For over 45 years and in 146 countries, ACDI / VOCA has
empowered people in developing and transitional nations to succeed in the
global economy.
ACDI / VOCA currently has approximately 97 projects in 38
countries and revenues of over $140 million.
Office and Logistics Manager
Office and Logistics Manager
Nairobi, Kenya
We are currently seeking an Office and Logistics Manager for the
Resilience and Economic Growth in the Arid Lands-Accelerated Growth (REGAL-AG)
project, funded by USAID.
This project will identify, integrate and sustain humanitarian
investments that prove to be effective in sustainably increasing resilience and
reducing the need for recurrent humanitarian assistance, and to build on these
investments to accelerate sustainable economic growth.
The goal of REGAL-AG is to foster an inclusive livestock value
chain that increases pastoralists’ resilience and stimulates economic growth in
several Kenyan counties and beyond.
Responsibilities:
Responsibilities:
- Support
the COP in the daily management of office operations including but not
limited to, human resources, procurement, grants management, office
administration, and monitoring the timely submission of reports.
- Ensure
that administrative, operations and procurement functions are in
compliance with ACDI/VOCA’s Employee Personnel Manual (EPM), Procurement
Manual, USAID rules and regulations, and applicable Kenyan law; prepare
required documentation of such
- Ensure
effective coordination between administrative, operations support
and program staff
- Ensure
efficient organization and execution of events, conferences, workshops,
large general meetings, including preparation and dissemination of
background documents, arrangements for lodging, catering, minute-taking,
equipment use, etc.
- Contribute
to program reporting, monitoring, and support the COP in the coordination
of the REGAL-AG program and finance team
- Maintain
organized and accurate records including the submission of payment requests
for general invoices, publication payments, and expense reports
- Supervise
the receptionist and drivers
- Act
as liaison for outside vendors, including IT troubleshooting and office
equipment setup
- Assist
with setup for new staff members to ensure smooth orientation
- Address
general mail deliveries for the Kenya office, including invoices, requests
for information, etc.
- Monitor
office equipment and maintain supply levels, submit supply order requests
as needed
- Ensure
kitchen area is cleanly maintained and stocked
- Ensure
efficient management and maintenance of office assets, facilities, IT,
security, etc.
- Maintain
and reconcile timesheets
Qualifications:
- Minimum
of bachelor’s degree in management or related field is required
- Minimum
of 5 years of experience in managing office operations and
demonstrated understanding of and experience with USAID
policy and procedures
- Strong
oral and written communication skills in English is required
- Good
problem solver, self-starter, creative and innovative, good communication,
leadership and reporting skills required
- Experience
working in Kenya agricultural development programs is highly preferred
- IT
compliant or training in IT is highly recommended.
To be considered for this recruitment, please e-mail your resume
toREGALAG@joinav.org.
Please include the position title in the subject
line.
No phone calls please.
Only finalists contacted.
Women and minorities encouraged to apply. EOE.
Please apply by close of business, January 11, 2012.