Massive Government Jobs in Kenya - NDMA


The National Drought Management Authority (NDMA) is a State Corporation, created by Legal Notice No. 171 of 24th November 2011, under the Ministry of State for Development of Northern Kenya and other Arid Lands, with the mandate of providing leadership and coordination on all matters relating to drought management.

The following positions are being re-advertised

Those who responded to an earlier advertisement in September 2012 should not re-apply.

Drought Information Manager

(Job reference NDMA 7)

Reporting to the Director, Technical Services, and the Drought Information Manager will lead and coordinate the generation, analysis and dissemination of all drought management information in Kenya.

Core duties and responsibilities:
  • Ensure that the design of the drought early warning system in Kenya is consistent with international best practice.
  • Develop mechanisms to ensure that drought information is communicated to stakeholders, particularly drought-affected communities and decision-makers, in a usable form and timely manner.
  • Coordinate the preparation and conduct of periodic drought and food security assessments and surveys, in collaboration with relevant stakeholders.
Applicants must meet the following requirements:
  • Bachelor’s degree from a recognized University in range and range related sciences, Environmental Management Sciences, Livestock and Livestock related Sciences, Agriculture. Preference will be given to individuals with additional qualifications related to drought and disaster risk management, community development, or food security. Applicants with a Master’s degree these specified areas will have an added advantage
  • Relevant working experience of at least 10 years, with a minimum of four years spent in a senior position.
  • Strong IT skills, analytical and report-writing skills. Experience in the design and analysis of survey data using Excel, SPSS or STATA, in the application of GPS, GIS and remote sensing technologies, and in the interpretation of satellite imagery.
Drought Contingency Planning and Response Manager 

(Job reference NDMA 8)

Reporting to the Director, Technical Services, the Drought Contingency Planning and Response Manager will lead and coordinate the preparation and implementation of the drought contingency planning and financing system in Kenya.

Core duties and responsibilities:
  • Ensure that the design of the drought contingency planning and financing system in Kenya is consistent with international best practice.
  • Coordinate the generation and publication and dissemination of drought contingency plans at national and county level.
  • Develop monitoring and control mechanisms to ensure that drought contingency activities are timely and appropriate, and that all accountability requirements for drought contingency finance are met.
Applicants must meet the following minimum requirements:
  • Bachelor’s degree from a recognized University in range and range related Sciences, Environmental Management Sciences, Livestock and Livestock related Sciences, Agriculture. Preference will be given to individuals with additional qualifications related to drought and disaster risk management, community development or food security. Applicants with a Master’s degree these specified areas will have an added advantage
  • Relevant working experience of at least 10 years, with a minimum of four years spent in a senior position.
  • Working knowledge in statistical methods
Planning and Policy Manager 

(Job reference NDMA 10 )

Reporting to the Director, Planning, Policy and Research, the Planning and Policy Manager will lead policy formulation for drought management in Kenya, and policy and planning processes within the Authority.

Core duties and responsibilities:
  • Initiate the formulation of national policy on drought management and climate change adaptation and work with other parts of Government to ensure that sector policies integrate the Government’s commitment to strengthen resilience to drought and climate change.
  • Develop and support a national strategic framework that facilitates harmonized planning, implementation and evaluation by both state and non-state actors of progress, financing and resource mobilization for the national drought management response.
  • Coordinate the formulation, monitoring and review of the Authority’s strategic plans and work plans, and provide information and reports on the same to relevant organizations and stakeholders.
Applicants must meet the following minimum requirements:
  • Bachelor’s degree from a recognized university in policy analysis and planning, economics, knowledge management, statistics, development studies.
  • Relevant working experience of at least 10 years, with a minimum of 4 years spent in planning, policy or research in a senior management and leadership position in a large public or private organization.
Human Resources and Administration Manager 

(Job reference NDMA 13)

Reporting to the Director, Support Services, the Human Resources and Administration Manager will be responsible for the day to day management and administration of the human resources and administration functions of the Authority.

Core duties and responsibilities:
  • Coordinate the implementation of human resource management policies, rules and regulations.
  • Advise management and staff on matters relating to career development, employee relations, workplace ethics, discipline and the handling of grievances/complaints.
  • Manage and update the Government Human Resources Information System (GHRIS), and ensure the safe custody of all records, including e-records.
  • Coordinate the provision of high-quality support services to the Authority, including transport, logistics and security.
Applicants must meet the following minimum requirements:
  • • Bachelor’s degree from a recognized university in business administration or human resource management.
  • • Relevant working experience of at least 10 years, with a minimum of four years spent in a senior position in a large organization.
  • • Working knowledge of the Kenyan labor laws.

Clerical Officer (Transport and Office Services Administration) 

(REF: NDMA 30) (1 Position)

Reporting to the Human Resources and Administration Manager, the Clerical Officer
(Transport and Office Service Administration) will assist the HR and Administration Division to deliver on its objectives.

