Job Title: Logistics and Security
Manager
Department: Administration
Reports To: Country Director (CD)
Closing date for applications: 8th February, 2013
Contract Length: 3 Years
Position Location: Marsabit, with frequent travel
Summary
This position is a senior role in the organization, reporting to the Country Director.
The Logistics Manager will not only oversee his/her main
functions and the Logistics staff in Marsabit, but will also be responsible for
the position’s functions in other FH’s offices across the country.
The Logistics Manager will be responsible to set up and maintain
an efficient/effective logistics system for the organization that covers five
key result areas described below.
Key Result #1 – Security and Communication
This position will ensure that FH staff are working in a safe environment.
This will include attending district level coordination meetings
(DSGs) and national level meetings as well (OCHA) in Nairobi, as well as
developing good relationships with police and other security personnel in our
areas of operation.
This includes overseeing the guards and their performance who work in each of our field offices.
Aspects of this role include ensuring that each office has
appropriate perimeter safeguards, that guards have job descriptions that define
their work, and that security reporting is done frequently.
The Logistics Manager is responsible to oversee the radio system, FH Satelite phones ensuring that they are functioning well.
Key Result #2 – Fleet Management
The Logistics Manager will oversee all FH Kenya staff transportation, including ground and air transportation.
The Logistics Manager will be responsible for ensuring the safe
and affordable transportation of staff with vehicles that do not belong to FH,
managing contracts and external relationships where appropriate.
For FH vehicles, the Logistics Manager will ensure that they are appropriately serviced on time and that the fleet is renewed periodically to ensure a young, safe fleet of vehicles.
The Logistics Manager will be responsible to train, set standards for, and oversee all the drivers in the country program, even those not located in Marsabit.
Key Result #3 – Procurement and Distribution
The position is responsible to ensure that appropriate systems are in place to ensure timely procurement and distribution of program and support materials.
This includes ensuring that any systems have safeguards, checks
and balances that guard against fraud or corruption.
Key Result #4 – Asset Management
Responsible, in coordination with the finance team, for ensuring that FH Kenya has an appropriate asset tracking system in place.
The system should include quarterly inventory tracking reports
and should have an excellent asset movement tracking system.
Key Result #5 - Compliance monitoring
Responsible for ensuring Logistics polices & procedures are in compliance with applicable FH Kenya, funding source & government policies, procedures and requirements.
Qualifications
- Educational
level: Bachelor’s Degree in Business management, Supply Chain, Logistics
Systems or related field
- Five
to ten year’s experience in a similar sized organization
- Proven
experience managing logistics systems in infrastructure limited
environments
- Direct
experience in creating logistics (flow) systems
- Solid
understanding of vehicle mechanics, specifically Land Cruisers and Land
Rovers
- Experience
in conflict areas such as South Sudan or DRC helpful
- Demonstrable
experience with HF radio and security protocols
Other Competencies/Attributes:
- Ability
to take initiative, a team leader able to work with minimum supervision
- Strong
computer skills and Reporting experience very helpful
- Ability
to maintain performance expectations in diverse cultural contexts,
psychologically stressful environments and physical hardship conditions
with limited resources.
- Willingness
to travel out of major city limits to each members sites.
- Able
to manage human resources for optimum effectiveness and efficiency.
- Fluency
in spoken and written Swahili and English
Interested and qualified candidates should send their applications
indicating the expected salary, updated CV with three referees, day telephone
contacts to: Human Resources Manager, FH Kenya, P.O BOX 14978 – 00800 Nairobi
or email address hr_fhkenya@fh.org latest by 8th February, 2013.
NB: Only shortlisted candidates will be contacted
