Job Title:Administrative Assistant
Reference: AA_2013
Recruiter: Altima Africa Ltd
Recruiter: Altima Africa Ltd
Location: Nairobi
Available: ASAP
Category: Experienced
Offer: Neg.
Profile Introduction
Profile Introduction
Our Client, a leading Insurance company in the region, seeks to
recruit an Administrative Assistant to provide administrative support to the
Head of Retail and ensure the department has adequate and functional support
resources at all times for smooth running of administrative and operational
matters of the department.
Minimum Requirements
Minimum Requirements
- Graduate
in a Business or related field
- At
least 2 Years’ experience in office admin work
- Advanced
computer skills
Job Specification:
- Receive
and respond to all the incoming calls for the department and maintain
detailed records of all the issues, especially those not addressed
satisfactorily.
- Attend
to all incoming clients and refer them on who should assist.
- Prepare
general correspondence i.e. Memos requesting for cheques and follow –up
with finance for settlement
- Collect
all incoming mail from the mailroom and distribute for further action
- Organize
departmental meeting and ensure minutes of the meeting are sent to the
departmental members on time
- Maintain
the Head of Department’s diary and book appointments as well as travel
arrangements for the HOD
- Manage
departmental stationery re-order levels and request for departmental
equipment’s when need arises including branches (Brochures)
- Maintain
Departmental cleanliness and tidiness
- Assist
in compiling monthly /quarterly reports
- Assist
in compiling and maintaining departmental leave days
- Ensure
all machinery are operational i.e. printers, extension
- Maintain
departmental files so that information is easily accessed.
- Perform
other duties as instructed by Management
Competencies:
- Customer
Focused
- Speed
and Accuracy
- Honesty
- Reliable
and Dependable
- Excellent
communication and Good interpersonal skills
How to apply
If you are qualified and up to the challenge visitwww.altimaafrica.com/careers.php and
apply online by 5pm, 28th January 2012.
Please note that only qualified candidates will be contacted.