Logistics, Procurement & Travel Officer Job in Kenya


The mission of WHO is the attainment by all peoples of the highest possible level of health.

Vacancy Notice No : KEN/VN/2012/09
Title : Logistics , Procurement & Travel Officer
Grade : NOA
Type of contract : Fixed Term Appointment
Duration of contract : One year renewable
Date : 9 November 2012
Application Deadline : 8 December 2012
Duty Station : Nairobi

Applications are hereby invited from suitable Kenya nationals to fill the above post.

Terms of Reference:

Under the direct supervision of the Operations Officer, the incumbent performs the CSU functions as they relate to Logistics, Procurement and Travel. 

The incumbent will consult and interact with other team members within the Regional Office Management Support Unit (RSU), Inter-country Support Units (ISU), Country Management Support Units (CSU), the Headquarters and the Global Service Centre.

Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected):

The Logistics/Procurement and Travel Officer reports to the Operations Officer, and provides support to both managers and staff members in performing GSM transactions in the following areas:

Logistics Management
  • Assists international staff with importation, purchasing and registration of their private vehicles and personal effects; Monitors requests for goods and services, including receipt, payment and inventory requirements.
  • Review regularly supplies of the WCO and take necessary action to information administration for renewal of the stock;
  • Coordinates and monitors office space requirements in liaison with relevant units as required.
  • Coordinates, with the support of Senior Driver, the movement of all WCO drivers and assign drivers for official trip;
  • Follows up the process of annual inspection and insurance policy for all WCO vehicles.
Procurement and inventories management
  • Assistant in Procurement forecasting;
  • Manage supplier creation process;
  • Raise request for Price Estimate for non-catalogue items/services;
  • Raise or revise request for procurement of goods and services based on WHO policies.
  • Acknowledge receipt of goods and services in GSM;
  • Keep/update records of all WCO inventory.
  • Manage allocation of office space and equipment to staff members in collaboration with the Administrative Services Team.
Travel and meetings management
  • Raise and manage meeting plans in GSM, including travel requests for meetings and official missions, ensuring compliance with the Travel Policy;
  • Manage administrative arrangements for all WCO meetings and official missions and travel plans;
  • Track the implementation of missions’ recommendations; and assist in the production of reports, statistics, and/or information material when required;
  • Serve as back up to the team members in similar or different positions within the WCO.
Qualification/Knowledge:

Essential: University degree in business administration, Management, Public Administration or related field.

For WHO staff only, equivalent professional training of self study/work experience.

Desirable: Training in logistics, supplies/procurement and travel would be an asset.

Language:

Essential: Excellent knowledge of English, with the ability to work in any other UN language.

Desirable: Working knowledge of French is an added advantage.

Experience:

Essential: At least 2 years of professional experience at national level and international level in administration and management, including supervision of staff.

Desirable: Experience in the areas of logistics, suppliers/procurement and travel management. Good knowledge of WHO programme management and end-to-end business processes as designed in the Global Management System; Good knowledge of GSM System or similar ERP Systems.

Others essential Skills: Excellent knowledge of Microsoft applications (e.g. Excel, Word, Power Point) with an emphasis on Excel or a similar workbook application.

Quoting the vacancy notice number, Application letter and latest Curriculum Vitae should be sent to:

WHO Representative
P.O. Box 45335, 00100
Nairobi
Attention: Operations Officer

Only candidates under serious consideration will be contacted for interview.