Core duties and responsibilities:
  • Ensure efficient, timely availability, and cost effective management of the Authority’s fleet of vehicles
  • Establish and maintain systematic and safe custody of records
  • Coordinate efficient and continuous provision of office services and maintenance of office equipment
  • Ensure that the Authority maintains a current lease and timely rent payments
Applicants must meet the following minimum requirements:
  • Possess a Certificate in any of the following disciplines: Human Resource Management, Business Administration, Records Management or Transport Management.
  • Demonstrated competence in Information Communication Technology and high proficiency in Word Processors, development of Spread Sheets, Preparation of Presentations and creation and maintenance of Transport Management and Records related Database
  • 3 years of relevant experience.
Clerical Officer HR Administration 

(REF: NDMA 31) (1position)

Reporting to the Human Resources and Administration Manager, the Clerical Officer HR Administration will assist the HR and Administration Division to deliver on its objectives.

Core duties and responsibilities:
  • Coordinate staff Training Needs Assessment and prepare Annual Staff Development plans and Budget
  • Manage the Human Resource Information System (HRIS)
  • Ensure implementation of the Performance Managements Process and align it to the Annual Salary Administration process at National and County levels
  • Liaise with County Drought Coordinators on all staff matters between the County offices and Headquarters and ensure timely action is taken within the appropriate policies
Applicants must meet the following minimum requirements:
  • Certificate in Human Resource Management, Commerce or Business Administration. Diploma in Human Resource Management will have an added advantage
  • Demonstrated competence in Information Communication Technology and high proficiency in Word Processors, development of Spread Sheets, Preparation of Presentations and Creation and Maintenance of Human Resource Management related Database
  • 3 years of relevant experience
Clerical Officer (HR Services and Payroll Administration) 

(REF: NDMA 32) (1position)

Reporting to the Human Resources and Administration Manager, the Clerical Officer (HR Services and Payroll Administration) will assist the HR and Administration Division to deliver on its objectives.

Core duties and responsibilities:
  • Prepare and provide to the Senior Accountant primary data and information required for the preparation of the monthly payroll and payment of approved allowances
  • Prepare and remit payroll related statutory payments within the deadlines stipulated in the governing legislation
  • Administer staff welfare, counseling and guidance, benefit programmes and grievance/complaints handling
Applicants must meet the following minimum requirements:
  • Certificate in Human Resource Management from a reputable institution
  • Demonstrated competence in Information Communication Technology and high proficiency in Word Processors, development of Spread Sheets, Preparation of Presentations and Creation and Maintenance of Human Resource Management related Database
  • Trained by Kenya Revenue Authority on line PAYE returns process
  • Basic training in Counseling and Guidance in reputable institution
  • 3 years of relevant experience in Payroll Administration in a large organization

Supply Chain Assistant  

(REF: NDMA 28) (23 Positions)

Reporting to the County Drought Coordinator and assist to deliver on the objectives of the function at County level

Core duties and responsibilities:
  • Ensure that procurement activities undertaken by the County Drought Management Office are in line with the Authority’s procurement policies and procedures
  • In collaboration with the County Tender Committee, assist in the preparation of tender documents and in the whole Procurement process including: preparation of tender dossiers; identification of potential suppliers and consultants; evaluation of tenders and preparation of contracts
  • Scheduling of deliveries and ensuring that inspection/testing criteria are met by the suppliers
  • Maintain the quotation (shopping), duplicates of Local Purchase Orders (LPO) and Local Service Orders (LSO) files; requisition and issue voucher file, counter receipt voucher file and delivery note file
Applicants must meet the following minimum requirements:
  • Diploma in Supplies Management/Supply Chain Management from a recognized Institution.
  • Minimum 3 years of relevant experience
  • Knowledge and understanding of Government procurement guidelines
  • Those with a Bachelor’s Degree in any of the following:- Commerce, Business Administration, Economics, Procurement and Supplies Management will have an added advantage.
Accounts Assistant 

( REF: NDMA 29) ) (26 Positions)

Reporting to the County Drought Coordinator, the Accounts Assistant will contribute to the realisation of the Authority’s goals and objectives by assisting the County Drought Coordinator to ensure sound financial management of the County Drought Management Office

Core duties and responsibilities:
  • Advise the County Drought Coordinator on all financial matters pertaining to the County Drought Management Office
  • Coordinate the preparation of the work plans, budget and cash flow forecasts
  • Provide accurate and timely input for the preparation of quarterly and annual reports,
  • Preparation of Cheque & Cash payment vouchers, taking them for authority to pay and issuing out cheques,
  • Accounting for all receipts including interest earned/accrued on all bank accounts and preparation of bank reconciliation for all bank accounts
Applicants must meet the following minimum requirements:
  • CPA II or the equivalent level in ACCA
  • Five years of relevant experience
  • Knowledge of Kenyan government financial, and accounting procedures
  • ICT skills – Microsoft based software

