Personal Assistant Job in Kenya (KShs 50K - 70K)


Personal Assistant

Gross Salary: 50k - 70k

Our client is in the transport industry and is looking for a personal assistant to the Receiver and Manager

Job Purpose

To provide an efficient and responsive administrative, organizational, and logistical service to the Receiver and Manager, helping him to manage and prioritize his time. 


This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. 

The candidate will be able to demonstrate the ability to effectively plan and organize workload and the initiative to resolve issues quickly in an appropriate manner.

Main duties
  • Manage and maintain the Receiver and manager’s diary and email account.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file.
  • Respond to emails as much as possible, dealing with appointments.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Conduct weekly diary meetings with the Receiver and Manager to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the Receiver and manager meetings between him and his direct reports and the committees and groups to which he is a member.
  • Coordinate travel and accommodation requirements for the Receiver and manager.
  • Filter general information, queries, phone calls and invitations to the Receiver and manager by redirecting or taking forward such contact as appropriate.
  • Ensure the Receiver and manager is fully briefed on, or prepared for, any engagements he is involved in.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Receiver and manager.
  • Prepare correspondence on behalf of the RM, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the RM.
  • Keep and retrieve files.
  • Ensure guests meeting with the RM are well taken care of.
Person Specification
  • A good deal of common sense, etiquette and an ability to think on one’s feet
  • Ideally educated to degree level and a mean aggregate of C or above.
  • Certificate and a diploma in full secretarial from a reputable Examination body preferably KNEC.
  • A minimum of four years PA/secretarial experience at a senior level
  • Shorthand and excellent typing skills, speed and accuracy essential
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent organizational skills
  • Excellent communication skills, both verbal and written
  • Professional telephone manner
  • Proven ability to work under pressure and to tight deadlines
  • Bright, confident personality
If qualified send CV only to vacancies@corporatestaffing.co.ke, indicating the job title Personal Assistant (Gross Salary: 50k-70k) on the subject line.