The KEC- Catholic Secretariat is the National Administrative,
facilitative and Coordinative arm through which the KEC implements and
co-ordinates various Pastoral programs at the National level and undertakes all
those responsibilities which express the mission of the Catholic Church in
Kenya.
The Organization is seeking an outstanding, dynamic and results oriented
individuals to fill the following position:
Accountant
Purpose of the Post
Accountant
Duties and Responsibilities
- To
plan, organize and implement accounting operations and objectives;
coordinates and integrates all activities toward achievement of
established goals and objectives
- To
ensure all functions and programs under charge are performed within
established budgetary parameters, to include performing cost control
activities, monitoring revenues and expenditures, and ensuring sound
fiscal control;
- To
prepare fiscal documentation regarding accounting activities, e.g.,
weekly, monthly and annual reports
- Maintain
and reconcile balance sheet accounts for all funds
- To
plan, manage, coordinate, and implement the year end closing processes and
procedures for the assigned accounting records; conducts year-end closing
process; provides information to financial auditors; conducts standard
internal audits of various accounting records;
- To
ensure adherence to generally accepted accounting standards and
principles; ensures maintenance of proper audit trails and verification
and reconciliation actions for all processed work
- To
evaluate receipts, expenditure forms, purchase orders, distributions, and
disbursement orders for the purpose of ensuring compliance with policies
- To
perform verification and reconciliation tasks for invoices/ receipts/
balances according to department checks and balances procedures
- Ensure
proper set up and running of accounting systems
- Compilation
and combination of financial reports
- Preparation
of the audit file
- Plans
and directs the activities of accounts assistants engaged in the
maintenance of a variety of accounting records and controls applicable to
all financial transactions of the KEC-Catholic Secretariat.
Qualifications
- Has
a Bachelor of Commerce Degree Accounting option or its equivalent.
- Has
a minimum of CPA K professional qualification;
- Excellent
MS Excel and Ms Word
Performance Indicators
- Extent
of carrying out duties and responsibility in #4 above.
Personal Traits
- Is
a committed Catholic, with good recommendation from own Parish Priest
- Is
a person of attested integrity, with high degree of stewardship of
resources
- Is
innovative and assertive
- Is
able to work under little supervision
- Is
able to serve people of all types of temperament.
Internal Auditor
Purpose of the Post
To evaluates all KEC internal controls, processes, policies and mechanisms to ensure that they are adequate, effective and in compliance with regulatory principles, industry standards and corporate guidelines.
The holder of this position is expected to effectively manage
the Kenya Episcopal Conference’s Internal Audit, Risk and Compliance function
to all areas of Kenya Episcopal Conference’s operations, in a manner that will
accomplish the Kenya Episcopal Conference’s objectives
Reporting Line
Reporting to the Secretary General.
Duties
- Determine
the adequacy and effectiveness of the systems of internal accounting and
operating controls, governance and risk management processes within the
Kenya Episcopal Conference.
- Review
the reliability and integrity of financial information and the means used
to identify, measure, classify and report such information
- Review
the means of safeguarding assets and, as appropriate, verify the existence
of such assets
- Assist
in the implementation of recommendations from external audit and Keeps the
Finance Commission Committee and Secretary General informed of the results
of the audit and risk associated with Kenya Episcopal Conference
activities and services.
- Evaluate
any plans or actions taken to correct reported conditions for satisfactory
disposition of audit findings
- Establish
quarterly audit plan and audit programs.
- Follow-up
on audit findings for the organization and Institutions for implementation
of recommendations and make sure that adequate corrective action is taken
and that it is effective.
- Takes
responsibility for coordinating external audit processes to completion.
- Advises
Senior Management on new developments that affect control and provides
solution in a proactive manner
- Perform
other duties as assigned, including, but not limited to, Participate in
the systems to determine whether a. Adequate controls are incorporated in
the systems; b. Thorough system testing is performed at appropriate
stages; c. System documentation is complete and accurate
Qualifications
- A
Bachelor of Commerce degree in Accounting/Finance or a business related
degree; An MBA degree would be of advantage.
- CPA
Finalist, ACCA or equivalent. CIA, CISA qualification and/or membership to
a professional body will be an added advantage.
- Excellent
interpersonal, oral and written communication skills.
- Must
demonstrate high level of initiative, honesty, dynamic strategic thinking
and Collaborative approach to governance.
- At
least three years’ experience in auditing in a busy organization.
- A
person of attested integrity.
- Computer
literacy in Pastel Software, Word, Excel, Power Point.
Performance Indicators
- Extent
of carrying out duties and responsibility in #3 above.
Personal Traits
- Must
be a committed Catholic, with good recommendation from own parish priest
Property Administrator
Purpose of the Post
To The position exists to oversee KEC property management. It will provide strategic property management and property development for KEC enhance their management as well creating and maintaining accurate financial records of all KEC properties.
Reporting Line
Reporting to the Finance Administrator.
