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Project Development and Monitoring Assistant Job in Nairobi Kenya

Vacancy Notice No:SCO/016/2013
Position title:Project Development and Monitoring Assistant
Grade: G5/01
Unit: Project Development
Duty Station: IOM Somalia Coordinating Office in Nairobi, Kenya

Type of contract: 6 months Special Short Term contract with a possibility of extension.
Closing date: 25 March 2013
General Function:
Under the overall supervision of the Chief of Mission, IOM Somalia, and under the direct supervision of the Project Development Officer, based in Nairobi, the Project Development Assistant will provide technical assistance and facilitation in the development and design as well as the monitoring of new projects / programmes to be implemented Somalia, assist the mission in resource mobilization / fundraising and support establishing and maintaining close relations with donors and partners. 

In particular, he/she will carry out the following essential responsibilities:-
  • Assist in the identification of potential programme activities and projects in line with IOM mandate and expertise;
  • Assist in drafting/editing of project proposals in relevant IOM service areas including migration and development, labour migration, capacity building in migration management, return and reintegration activities, migration health, water and sanitation, humanitarian and post-conflict as well as stabilization activities in Somalia;
  • Conduct desk research and take other action to prepare background information to support programme and project proposal development;
  • Assist in drafting programs, projects, work plans, logical frameworks, results matrices and other project related documents in close coordination with the Project Development Officer, other IOM Somalia units and relevant authorities and public/private institutions;
  • Assist in monitoring progress of projects and informing the Chief of Mission of project related problems and delays;
  • Assist in providing technical and backstopping support for project development to colleagues at IOM Somalia as well as technical and logistic support in the organization of project and mission activities such as trips, visits, workshops and seminars;
  • Assist in liaising and networking with IOM relevant partners (e.g. UN, NGOs, IGOs, private and public sector etc.);
  • Assist in information collection and research for UN coordination activities and appeals, such as the CAP, the clusters, the CHF, the Joint Planning Unit, etc.;
  • Assist in drafting/editing project intermediate and final reports as assigned by the Project Development Officer;
  • Assist in liaising with the Regional Office and HQ as well as other IOM missions to ensure timely submission and donor compliance of project proposals and reports;
  • Assist in maintaining continuous dialogue with donors, other IOM missions and HQ to facilitate a coordinated approach to project development and implementation; identify synergies with IOM programmes and make recommendations on donor/partner engagement;
  • Assist the Project Development Officer in identifying and contacting potential donors and partners as well as researching and studying available funding opportunities for future IOM projects and developing donor profiles;
  • Regularly update and maintain the resource mobilization matrix and other databases in cooperation with the Project Development Officer and other IOM staff;
  • Represent IOM in coordination meetings with other development partners, UN agencies as well as national and international workshops, seminars and conferences as requested;
  • Undertake duty travel as needed;
  • Undertake any other duties as may be assigned.
Desirable Competencies:
  • Takes responsibility and manages constructive criticism; 
  • works effectively with all clients and stakeholders; 
  • promotes continuous learning; communicates clearly; 
  • takes initiative; 
  • plans work, anticipates risks, and sets goals within area of responsibility;
  • contributes to a collegial team environment; 
  • incorporates gender related needs, perspectives and concerns, and promotes equal gender participation; 
  • works with internal and external stakeholders to meet resource needs of IOM; 
  • works well under pressure and meets tight deadlines.
  • Delivers on set objectives in hardship situations; 
  • effectively coordinates actions with other implementing partners; 
  • works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country or regional objectives.
Desirable Qualifications and Experience:
  • Completed Bachelor’s Degree in Social Science or an equivalent field of study.
  • Minimum of five years of professional experience working in project development in the field of migration and/or development.
  • Minimum of three years specific experience in East or the Horn of Africa.
  • Minimum 3 years working experience in international or non-governmental organization(s).
  • Strong reporting skills and proven experience writing and editing technical documents including project proposals, reports, concept notes, presentations and similar documents.
  • Thorough knowledge and understanding of the migration context and current development planning in Somalia.
  • Demonstrated capacity to reach out to and liaise with donors, partners and other stakeholders.
  • Ability to work independently and as part of a team.
  • Familiarity with UN processes including the UNDAF, CHF, CAP and the cluster system.
  • Good computer and IT skills, including MS Office suite.
  • Fluency in spoken and written English. Knowledge of Somali language an advantage.
Method of Application: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number, with three professional references and contacts (email or telephone) to the:
International Organization for Migration (IOM)
Human Resources Department
Gitanga Groove, off Gitanga Road
P.O. Box 1810 – 00606
OR Send by email to:
Only short listed candidates will be contacted.

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