County Drought Response Officer 

(REF: NDMA 26) (23 Positions)

Reporting to the Drought Management Coordinator, the County Drought Response Officer is responsible for coordination of the preparation and implementation of the County drought contingency plans

Core duties and responsibilities:
  •  Coordinate Rapid Food Security Assessment to determine the drought situation and assess the level of response required
  • Consolidate all information required to trigger requests for disbursement of Drought Contingency Funds and coordinate with County and community stakeholders involved in drought response through the activation of contingency plans
  • Monitor implementation of County drought response interventions
Applicants must meet the following minimum requirements:
  • Degree in Range Science, Agriculture, Livestock, Economics, Sociology.
  • Preference will be given to individuals with additional academic qualifications related to Disaster Risk Management. Applicants with a Master’s degree these specified areas will have an added advantage
  • Strong ICT skills
  • Relevant working experience of at least 3 years
County Resilience Officer 

(REF: NDMA 27) (23 Positions)

Reporting to the County Drought Management Coordinator, the County Resilience Officer will be responsible for coordination of development initiatives aimed at enhancing communities’ resilience to drought in the County

Core duties and responsibilities:
  • Provide advice to County institutions on all technical issues related to drought risk reduction strategies and promote capacity building of community level planning structures
  • Facilitate mainstreaming of Community Managed Disaster Risk Reduction and climate change adaptation into community and County level development plans Coordinate the implementation, monitoring and evaluation of drought risk reduction initiatives undertaken by various actors in the County
Applicants must meet the following minimum requirements:
  • Degree in Range Science, Agriculture, Livestock, Economics, Sociology.
  • Preference will be given to individuals with additional academic qualifications related to Disaster Risk Management, Community Development, Livelihoods Studies, and Food Security. Applicants with a Master’s degree these specified areas will have an added advantage
  • Experience in Community Driven Development
  • Relevant working experience of at least 3 years

Senior Accountant 

(REF: NDMA 23) ( 1 Position)

Reporting to the Finance and Accounts Manager, the Senior Accountant will contribute to the realisation of the Authority’s goals and objectives by assisting the Finance and Accounts Manager to ensure sound financial management and to undertake field monitoring and evaluation missions to project sites to verify financial accounts at field level.

Core duties and responsibilities:
  • Maintain and control bank accounts including checking of bank statements and Bank Reconciliation Statements
  • Preparation of payment documents and ensuring they are processed in a timely manner taking them for authority to pay and issuing out cheques
  • Handling all programme daily cash transactions and keeping petty cash imprest
  • Processing of computerized payroll for the programme
  • Handling the payments of statutory and other payroll deductions and filing annual returns to the relevant government bodies
  • Accounting for all Receipts including interest earned/accrued on all bank accounts and Appropriation In Aid (AIA) received by the Authority
Applicants must meet the following minimum requirements:
  • A Bachelor’s degree in Commerce (Accounting or Finance option), Business Administration (Accounting option) from a recognized institution.
  • CPA Part II or the equivalent level in ACCA
  • 5 years of relevant experience in fully computerized government or commercial environment
  • Knowledge of Kenyan government financial, and accounting procedures
  • ICT skills – Microsoft based software
County Drought Information Officer 

(REF: NDMA 24) ( 26 Positions)

Reporting to the Drought Management Coordinator, the County Drought Information Officer is responsible for operation of the county drought information system

Core duties and responsibilities:
  • Ensure punctual quality control of data collection and analysis
  • Coordinate food security and drought management data collection and analysis
  • Responsible for timely compilation and distribution of County Drought Early Warning bulletins including the feedback of County Drought Early Warning messages to recipient communities
Applicants must meet the following minimum requirements:
  • Bachelor’s degree from a recognized university in Range Management/Science, Rural Development Studies, Economics, Mathematics, Statistics, Sociology.
  • Applicants with a Master’s degree these specified areas will have an added advantage
  • Proven experience in conducting household surveys and managing survey data
  • Practical knowledge in use of GIS and Remote Sensing applications
  • Relevant working experience of at least 3 years

Monitoring & Evaluation (M&E) Officer 

(REF: NDMA 21) (1 Position)

Reporting to the Planning & Policy Manager, the M&E Officer is responsible for effective monitoring, evaluation and reporting of activities implemented under the Authority.

