The
East African Development Bank (EADB) is an international development finance
institution whose mandate is to promote sustainable economic development of its
Member States.
The
Member States of the EADB are Kenya, Uganda, Tanzania and Rwanda.
The Bank seeks to identify competent, professional, and experienced individuals
committed to the development of East Africa to take up the following positions:Job Title: Environmental and Social Management Specialist
Current Reporting: Director General
Location: Head Office, Kampala
Overall purpose
Provide environmental and social management technical advise and support to the bank’s stakeholders in particularly with regard to investment projects.
Carry
out research and investigations to identify, abate and advise on elimination of
environmental hazards.
Ensure
compliance to the Bank’s related policies, regulatory frameworks and global
trends.
Duties and Responsibilities
Duties and Responsibilities
- Develop,
review and implement environmental and social management policies and
guidelines for the Bank.
- Work
with stakeholders including regulators to enforce compliance and improve
Environment and Social standards of the institution.
- Prepare
and share position papers on the environmental and social management
strategy and standards of the Bank.
- Raise
awareness and provide training on environment and social issues and
related risk management standards and practices in the Bank.
- Advise
on the environmental issues related to investment projects, and advise on
the best ways to mainstream environmental aspects into project design
(including capacity building, awareness raising, public consultation and
disclosure).
- Contribute
to the project appraisal processes by reviewing, analysing and advising on
social and environmental impact/risks and appropriate mitigation measures
on investment projects. Advise on best practice, and contribute
accordingly to the supervision of the projects by providing specific
oversight on the implementation of the environmental and social mitigation
and monitoring arrangements.
- Review
applicable environmental permits and permit conditions associated with
projects.
- Understand
the global and regional strategic focus with regards to environmental and
social matters. Keep abreast of national and international
legislation, contribute to policy dialogue with stakeholders in the region
and advise the Bank accordingly.
- Represent
the Bank in technical meetings related to environmental and social
management.
- Prepare
environmental compliance reports with action plans for management
Qualifications and experience
- The
desired candidate should be holder of an advanced degree (post graduate
degree) in engineering, ecology/environmental sciences/natural resource
management or other relevant discipline,
- At
least 10 years relevant professional experience with no less than 5 years’
experience in environment and social management roles.
- Experience
in developing and managing Environment and Social programs in DFIs
or large corporates, or providing Environment & social risk management
advisory services to clients will an added advantage;
- Demonstrated
technical knowledge of best available practices related to Environment and
Social risk management standards and practices for financial sector;
- Proven
ability and experience in conceptualizing , designing and
implementing major projects and producing comprehensive
reports or studies;
- Demonstrated
professional leadership and ability to lead a team of professionals in the
execution of major project components;
- Ability
to engage with various stakeholders, effective influencing skills and
demonstrated diplomacy;
- Strong
leadership, organizational, and communications skills; ability to
communicate ideas clearly and confidently, articulate issues and recommend
solutions
- Strong
presentation skills
- Relevant
experience working in the EAC region is desirable
- Excellent
English (written and spoken), communication skills are essential.
Knowledge of Kiswahili will be an added advantage.
Job Title: Documentalist
- Archivist
Current Reporting: Administration Manager
Location: Head Office, Kampala
Overall purpose
Oversee the bank’s documentation management which includes the registry, library and archival services.
Current Reporting: Administration Manager
Location: Head Office, Kampala
Overall purpose
Oversee the bank’s documentation management which includes the registry, library and archival services.
Provide
technical services in the acquisition, classification, cataloguing, safe
storage and easy access of new and existing bank
documentation/materials.
Ensure
the maintenance of both manual and computerized document databases.
Duties and Responsibilities
Duties and Responsibilities
- Create
an operational document center and archive for the Bank.
- Develop
and ensure implementation of related information policies, guidelines and
systems.
- Research,
obtain, organize and disseminate information produced or gathered from
different stakeholders and ensure it is maintained in good condition, specifically
the archives.
- Develop,
maintain and manage convenient, accessible and retrievable computerized
registry, library and archival databases, incorporating current advances
in electronic information storage technology.
