Rescue Team Kenya (www.rescueteamkenya.org) is a voluntary
organization formed in 2007 with the aim of helping the needy kids, teenage
girls and the poor aged.
The team was formed on a singular aim and objectives of pooling resources and working together to empower the needy.
By and large, the project's objectives is undertaken and dispensed by the programme needs and accountable, effective, disciplined, morale inclined, committed, pro-active and well defined leadership with sufficient ability, capacity and capability to rapidly respond to the mounting challenges expected and to be experienced while securing the future of the majority needy in Kenya.
Administration Officer
Job Specification-
Maintain Office Services
- Design
and implement office administrative procedures and policies
- Manage
correspondence both internally and externally
- Manage
Office Licensing
- Update
organizational memberships & subscriptions
- Maintain
office equipment and undertake repairs as may be required
- Responsible
for procurement and disposals
- Coordinate
and manage office telephone, registry services, transport services and
security services.
- Manage
Property insurance & claims
- Maintain
office Asset register
- Office
space and equipment allocation to staff
Supervise Office Staff
- Assign,
monitor and Supervise office and administrative assistants
- Evaluate
staff performance
Office Stationery Management
- Maintain
and replenish inventory
- Check
stock to determine inventory levels
- Anticipate
needed supplies
- Verify
receipt of supply
- Preparing
periodic reports.
Document & Records Management
- Mail
Management- manage incoming and outgoing mails in a centralized way
Registry Management
- Design
filing systems and maintain an up to date registry
- Ensure
protection and security of files and records
- Continuous
review and implementation of document management policies
- Indexing
and archiving all hard copies as per set procedures
- Identifying
and recommending need for additional storage spaces
- Performing
records appraisal as per policy including, retention, destruction etc.
- Managing
documents retrieval
- Tracking
of retrieved documents
- Managing
retrieval register
Requirements:
Minimum Requirements
Minimum Requirements
- Any
Business Diploma or Advanced Certificate
- At
least two years relevant work experience
Competencies
- Exemplary
communication skills
- High
level integrity
- Exemplary
interpersonal skills
- Teamwork
