Job Description
Job Title: Finance/Grants Officer Kenya
Department: Finance
Programme Area : Kenya
Location: Nairobi, with regular visits to field sites
Accountable to: Country Finance Director
Staff directly supervised: NoneJob Title: Finance/Grants Officer Kenya
Department: Finance
Programme Area : Kenya
Location: Nairobi, with regular visits to field sites
Accountable to: Country Finance Director
Working with : Kenya programmes team, Finance team, Kisii and Turkana field teams
Contract Duration: 6 Months – with possibility of extension
Starting Date: ASAP
Salary: Ksh 85,000 - 91,000 per month (dependant on relevant experience)
Benefits: Insurance cover, housing allowance at 15%, annual leave entitlement of 24 days per annum
Merlin Objective
Merlin is a British humanitarian Non Governmental Organisation providing health care to populations in crises. Merlin exists to provide an immediate and effective response to medical emergencies throughout the world.
Overall Objectives of the Position
Merlin is a British humanitarian Non Governmental Organisation providing health care to populations in crises. Merlin exists to provide an immediate and effective response to medical emergencies throughout the world.
Overall Objectives of the Position
- Ensuring
that Merlin Kenya complies with all financial aspects of donor and
statutory compliance.
- Providing
sound analysis and information to the senior management team on the
finances of the Merlin Kenya to aid decision-making.
- Supporting
and guiding field finance staff in Kisii and Turkana, to enable them to
take on increased responsibility over time.
- Proactively
suggesting and implementing improvements to the Country Finance Director
in the processes followed at Nairobi, Kisii and Turkana.
- Assisting
the field teams with the development of proposals for new projects.
Job Responsibilities
- Assist
field teams with the preparation of interim and final financial reports
for donors and actually preparing these reports themselves when necessary.
- Produce
timely and accurate monthly BVA (Budget versus actual) reports and provide
analysis on this to the programme team.
- Assist
programme team in budget preparation and review budgets, amendments and
forecasts for donors, working closely with the field teams
- Proactively
develop the financial information produced and discussed with the
programme team, to better meet the needs of that team.
- Alert
the programmes team of areas of risk, including any need for cost
extensions/no-cost extensions.
- Ensure
compliance with the financial and other requirements of donors through
monitoring visits to the field and initiation of internal audits/reviews
twice a year in every field site
- Supervise
and maintain financial compliance with local regulations in respect of
financial and other matters such as registration and reporting and
taxation
- Ensure
that field teams are aware of and adhere to donor and Merlin compliance
requirements.
- Perform
ad hoc checks on compliance when at field sites.
- Facilitate
capacity building workshops to ensure understanding and implementation of
Merlin Finance Policies and donor and statutory requirements, for field
and programmes teams
- Ensure
that annual internal and external audits are conducted in a timely and
efficient manner and that recommendations are followed up for Kenya field
sites
- Proactively
become involved in the programmes team meetings to ensure full integration
of finance into the team.
- Ensure
that donor submission deadlines of budgets and reports are planned well in
advance, with a clear timeline of responsibilities.
- Ensure
that donor submission deadlines of budgets and reports are met.
- Assess
the financial status of sub-grantees, providing training and support.
- Prepare
timely requests for donor funds for review by the Country Finance Director
- Ensure
proper banking/cash procedures are followed in the field, address faults
on time in appropriate manner
- To
ensure that all finance documents are properly managed (original and
copies), secure and complete. Ensure donor files are regularly updated and
properly maintained
- Produce
and maintain a costing document which gives clear and accurate cost
estimates based on actual amounts for use in financial proposals.
- To
give feedback on field finance staff for use in their appraisals and
performance management.
- Any
other responsibilities as requested by the Finance Director
- In
the absence of the Finance/Grants Officer for Somalia, provide temporary
cover on the job.
Person specification
Essential
Essential
- Excellent
time and task management skills
- Proactive
and energetic problem solver
- Ability
to analyse financial information and communicate financial information to
non-finance staff
- Good
team player
- Flexible
attitude to changing priorities
- Proven
administration skills
- Excellent
written and spoken English
- Intelligent
and quick-learner, with a strong academic background
Desired
- Accountancy
qualification or a similar qualification from a recognised university
- Previous
finance experience within international NGO
- Previous
experience of managing grants
- Experience
of training, supporting and developing staff desirable
How to Apply
All applications should be sent to:
HR Department,
Merlin, Nairobi Office,
P.O Box 3350 – 00200, Nairobi, Kenya
OR
Email to: recruitment@merlin-kenya.org
Application deadline is 5:00pm on Wednesday, 12 December 2012. Please note that only short listed candidates will be contacted.
Data Protection
Please note that in accordance with the 1998 Data Protection Act, Merlin will hold and use personal information that you have given for the purpose of recruitment and employment.
This information can be stored in manual and/or electronic
form.
This information may also be disclosed to third parties in
accordance with the Data Protection Act.
In cases where a job offer is conditional on ensuring that
potential employees’ names do not appear on counter terrorism lists generated
by the United Nations, European Union or the United States due to donor funding
requirements, Merlin will use the information that you have given for checking
that your name does not appear on these lists.