- Research
and record the origins and historical significance of archival materials.
- Take
lead in document acquisition and disposal. Negotiate contracts for
materials, services and equipment, as appropriate.
- Develop
tools and systems that ensure easy and efficient circulation of files, records
and other library documents while ensuring safe custody.
- Work
to increase knowledge/ awareness of materials in the document center and
Archives.
- Manage
the planning, administrative and cost-effective budgetary functions of the
unit.
- Identify
appropriate grant sources for archival and document development projects.
Manage the related grant workflow including budget oversight and report
preparation.
- Maintain
inventories, compile statistics and generate reports as required.
- Duplicate
unrestricted materials at public request in accordance with laid down
policies.
- Develop
and implement risk assessment mitigates and disaster recovery plans.
- Respond
to a variety of inquiries and information requests internally and
externally.
- Supervise
Administrative Assistants who assist in arranging, cataloguing,
maintaining and disseminating registry, library and archive records.
Qualifications and experience
- First
Degree in I T, Communications, Commerce, Library/ information
Science or equivalent qualification from a recognized tertiary institution
- At
least six (6) years working experience in Library, Information, Document
or archive management in an institution of high repute.
- Thorough
knowledge of and practical experience in a range of communication
approaches, tools and methodologies; Data collection and organization.
- Excellent
communication skills (spoken, written, public speaking and presentation)
- High
level of planning and organization skills with the ability to work
independently
- High
technology Awareness and Adaptability. Full proficient computer skills and
use of relevant software and applications.
- Thoroughness
and attention to detail
Job Title: Principal
Accounting Officer
Reports To: Finance Manager- Accounting
Location: Head Office, Kampala
Overall purpose
The Principal Accounting Officer will be accountable for accurate and timely processing of financial accounting transactions with established financial controls to mitigate the Bank’s financial risks.
Reports To: Finance Manager- Accounting
Location: Head Office, Kampala
Overall purpose
The Principal Accounting Officer will be accountable for accurate and timely processing of financial accounting transactions with established financial controls to mitigate the Bank’s financial risks.
Duties
and Responsibilities
- Set
up, maintain, control and update accounting systems and procedures to
ensure effective delivery of financial services to internal and external
customers.
- Implement
financial controls to mitigate financial risks including; authorisation of
controls, separation of duties, preparation and review of debtor, bank and
supplier reconciliations on a daily, weekly and monthly basis. Monitor and
where necessary initiate corrective action to strengthen the Bank’s
internal controls to prevent financial losses.
- Maintain
the Chart of Accounts and ensure that the GL is maintained in an optimal
manner and that all payments are posted to the General Ledger and
reconciled to payment projections on a daily basis. Ensure that end-of-day
closing procedures are carried out and that a daily financial position can
be established.
- Ensure
that client loan accounts are set up promptly and accurately, following
loan approval and maintained in an up to date state; including, loan
details, authorized signatories, list of goods and services, declaration
dates of loan effectiveness, et cetera. Oversee loan transactions,
including cancellations, disbursements and repayments to ensure that they
are accurately and timeously undertaken and recorded.
- Put
systems in place to facilitate the timely provision of accurate information
to customers and quick resolution of client queries regarding their
accounts. Oversee the preparation and dissemination of accurate financial
reports for clients pertaining to their accounts. Provide information to
the Operations team regarding payments, billing status, outstanding loans,
e.t.c. to facilitate their activities including client support.
- Ensure
the timely collection of revenue from core and none core bank products.
Implement approved revenue collection strategies to reduce EADB’s risk
exposure and minimising losses and design procedures and guidelines for
billing and collection as required. Ensure that borrowers and tenants are
fully appraised of payment, billing and repayment regulations.
- Ensure
the accurate recording of all bank revenue and the reconciliation of bank
accounts. Take charge of the billing process to ensure accurate and timely
billing of clients and tenants. Ascertain that all billing is in
accordance with contracts in place. Advise management to included
appropriate clauses in contracts to enable EADB to collect its monies from
clients or tenants before it reduces value.