Core duties and responsibilities
  • Monitor the implementation of Authority’s plans and carry out impact assessments of all drought management interventions spearheaded under the Authority
  • Provide technical assistance to the Authority’s County Offices to develop comprehensive monitoring end evaluation guidelines and systems
  • Carry out training at national and county level to assist with the implementation of the Authority’s M&E system
Applicants must meet the following minimum requirements:
  • Bachelor’s degree in Economics, Statistics, Mathematics, Policy and Analysis, Research Methodology. Preference will be given to individuals with additional academic qualifications related to M&E. Applicants with a Master’s degree in these specified areas will have an added advantage
  • A minimum of three years field experience in M&E
  • Proven abilities in the areas of research, impact assessments, project/program monitoring and evaluation, documentation and advocacy;
  • Sound ICT Knowledge: word processing, spreadsheets, databases, presentations and statistical applications (SPSS and EPI info, etc).
Supply Chain Management Officer

(REF: NDMA 22) (1 Position)

Reporting to the Supply Chain Manager, the Supply Chain Management Officer will assist the Supply Chain Manager to deliver on the objectives of the function Core duties and responsibilities:
  • Assist in the preparation of tender documents and for the whole Procurement process
  • Receive and record all invoices in the register and then forward to the Finance Officer for processing of the payment
  • Maintain the quotation (shopping) register, duplicates of Local Purchase Orders (LPO) and Local Service Orders (LSO) files; requisition and issue voucher file, counter receipt voucher file and Delivery Note file
  • Maintain the Asset and disposal registers
Applicants must meet the following minimum requirements:
  • A Bachelor’s Degree in any of the following:- Commerce, Business Administration, Economics, Procurement and Supplies Management, Marketing from a recognized institution.
  • Minimum 5 years of relevant experience
  • Knowledge and understanding of Government procurement guidelines

Early Warning Database Officer 

(REF: NDMA 19) (1position)

Reporting to the Drought Information Manager, the Early Warning Database Officer is in charge of the coordination and supervision of data collection and analysis

Core duties and responsibilities:
  • Coordinate and supervise collection and analysis of data related to county early warning systems and ensure quality control of drought information
  • Support organization of food security assessments and baseline surveys
  • Assist in the development and documentation of Drought Early Warning manuals and organize periodic training for county-based staff
  • Ensure the dissemination of appropriate, relevant and timely drought risk management and early warning information at community level and advocate translation of the information into action.
Applicants must meet the following minimum requirements:
  • Bachelor’s degree from a recognized University in Computer Science, Statistics, Mathematics, Economics, Range Management/Science. Applicants with a Master’s degree in these specified areas will have an added advantage
  • Relevant working experience of at least 3 years
  • Proven expertise and experience in survey methods, statistical analysis and quality control of data gathering and processing
  • Experience in the application of GIS and remote sensing technology
Database Administrator 

(REF: NDMA 20) (1 Position)

Reporting to the ICT Manager, the Database Administrator will be responsible for the day to day running of the Authority’s databases

Core duties and responsibilities:
  • Develop and maintain the Authority’ databases and ensure that applications are developed using both national and international software development standards and best practices
  • Support integration of GIS and Remote Sensing /Earth observation products into the database development process
  • Undertake capacity building of the Authority’s staff both at national and county levels and support county offices in the administration of drought management databases
Applicants must meet the following minimum requirements:
  • Bachelor’s degree from a recognized university in computer science. Applicants with a Master’s degree in Computer Science will have an added advantage
  • Certification from relevant recognized professional body in database development, particularly in SQL Server, and a FOSS database management system such as MySQL and PostgreSQL
  • Practical knowledge in use of GIS and Remote Sensing applications
  • Relevant working experience of at least 3 years
County Data Analyst 

(REF: NDMA 25) ( 26 Positions)

Reporting to the County Drought Information Officer, the County Data Analyst will be
responsible for data analysis and management of databases

Core duties and responsibilities:
  • Undertake analysis of data related to the County Drought Early warning systems
  • Administer the Authority’s databases at County level for the management of information systems (Drought Early Warning system & contingency planning database, and Management Information System - MIS for Drought Contingency Funds)
  • Ensure the incorporation of GIS and Remote Sensing/Earth Observation datasets that can be used to complement the Drought Early Warning System indicators and integrate them into the appropriate database and reports
  • Provide ICT services to the County Authority’s Office
Applicants must meet the following minimum requirements:
  • Degree in Mathematics, Statistics, Economics, Range Science. Applicants with a Master’s degree these specified areas will have an added advantage
  • Strong ICT skills and proficient in use of a GIS Software
  • Extensive expertise in survey methods and statistical analysis
  • Relevant working experience of at least 3 years
All applications with positions and reference numbers clearly indicated on the envelope should be sent to the address below by registered mail, hand delivery or by courier on or before 27th November 2012.

The Chairman
Board of Directors
National Drought Management Authority (NDMA)
P O Box 53547-00200
Kenyatta International Conference Centre, 17th floor, Door No 1710
Harambee Avenue
Nairobi

The National Drought Management Authority is an Equal Opportunity Employer

Canvassing will lead to automatic disqualification.