Finance Manager
Position Summary:
With support from the International Training & Education Center on health (I-TECH) U.S.-based Headquarters, and under the supervision of the Finance Director, the Finance Manager provides leadership and oversight for fiscal operations and ensures compliance with relevant rules and regulations of the Kenyan government, United States Government including CDC-GAP, DOD and HRSA, and the University of Washington.
Financial System Maintenance
- Ensure
that appropriate finance systems are maintained, and that all procedures
and controls are implemented.
- Manage
I-TECH Kenya’s QuickBooks accounting and reporting systems.
- Ensure
that all transactions are properly accounted for in Quickbooks Accounting
System.
- Management
of the General Ledger in Quickbooks Accounting Systems
- Ensure
accuracy and completeness of financial data in the Quickbooks accounting
System
Financial Reporting
- Prepare
the monthly financial accounting reports at the end of each month, and
submit them to Finance Director by the first week
of the following month.
- Prepare
monthly management reports at the end of each month.
- Provide
any other financial information, as requested, and respond to any other
financial queries
Bank and Cash Management
- Manage
bank accounts, and the transfer of money between head-office, country
office and field offices.
- Perform
Bank reconciliations
- Monitor
cash flow and cash projections and ensure that sufficient funds are always
available in the bank.
- Carry
out Surprise Petty Cash Counts
- Vet
all payments for vendors and staff
Budget Management
- Assist
the Director of Finance in the preparation and review of all annual
budgets and projections.
- Assist
the Director of Finance in the collation of budgets and budget forecast
from budget managers.
- Liaise
regularly with budget holders on budget monitoring
Payroll Administration:
- Prepare
Organization Payroll on a monthly basis
- Ensure
all payroll statutory deductions are remitted on time to the relevant
authorities
- Prepare
and Submit Monthly, Quarterly and Annual statutory returns to relevant to
all relevant authorities
- Prepare,
file and send out monthly timesheets to all staff members.
- Maintain
an up to date timesheet file for all staff members
- Ensure
timely submission of payroll cheques to the bank
Qualifications:
- First
degree in Business related Studies or equivalent
- Must
have completed CPA or ACCA or CIMA
- Ability
to travel internationally for a few weeks each year.
- Minimum
of 5 years of experience in a similar finance team in an NGO.
- High
level knowledge of and efficiency with Microsoft Excel and Word required.
- Knowledge
of QuickBooks Pro is an added advantage
- Proven
knowledge of budgeting, accounting and cash control processes required.
- Strong
communication skills in English. Ability to communicate financial and
accounting information to I-TECH management in Kenya and the United
States.
- Ability
to work effectively in a fast-paced, politically and legally complex
environment where priorities may change frequently.
Interested candidates should send in their applications to
I-TECH Kenya, P.o Box 2614-00202 Nairobi.
Email Address jobs@itech-kenya.org.
All applications should be received by Wednesday 20th March 2013.