an asset.
Experience: Ten years of progressively responsible experience in programme or project administration, technical cooperation or related areas.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. See UN website:http://www.un.org/Depts/OHRM/salaries_allowance/index.html
Preference will be given to equally qualified women candidates.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This is a temporary vacancy. Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise for renewal.
All applications to be sent to the following address on or before the deadline of 04/04/2013. Applicants should send a completed United Nations P.11 or Galaxy Personal History Form together with a covering letter of one to two pages summarizing how they meet the requirements of the job to:
Email: recruitment@unon.org
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.
Please Quote Vacancy Announcement No.: GS-13-09
UNEP does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact: recruitment@unon.org.