Organization: Adeso- African Development Solutions
Position Title:Human Resources Officer (HRO)
Reporting to: Human Resources Manager
Working with: Field & Nairobi staff
Duration: 1 year (renewable)
Organizational Context
Organizational Context
Adeso, formerly known as Horn Relief, is an expanding and
vibrant African based international development and humanitarian
organization.
At Adeso, we work with African communities who are yet to
realize their full potential; working inside these communities to create
environments in which Africans can thrive.
Our belief that economic, social and environmental security is
the bedrock of a healthy community drives the nature and intent of our
programming.
We work to prevent and overcome situations that adversely affect
community well-being by: reinvigorating the economy, developing skills for life
and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods
through environmental awareness, training, technology transfer and innovative
humanitarian projects in pursuit of a peaceful, self-reliant, and greener
future.
Currently, Adeso has programs in Somalia, Kenya and South
Sudan.
Our current donor portfolio includes the European Commission,
USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others.
Adeso is an exciting and dynamic organization experiencing
managed rapid growth. It offers sound employment conditions with opportunities
for personal growth and development.
Position Summary
The person must be able to project a professional Organizational
image through in-person and phone interaction and will be a full-time member of
the Adeso staff, working with the team in Nairobi, Kenya, and reports and works
closely with the Human Resources Manager.
Position Purpose
The purpose of this position is to provide administrative
support to Human Resource Department in all HR functions and ensure the timely
and accurate execution of the day-to-day administrative and Human Resources
support requirements of Adeso.
Specific Roles and Responsibilities
1) Recruitment
- Assist
in advertisement of open positions as appropriate by identifying relevant
advertising forums.
- Ensure
that all vacancy bulletins are circulated to field offices.
- Handle
the recruitment activities such as interview arrangement, including
preparation of appropriate documents and liaising with candidates as
instructed.
- Inform
job applicants of their acceptance or rejection for employment.
2) Orientation
- To
arrange and monitor induction for all staff and ensure that meetings are
arranged, objectives met and that feedback is obtained.
- Ensure
that the induction pack is maintained and kept up to date.
3) Employee Database Management
- Maintain
the staff database (currently to be on Excel) and the personnel files for
all staff in the Programmes; and collect and maintain basic details for
all staff.
- To
keep management informed of contracts end dates, probation dates,
Performance Review dates and constantly ensures that the contracts
database is up to date.
4) Training
- Maintain
master calendar of training and needs assessments.
- Keep
a record of all training calendars for the current year
- Ensure
that staff who have attended training sponsored by Adeso write a report on
the training in the format designed for HRD
5) Separation
- To
ensure that when a member of staff separates from the Organization exit
interviews are conducted, equipment or documents are retrieved, final
payments have been arranged with Finance and that the personal file is
closed.
6) Support to Field HR Assistants
- Support
and assist in coordinating HR communication between other offices and
Nairobi.
- Ensure
that standard Adeso forms etc. are made available to the field.
7) Benefits
- Monitor
dates relating to balances of Annual leave and sickness absence and advise
staff accordingly.
- To
ensure employee medical records are up to date and that arrangements are
made for any medical treatment that is required.
- To
ensure that staff have current National Hospital Insurance Funds cards.
- To
process insurance claims on behalf of staff and ensure that all relevant
policies are up to date.
8) Other
- Any
other duty as may be assigned.
Requirements
- Degree
in Social Sciences or equivalent
- Post
graduate training in Human Resources function
- Minimum
of 3 years HR/Admin experience from an NGO setting.
- Substantial
knowledge of Kenyan employment law / labour laws and immigration
procedures
- In-depth
understanding of HR ethics of professionalism and confidentiality
- Ability
to manage several tasks simultaneously, be flexible, and be willing to
assume a range of unanticipated assignments Multi-tasking with positive
attitude
- Excellent
IT skills, in particular Word, Excel, email
- Ability
to occasionally travel to Somalia and other Field Programmes
Competencies
- A
strong commitment to Diversity issues, Equal Opportunities and capacity
building
- Must
be tactful, diplomatic and possess the ability to communicate with
individuals at all levels of an organization
- Strong
communication skills and ability to work independently and as part of a
team
- Professional
and friendly communication style, with the ability to field calls from a
diverse group
- Excellent
attention to detail and organization
- Extra-ordinary
patience and willingness to learn
- Flexibility
and ability to handle pressure
Application Process
This is a challenging opportunity for a dedicated and highly
motivated professional.
If you would like to join this dynamic team and be part of
building resilience and economic growth in Africa, please submit your
application to jobs@adesoafrica.org, quoting the position in the email subject
matter, by 20th February 2013.
Each application should be addressed to the Human Resources Manager and include the following:
- An
updated CV; and
- An
application letter which should include remuneration requirements and
contact information for three work-related referees
Applications not including all of the above information will not
be reviewed.
Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer
Website: www.adesoafrica.org