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Head of Procurement Job in Kenya

Position: Head of Procurement
Company profile:Our client is a group of International British Curriculum Schools comprising of Early Years, Preparatory and Secondary Schools
Line Manager:Director of Operations
Key Objective:  

To develop and maintain a reliable, efficient and professional process for the receipt of orders, identification, sourcing, cost effective purchasing and delivery of goods and services to the institution. 

To ensure timely, consistent and reliable communication on the status of all orders made by the requesting officers at all times.
Key Competencies/Qualifications:
  • Excellent communication, negotiation, reporting and record keeping skills. 
  • A keen sense of follow-up to completion on all matters relating to sourcing and purchasing. 
  • Proven skills in essential ICT/ERP packages and proven knowledge or experience with the use of procurement software such as Sage, IMIS, PASS or other relevant systems.
  • Ideally, a university graduate in supply chain management, procurement, purchasing and supplies or any other business related field. 
  • Additionally, a member of the Kenya Institute of Supplies Management/Chartered Institute of Supplies Management (UK). 
  • A minimum five years working experience is desirable.
Key Responsibilities:
  • Participating in the supplier pre-qualification and selection processes. Maintaining an up to date directory of all suppliers, their contacts, a brief on their products/services and on the status of any agreements entered into.
  • Developing and maintaining strategic supplier relationships to ensure the timely and efficient delivery of goods and services
  • Participating in the negotiations of agreements and monitoring performance against SLAs (Service Level Agreements)
  • Identifying new opportunities for procurement efficiencies to be incorporated into the overall procurement strategy.
  • Coordinate travel arrangements and booking of flights for staff.
  • Engage in best practice in the sourcing of RFQs (quotations) and in the preparation of comparative ranges for the consideration of the Director.
  • Generate Purchase Orders (PO’s) and issue them to the vendor after proper approval as per the established procurement procedures.
  • Management of information on the performance of budgets for all Departments and the prompt dissemination of the same to authorized personnel as and when required.
  • Periodically (and as required) conduct dialogue, briefings and negotiation sessions on pricing/terms and conditions etc with suppliers/vendors.
  • Ensuring that requests for purchases are clearly articulated approved and recorded as per the established procedures (reviewed from time to time).
  • Consulting with requesting officers to ensure that quality, quantity and type of items required meet their specific specifications.
  • Keeping requesting officers properly informed on the status and progress of all requests/orders made and dealing with any changes or clarifications as required.
  • Monitor, respond and assist with any supplier enquiries.
  • Progressively conduct supplier suitability and capability checks and advise the Director of any required changes.
  • Bring to the attention of the Director any supplier contracts up for review in good time and assist in the processes of renewal or cancellation of agreements.
  • Any other duties as deemed necessary for the smooth running of the Department.
How to apply
To apply for this position send your CV to quoting the position in the subject line and preferred location. 

Kindly also mention your current/ last salary and benefits. 

Only shortlisted candidates will be contacted

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