World Agroforestry
Centre (ICRAF)
Training & Mentoring Administrator - AWARD
Training & Mentoring Administrator - AWARD
The World Agroforestry
Centre is an independent research institution which generates science-based
knowledge about the complex role trees play in agricultural landscapes and
rural livelihoods.
AWARD is a pioneering
project to boost the talent pool of African women in the agricultural
sciences.
AWARD delivers career
development fellowships to hundreds of women in agricultural institutions
throughout sub-Saharan Africa.
The project covers 11
countries:, Ethiopia, Ghana, Kenya, Liberia, Malawi, Mozambique, Nigeria,
Rwanda, Tanzania, Uganda, and Zambia.
About this position
The Training &
Mentoring Administrator will organize and deliver a range of events such as
conferences, trainings, information seminars, workshops and dinners/luncheons
seamlessly as part of AWARD’s capacity building program.
Duties and Responsibilities
- Liaise
with respective Coordinators to get the complete list of participants for
respective courses (as high as 60) and update it with the required details
accordingly.
- Manage
travel bookings/reservations in conjunction with the travel office for all
participants, and liaise with venue (Hotel) on arrival and departure
dates, airport pickups etc.
- Draft
and send out confirmation letters, invitation letters for use with visa
applications, name badges, cards, list of participants.
- Liaise
with service provider on printing workshop materials
(workbooks/handouts/name tags etc.)
- Prepare
certificates ensuring names, dates, venues are correct. Prepare workshop
folders for printed material and handouts and ensure their efficient
distribution / placement on tables.
- Liaise
with hotel staff and trainers to ensure meeting space is optimal for all
aspects of the workshop, including plenary and break-out sessions and
reception areas.
- Ensure
workshop materials including audio-visual needs are available, organized
accordingly and ready at all times.
- Ensure
evaluation forms are updated, distributed for filling after each course
collected and returned for M&E analysis.
- Be on
site to ensure trainers have what they need and all training rooms /
venues, equipment, catering arrangements, and other requirements are
booked or cancelled in advance.
- Assist
in training room set up, table arrangement /display of materials, name
tags etc.
- Liaise
with participants and hotel on registration and accommodation.
- Special
attention to mothers with children, challenged persons etc. to ensure
services like nanny, wheelchairs etc. are available
- Organize
for field trips when required.
- Manage
the events, including setting up, instructing external contractors and
internal staff assistance.
- Respond
to enquiries from AWARD clients about events and follow up on course
registrations.
- Manage
the events database for the respective departments.
Skills and qualifications required
- First
degree in business management/administration.
- At
least 5 years’ experience handling workshops, administration and with some
knowledge of databases.
- Software
proficiency in Microsoft Word, Excel and PowerPoint is required.
- Excellent
written and oral interpersonal communication skills.
- Work in
a multicultural environment.
- Excellent
organizational and communication skills.
Terms of offer
ICRAF is an equal
opportunity employer offering a competitive salary and benefits package, and a
collegial working environment.
The contract is for an
initial period of three (3) years with potential for extension subject to
performance and availability of resources.
Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees.
Applications should
indicate “Application for a Training & Mentoring Administrator - AWARD” on
their application letters OR email submissions.
All correspondence
should be addressed to the
Human Resources
Unit,
World Agroforestry
Centre (ICRAF),
P.O. Box 30677,
Nairobi,
Kenya
Kenya
OR via email:
icrafhru@cgiar.org.
Applications will be
considered until 15 February 2013.
Only short listed
applicants will be contacted.
We invite you to learn
more about AWARD by accessing our web site: www.award.cgiar.org or www.worldagroforestry.org