- Implement
debt collection guidelines including the establishment of debt limits to
enable effective debt collection. Prepare ageing/ debt analysis reports
and advise management on the bank’s debt portfolio to facilitate decision
making. Deal with queries that may arise internally regarding debtors. In
conjunction with operations, legal and work out teams. Escalate for
collection all bad debt as per approved procedures.
- Facilitate
SWIFT payments; handle the opening and closing of bank accounts; and
handling correspondent bank relationships to ensure that the Bank
timeously meets its obligations. Ascertain that expenses incurred in
relation to swift payments are are in accordance with Bank polices and
approved budgets.
- Process
due payments to staff, consultants, suppliers and vendors from the Bank’s
or donor funds in a timely manner and in line with Bank policy. Establish
authorisation levels depending on the nature of expenditure in view of
approved policies; recommend standard operating procedures for payments;
and ensure strict adherence to the same once approved.
- Process
requests for transfer of funds to country offices and monitor monthly
financial reports, including expenses to ensure that they are within
budget. Receive, reconcile and record accountability reports.
- Ensure
that complete and accurate accounts of the Bank’s operations, treasury,
equity investments, subscriptions, assets, liabilities, revenues and
expenditure are maintained.
- Ensure
separate and detailed accounts of all special and trust funds including
donor funds are maintained, and prepare separate financial statements for
each entity.
- Maintain
an updated Fixed Assets register in line with the bank’s policy and ensure
that all Bank assets are comprehensively insured as per approved policies.
- Ensure
that all tax obligations (if any) in all jurisdictions are filed in
accordance with the prevailing legislation to ensure that the Bank meets
its statutory obligations.
- Participate
in the preparation of the annual budget and quarterly forecasts by
providing specified inputs in a timely manner.
- Provide
adequate information to the internal and external auditors to facilitate
their work.
Qualifications and Experience
- Bachelor
of Commerce, Finance or Accounting degree from a leading University;
- Relevant
postgraduate degree;
- Professional
accounting qualification such as CPA or ACCA;
- Minimum
of seven (7) years management experience in a busy organization in
position of Financial Controller, Chief Financial Officer or other
relevant senior role;
- Must
possess advanced technical knowledge, practical hands-on experience,
highly developed technical skills to pre-empt, and to solve and manage
complex issues effectively;
- Must
possess a proven track record of having developed innovative processes and
the ability to work in a highly dynamic environment;
- Experience
of financial reporting will be definite advantages;
- Diligence
and an ability to work with minimum supervision in multinational and
multicultural environment;
Job Title: Procurement
Officer
Reports To: Finance Manager
Location: Head Office, Kampala
Overall Purpose
The Procurement Officer is responsible for effectively managing the purchasing and supplies management functions through the application of professional procurement and inventory management practices to maximise value from externally sourced products and services.
Reports To: Finance Manager
Location: Head Office, Kampala
Overall Purpose
The Procurement Officer is responsible for effectively managing the purchasing and supplies management functions through the application of professional procurement and inventory management practices to maximise value from externally sourced products and services.
The
position is responsible for developing focused strategies for procurement of
products and services, supported with favourable service agreements and to
offer advice and direction to staff and management, as required, with regard to
procurement in support of the business objectives.
In
addition, the job must coordinate cost effective disposal of assets in
accordance with Bank policies and regulations.
Duties and Responsibilities
Duties and Responsibilities
- Plan
and carryout procurement activities in line with and in support of
business objectives.
- Work
closely with other departments to create and deliver procurement
strategies, policies and procedures which support the aspirations of all
business units. Apply strategies which ensure continued supply of high
quality and cost competitive products and services to the Bank.
- Develop
prequalification lists according to Bank regulations and guidelines.
- In
liaison with your unit head develop tools and apply professional
procurement techniques to the purchase of goods and services
- Negotiate
and apply appropriate supply agreements for goods and services. When in
place ensure these are appropriately managed and updated.
- Provide
secretarial services to the Tender committee and manage professionally the
tender processes to ensure objective selection of suppliers
- Analyse,
interpret and where required present the results of market analysis,
tender results and recommendations to through written reports and actual
presentations to facilitate decision making.
