Consultancy Announcement
The Kenya Human Rights Commission (KHRC) is a national
Non-Governmental Organization with the Mission of promoting, protecting and
enhancing the enjoyment of all human rights by all individuals and
groups.
Our approach therefore seeks to promote the culture of
self-reliance amongst communities in order to enhance their independence and by
extension their human dignity.
KHRC seeks to recruit a consultant to perform an evaluation of management
and internal controls, policies and procedures in place to ensure that the
assets of the organization are safeguarded and ensure efficiency of information
generated to allow management and board to execute their mandate.
A. Audit Scope
The scope encompasses the examination and evaluation of the
adequacy and effectiveness of the organization’s governance, risk management
process, system of internal control, and the quality of performance in carrying
out assigned responsibilities to achieve KHRC’s stated goals and objectives.
B. Audit Services Required
The scope of audit services shall cover the overall scope of
KHRC’s finance and administration. To this effect, the scope of the audit shall
cover the following areas:
I. Finance and project costing
The audit work shall cover the adequacy of the accounting and
financial operations and reporting systems.
These include:
budget control, cash management, certification and approving
authority, receipt of funds, and disbursement of funds, recording of all
financial transactions in expenditure reports, records maintenance and control,
among others.
Review the current project costing structure, make
recommendations and implement an effective project costing structure.
Make recommendations of the chart of accounts to be adopted during
the implementation of the new financial system.
II. Procurement
II. Procurement
- The
audit work shall cover the competitiveness, transparency and effectiveness
of the procurement activities of the project in order to ensure that the
equipment and services purchased meet the requirement of KHRC and include
the following:
- As
applicable, delegations of authorities, procurement thresholds, call for
bids and proposals, evaluation of bids and proposals and
approval/signature of contracts and purchase orders;
- Receiving
and inspection procedures to determine the conformity of equipment with
the agreed specifications and, when applicable, the use of independent
experts to inspect the delivery of highly technical and expensive
equipment
- Evaluation
of the procedures established to mitigate the risk of purchasing equipment
that do not meet specifications or is later proven to be defective;
- Management
and control over the variation orders.
- Budgetary
and expenditure control (including procurement process and procedures)
III. Asset Management
The audit work shall cover equipment (typically vehicles and
office equipment) purchased for KHRC. This section will also include
procurement processes and procedures. It will also entail procedures for
receipt, storage, and disposal.
IV. Cash and Bank Management(Treasury)
The audit work shall cover all cash funds held by the KHRC and
review procedures for safeguarding of cash. The auditor will also be tasked
with providing suggestions about how to invest and build financial liquidity.
V. General Administration
The audit work shall cover travel activities, vehicle
management, office premises and lease management, office communications, and
records maintenance.
VI. Information Systems
This is being done by an independent auditor.
VII. Human resources
The audit work shall cover the competitiveness, transparency and
effectiveness of the recruitment and hiring of personnel and include
performance appraisal, attendance control, calculation of salaries and
entitlements, payroll preparation and payment, and management of personnel
records.
VIII. Review of Finance , procurement and Human Resources
policies
The consultant will undertake a review of the Finance and
procurement policies and further propose amendments to the Human resource
policies.
C. Audit Planning
The auditor shall regularly submit to the Director, Finance
& Administration an up-to-date summary of the audit work schedule.
The audit work schedule is developed based on a prioritization
of the audit universe using a risk-based methodology. Any significant deviation
from the formally approved work schedule shall be communicated to the Director
periodic activity reports.
D. Reporting
A written report will be prepared and issued following the
conclusion of each audit or review and will be distributed as appropriate. A
copy of each report will be forwarded to the Executive Director and the
Director, Finance and Administration.
The audit report will contain the auditee's response and
corrective action (to be) taken in regard to the specific findings and
recommendations, including a timetable for anticipated completion and a
justification for any recommendations not addressed.
E. Knowledge & Skills requirements
The consultant/ consulting firm should have at least 8 years of
professional experience as professional Auditors or accountants in
non-governmental audit practice.
They should also have relevant professional qualification and
have assumed senior and managerial responsibilities.
They should also be a member of a professional body, for e.g.
ICPAK and should have the appropriate authority from the regulatory body to
certify accounts in which the audit firm is.
F. Expected Outputs
The finance, HR and administrative report on the review process
with recommendations
Revised finance and procurement manuals with some input into HR A new chart of accounts based on the new financial system being implemented New project costing structure
Revised finance and procurement manuals with some input into HR A new chart of accounts based on the new financial system being implemented New project costing structure
G. Deliverables and Timelines
Work will begin January 2013. The end of the contract will be
determined as work is on-going.
H. Application Procedures
If you meet the criteria above submit an application to
admin@khrc.or.ke by 14th December 2012 that includes: Your company profile
Resumes of the key personnel to handle this assignment. 3 Professional referees
of whom you have done a similar assignment for.
Costing based on the work described above