Duties
- Preparing
and maintaining the books and records of properties ;
- Accounting
for investments in real property and record of investment acquisitions of
real property;
- Assist
in reviewing annual property reconciliation ;
- Accounting
for property taxes and filing of tax returns;
- Preparation
for annual audit of property accounts and follow-up of management reports;
- Preparation
of monthly statements to tenants and follow-up on collections updates ;
- Produce
monthly tenant rent billing, account statements, monthly management
accounts and monthly properties status reports;
- Reconcile
cash, prepaid rent, security deposits, and amortization/depreciation
schedules ;
- General
management of properties, including general maintenance;
- Work
closely with property managers on budget preparation and expense tracking;
- Work
closely with property managers to complete financial reports in a time
frame specified by the management agreement;
- Prepare
budget for property management
Qualifications
- B.S.C
in land Economics.
- At
least four years’ experience in property administration, coupled with at
least three years accounting experience.
- C.P.A
Finalist or equivalent.
- Strong
written and verbal communication skills. Ability to communicate and
interact at all levels of the organization.
- Proven
problem solver with the ability to work in a diverse team environment.
- Flexible,
professional with the ability to manage multiple responsibilities with
changing priorities.
- Excellent
MS Excel and MS Word skills
Perfomance Indicators
- Extent
of carrying out duties and responsibility in #3 above.
Personal Traits
- Must
have a very clear idea of the Catholic Social Teachings.
Water and Sanitation Engineer
Overall Job Purpose
The Water and Sanitation Engineer is responsible for the implementation and management of Caritas Kenya public health programme, designing the response, coordinating policy, ensuring best practice and a commitment to Caritas Internationalis’ principles and values.
The Water and Sanitation Engineer is responsible for the implementation and management of Caritas Kenya public health programme, designing the response, coordinating policy, ensuring best practice and a commitment to Caritas Internationalis’ principles and values.
Reporting to: Caritas Kenya Director
Specific objectives:
- To
carry out the selection, design and construction of water systems, using
ground water or surface water, including abstraction, storage, treatment
and distribution for new systems or rehabilitation of existing systems.
- To
select, design and implement the most appropriate form of sanitation
system, in consultation with the beneficiaries, which includes excreta
disposal, refuse disposal, vector control and drainage.
- The
work will include management and administrative duties and co-ordination
with other members of the project and with staff of other organisations
- To
report regularly, verbally and in writing to the Programme
Coordinator/Director of Caritas
- To
represent Caritas to other NGO’s, agencies and Government authorities
where requested.
- To
order equipment as required. Occasionally to organise local purchasing and
to keep accounts.
- To
train and brief Caritas staff and partners on public health engineering
issues as needed
- To
brief press, media, other agency staff as agreed with the
Director/Programme Coordinator and CI Secretariat.
- To
ensure that all programmes take gender issues fully into account. This
includes the introduction of mechanisms to enable women to participate in
decision making around public health engineering issues.
Profile
- A
suitable qualification in any discipline relating to Public Health
Engineering.
- Practical
experience in developing countries in appropriate water supplies,
sanitation and hygiene promotion. It is desirable that some of this should
have been in emergency relief programmes. The post holder should have a
good understanding of the public health needs of poor rural and urban
communities and of appropriate ways of tackling them. The post holder must
be aware of and sensitive to the particular needs of women in this
context.
- Concise
report writing skills
- Diplomacy,
tact and administrative skills in order to work with people at managerial
and, on occasions, senior government levels.
- Well-developed
interpersonal and team skills and proven ability to be flexible in
demanding situations.
- Good
written and spoken English is essential.
- Sympathy
with the aims and objectives of Caritas
- Valid
driving licence
- Commitment
to the Red Cross/NGO Code of Conduct; Sphere Minimum Standards, People in
Aid Code and other humanitarian codes and principles
Food Security Officer
Overall Job Purpose
The Food Security Officer is responsible for the implementation and management of all Caritas Kenya food security programmes, coordinating policy and ensuring best practice and a commitment of Caritas Internationalis’ principles and values.
Reporting to: Caritas Kenya Director
Specific objectives:
- Assess
the impact of particular threats or shocks on food security of urban and
rural communities this should include:
- Food
Availability
- Access
to food
- Identify
appropriate interventions in terms of food aid and other food security
interventions.
- Where
necessary include the implementation of programmes and setting up
monitoring systems for the programmes.
- Identify
other agencies already responding in the field of food aid and food
security, and whether there are any gaps either in terms of coverage or
types of interventions needed.
- Assess
the capacity of Caritas/partners to intervene if there are any gaps.
- Produce
or contribute to reports as needed
- To
represent Caritas in sectoral meetings on food security
Profile
- A
BSc/MSc or equivalent in Nutrition, agriculture or agricultural economics,
agronomy or related degree.
- Emergency
Experience essential, development background preferable /ideally with an
NGO.
- Nutrition
Survey/Feeding centre/CTC experience.
- Proven
application of relevant competencies at field level (preferably in an
Emergency context).
- Understanding
of development/relief issues.
- Cultural
and gender sensitivity.
- Assessment,
analytical and planning skills.
- Good
oral and written reporting skills.
- Diplomacy,
tact and negotiating skills.
- Training/counterpart
development skills.
- Personnel
management skills.
- Flexible/motivated
team player
- Valid
driving licence,
- Commitment
to the Red Cross/NGO Code of Conduct; Sphere Minimum Standards, People in
Aid Code and other humanitarian codes and principles
Please send your applications by email Addressed to The
Secretary General at hr@catholicchurch.or.ke
Applications must be received at close of business on 10th Jan, 2013
Applications must be received at close of business on 10th Jan, 2013
