Job title: Intern
Line Manager / Supervisor: Senior Procurement
Officer
Duration of internship: 6 months
Direct reports: None
Location: Nairobi Work summary
The job holder will provide support in the areas of procurement
of goods, services and grant management.
S/he is expected to perform their duties in a way which
encapsulates integrity and probity while ensuring that the quality of service
delivery is consistent, efficient and responsive.
S/he will come into regular contact with a wide range of
staff/suppliers and the ability to communicate clearly and succinctly is
therefore critical.
Roles and responsibilities
- Develop
a programme which has clear objectives on what s/he would like to achieve
at the end of the internship.
- Familiarisation
with all projects within the agreed portfolio.
- Assist
teams within the agreed portfolio including developing and maintaining
prioritised Procurement Plans.
- Ensure
that the procurement log is kept up to date.
- Participate
in and learn from, the process of setting up framework arrangements for
TMEA.
- Familiarisation
with procurement input at all stages of project cycle management.
- Draft
advertisements and when approved, coordinate placements in agreed media.
- Prepare
draft contracts/grants for signature, ensuring that supporting
documentation, waivers where necessary, etc are approved at the
appropriate level.
- Monitor
issuance of contracts and receipt of signed versions from consultants.
- Ensure
relevant supporting documentation relating to contracts is readily
available on the J Drive and can be retrieved easily (including by anyone
outside the procurement team).
- Ensure
signed (hard copy) contracts and amendments are properly filed.
- Assist
teams in monitoring performance by consultants/companies, reviewing
receipt of reports and assisting teams in quality control.
- Monitor
invoices to ensure they comply with the contracts, have appropriate TMEA
approval for payment and ensure payments are made within deadlines.
- Ensure
that any assets/capital items purchased are recorded on the appropriate
register.
- Use
TMEA’S monitoring, evaluation and learning systems and processes.
- Any
other duties delegated by the Senior Procurement Manager.
Reports to: Procurement Officer (2)
Academic and professional qualifications
- An
undergraduate degree in procurement or related field or evidence of
ongoing undergraduate studies in procurement or a procurement related
field. Work experience
- N/A
Additional skills
- A
person of integrity.
- A
self motivated individual who demonstrates clear drive to learn.
- A
good team player.
- A
fast learner who is results-focused.
- A
self motivated individual with the ability to work effectively.
- Good
oral and written communication skills with ability to communicate in a
clear and succinct manner.
- Proficiency
in MS Office applications.
Emails
should be sent to recruitment@trademarkea.com
