The NEPAD Kenya Secretariat invites applicants for the following
position:
Key Responsibilities
To serve as personal assistant to the chief executive officer
and also perform administrative support services.
Duties and responsibilities will entail:-
·
Calendar management including appointments, meetings, deadlines
and travel arrangements (Ensure diary commitments, papers and travel
arrangements are managed effectively including producing a daily folder with
diary, necessary briefs, invitations and others requests)
·
Manage the Kenya reception of NEPAD/APRM officials and partners
from the region.
·
Manage the process of calling for briefing on behalf of the CEO
to ensure full preparedness of the office in official engagements
·
Keep and maintain an accurate record of papers and electronic
correspondence related to the CEO’s office
·
Prepare relevant draft correspondence on behalf of the CEO
including the drafting of general replies
·
Reviewing, handling and following up as appropriate with
instructions, questions, obtaining information and data as appropriate
·
Minute general meetings as required
·
Attend visitors/stakeholders; handling telephone calls and
appointments; ensuring security of office records; equipment and documents,
including classified materials, preparing response to simple routine
correspondence, and undertaking any other secretarial duties that may be assigned.
Work Experience, Skills and competence
·
Demonstrable experience in an administrative role in a busy
environment
·
Experience of successfully working with senior management, mid
level staff and support staff (essential)
·
Public Sector experience (working in a similar or senior
Government office)
·
Proficient in IT applications
·
Excellent organisational skills, ability to multi task and
organise others
·
Excellent oral and written communication skills and ability to
professionally represent the CEO’s office
·
Ability to be flexible as part of a small team
·
Attention to detail and deadlines
·
Ability to develop and maintain good working relationships at
all levels
·
Ability to exercise discretion
·
served as Personal Secretary or its equivalent for a minimum of
three(3) years, or minimum 10 years work experience outside the public service
·
A Diploma/Higher Diploma in Secretarial Studies from the Kenya
National Examination Council or its equivalent from a recognized institution,
Accountants Assistant
The Accountants assistant will perform clerical duties of an
accounting nature in the accounts section
Key Responsibilities
Reporting to the Accountant, specific responsibilities will
include;
·
Preparation of payment vouchers
·
Updating and maintaining cash book, vote book and ledgers
·
Petty cash management
·
Maintenance of cheque register
·
Imprest processing and surrender
·
Assisting with internal and external audits
Educational Qualifications
The candidate must have a C.P.A part II and K.C.S.E C mean grade
Work Experience, Skills and competence
·
Minimum of 3 years experience working in a similar position and
have passed a proficiency test
·
Attention to detail and accuracy
·
Computer literacy in relevant accounting packages
·
Knowledge of and experience in Public Financial management at
accounting level
·
Knowledge of public procurement rules and regulations
Programme Assistant
Key Responsibilities
Reporting to the Deputy CEO and working with programme officers,
the Assistant will provide support services to the secretariat programmes and
activities.
Responsibilities include:-
·
Collection and analysis of information for programs and
activities
·
Assist in the preparation of project progress reports, work
plans, budgets and overall project documentation
·
Provide administrative and logistic support to DCEO and
programme officers
·
Undertake and complete research assignments as requested
·
Assist in the coordination and facilitation of meetings,
conferences and workshops
·
Assist in Preparation and dissemination of periodic reports on
implementation of programmes
Educational Qualifications
·
Bachelors degree in Economic, development or related field
·
A masters degree in Development or Governance will be an added
advantage
Work Experience, Skills and competence
·
Minimum 2 years experience in similar set up
·
Excellent written and verbal communication skills in English
·
Experience in the development discourse.
·
Exceptionally attentive to detail and capable of multi-tasking
·
Proficient Computer literacy
·
Team Player
·
Dynamic and self driven
Human Resource, Finance and Administration Officer
Responsible for implementation of the secretariats financial,
human resource and administrative policies and strategies in order to maximize
efficiency and effectiveness.
Key Responsibilities
·
Financial management of the Secretariat including planning;
budgeting; cash flow management and payroll;
·
Grants management including preparation of quarterly and annual
financial reports and statements
·
Responsible for Human Resource Management and development
·
Management of the Procurement of goods and services
·
Ensure compliance with all statutory requirements 6. Manage
administrative functions of the secretariat including transport, records and
asset management
·
Supervision of support staff
·
Facilitate external and internal audits
·
Perform secretarial duties in relation to board meetings.
Educational Qualifications
·
A degree in Business management, Commerce or related field from
a recognized university.
·
C.P.A part III (K) or C.P.S Part III (K)
·
An MBA or related Masters Degree will be an added advantage
Work Experience, Skills and competence
·
Possess a minimum of 6 years experience working in a similar
position or responsibilities.
·
Experience in Public Financial management
·
Knowledge of public procurement rules and regulations
·
Conversant with Kenya labour laws and Human Resource policies
and regulations in the Public Service
·
Strong Interpersonal and communication skills
·
Computer literate
Deputy Chief Executive Officer
The Officer will deputise the Chief Executive Officer and
provide technical, managerial and administrative support for realisation of
NEPAD and APRM programme objectives.
Key Responsibilities
·
Spearhead development of strategy, work plans and annual operating
budgets; and establishing proper internal monitoring and control systems and
procedures.
·
Responsible for the Coordination of programme activities
·
Alternate AIE holder and responsible for ensuring prudent
financial management and utilisation of the secretariats resources
·
Develop and manage sustainable strategies for ownership of APRM
in the country
·
Engagement of stakeholders in implementation of APRM
·
Facilitate platforms for engagements, dialogue and co-operations
among various stakeholders on the NEPAD / APRM initiative.
·
Monitor and analyze governance policies, trends and practices in
the country in line with implementation of the APRM recommendations for the
country
·
Participate in Resource mobilization for NEPAD priority
programmes and projects and strategic negotiations with partners
·
Prepare regular policy and executive briefs on NEPAD programs,
projects and events for policy makers and stakeholders
·
Identifying relevant on-going opportunities at the NEPAD
regional level to support relevant projects in the country
·
Engagement with the NEPAD/APRM Regional partners to strengthen
their partnership with the Kenya Office
Educational Qualifications
The candidate must have a Masters degree in the field of
Governance, Development, International relations or related field
Work Experience, Skills and Competence
·
Minimum of 10 years experience in senior management position.
·
Solid programme development/management experience
·
Excellent writing skills and good masterly of English
·
Demonstrable knowledge of, and experience in African development
issues
·
Solid knowledge of governance policies with particular focus on
Kenya’s socio-economic and political governance
·
Demonstrable knowledge of the AU
·
Core competencies in programme stakeholder engagement, building
partnerships and resource mobilization
·
Evident experience and knowledge of Monitoring and Evaluation
will be an added advantage
·
Solid programme development/management experience
·
Proficient Computer literacy
Application Process and Deadline
Candidates meeting the criteria are invited to submit
applications including a detailed CV, contacts of three professional referees
and copies of Academic Certificates and testimonials to the address below not
later than 21st February 2013.
The Chief Executive Officer
NEPAD Kenya Secretariat
4th Floor Liaison House
State House Avenue
P.O. Box 46270-00100
Nairobi
NEPAD Kenya Secretariat
4th Floor Liaison House
State House Avenue
P.O. Box 46270-00100
Nairobi
Email: jobs@nepadkenya.org
Only shortlisted candidates will be contacted.