- For
local purchases, process Local Purchase orders as required; follow up
deliveries; record goods received; coordinate inspection of goods received
by user departments; process Goods Received notes; pay taxes
appropriately; and initiate payment for goods delivered.
- For
imports, clear goods on arrival through Customs at various ports of entry;
comply with all tax regulations; initiate payment for goods delivered and
payment of taxes; keep in constant touch with ports of entry for any goods
arrival so as to avoid high demurrages; and monitor changes in tax/import
regulations that affect procurement activities.
- Carryout
research to keep abreast with developments in the market. Brief colleagues
on market developments which may impact supply of goods and services.
- Manage
suppliers/ contractors to ensure that the bank gets value for money from
services and good delivered.
- Prepare
relevant reports as requested by line manager and Tender Committees
- Take
responsibility for the storage, annual stock counts and safety of
inventory
- Ensure
that goods and services are delivered to the right users within a
reasonable time frame.
- Review,
analyse and advise on country office purchase reports and usage of goods,
and report accordingly.
- Participate
in the development, review and implementation of asset disposal policies
and procedures.
Qualifications & Experience
- A
good University degree in Procurement, Commerce, Business Administration
or Accounts.
- A
recognised professional qualification in procurement
- Membership
of a professional procurement body
- Minimum
of 5 years procurement experience acquired in large commercial and
reputable organisation.
- Proven
experience in local and international procurement including ability to
successfully carryout complex procurements.
- Ability
to work with suppliers and build long term competitive supply
relationships.
- Ability
to analyse data and give presentations to all levels of management
- Ability
to influence, communicate effectively and work with minimum supervision.
Job Title: Legal
Secretary
Reports To: Principal Legal Officer
Location: Head Office, Kampala
Overall Purpose
The employee shall provide shared administrative support and secretarial services to the bank. In particular, the position shall provide clerical, administrative and secretarial services to the legal function.
Duties and Responsibilities
Reports To: Principal Legal Officer
Location: Head Office, Kampala
Overall Purpose
The employee shall provide shared administrative support and secretarial services to the bank. In particular, the position shall provide clerical, administrative and secretarial services to the legal function.
Duties and Responsibilities
- Provide
administrative support e.g. filling, and secretarial services to the legal
team in particular and other departments, as assigned.
- Preparing
for Board Meetings by drafting the agenda, following up on progress of
open action items and board material, and producing the Board packs.
- Manage
relationships with Board Members, including arranging board member travel
arrangements, expense reimbursements, and board meeting logistics.
- Provide
secretarial services to various committee meetings.
- Type
reports and internal/external correspondences.
- Maintain
up to date filing records, for ease of information storage and retrieval;
- Perform
research and analysis on various operational activities, as assigned.
Qualifications and Experience
- A
First degree in secretarial studies from a recognised University.
- Diploma
in legal practice an added advantage
- At
least 2 years working experience in legal practice
- Considerable
knowledge of research and analysis methods.
- Good
oral and written communication skills.
- Ability
to quickly assimilate oral and written data, to analyse facts and draw
logical conclusions.
- Ability
to maintain a law library, records and prepare reports and correspondence
related to the work.
- Working
knowledge and experience in the use of MS. Word, Power point, Excel and
Internet.
- Ability
to use judgment, tact, and discretion.
- Results
orientation and high level of personal integrity.
How to apply
If your career aspirations match these challenging and exciting roles, please email your application quoting the relevant job title by 18 February 2013 to The Human Resource Manager on the following email address: recruitment@eadb.org .
If your career aspirations match these challenging and exciting roles, please email your application quoting the relevant job title by 18 February 2013 to The Human Resource Manager on the following email address: recruitment@eadb.org .
Please
attach your comprehensive Curriculum Vitae including an e-mail address, daytime
telephone contact, qualifications, experience, present position, names and
addresses of three referees.
All
applications should be sent online by email.
Applicants
for all positions must be nationals of the EADB Member States.
Only
short listed applicants will be contacted.
Applicants
that do not receive a response by 18th March 2013 should consider themselves
unsuccessful.