Administration/ HR Manager
Reports to: Managing Director
Interfaces with:
Reports to: Managing Director
Interfaces with:
Internal: All Dept heads. All Employees
External: Government organs, City council, District authorities, Security agencies, Emergency services and the Press
Education & Experience:
External: Government organs, City council, District authorities, Security agencies, Emergency services and the Press
Education & Experience:
- University
graduate in Management
- Minimum 5 years
in handling the head office functions of a company including HR
- Minimum 2 years
of senior Management experience
- Languages:
Proficient in English and Kiswahili
- Knowledge of ISO
QMS
- Computer
literate
- Any combination
of experience and / or education to perform the job allotted.
Knowledge, Skills
& Abilities:
- HR Knowledge
- Knowledge of
national laws on labour, social security, occupational health and safety
- Awareness of the
inputs, activities and outputs related to the job.
- Understand and
follow the instructions(written and/or oral given by the superior)
- Strategic planning
- Complex problem
resolution and general management skills
- Outstanding
communication and presentation skills
- High level of
interpersonal skills and integrity
- Good team player
- Creative,
forward thinker
- Optimum use of
human resources and materials, avoiding waste
- Ability to
supervise the work of subordinates, motivate and coach
- Ability to plan,
prioritize, organize the allotted jobs
- Ability to cope
with time pressure and stress
Duties and
responsibilities:
- Supervise the HR
Functions of the company through the HR Team.
- Coordination of
training needs identification, implementation of training programs and
evaluation
- Employee
relations
To give the necessary
directions to the HR team in all issues related to Employee relations and
communicating with employees.
To interact and keep a healthy relationship and dialogue with Workers representatives and trade unions.
To interact and keep a healthy relationship and dialogue with Workers representatives and trade unions.
- Rules and
Regulations
To review the internal
rules and regulations and the related management circulars on a regular basis
and advise the Managing Director.
- Monitor the
effectiveness and efficiency of the Human Resource Information System
- Supervision of
Performance appraisals
- Supervision of
Staff welfare activities (e.g. medical services)
- Supervise the
activities of the Security team and advise the management in matters
relating to company safety and security.
- Actively
participate in the Management Systems Development, Establishment,
Implementation, Evaluation and Improvement in the company.
Quality Management
Systems
Occupational Health and Safety Management Systems
Environment Management System
Occupational Health and Safety Management Systems
Environment Management System
- Supervision of
the Secretarial and administrative support team
- Follow up on
litigations and legal issues with the company lawyer.
- Ensure that all
insurance requirements for the company are handled in a timely manner in
association with the Finance Department.
- Ensure that all
statutory requirements in communicating with the Registrar of Companies
are fulfilled in time-Company Secretarial functions.
- Management of
Contracts with third parties: outsourced services, utility companies, city
council etc. including follow up on service delivery issues.
- Preparation
of contracts with tenants and follow up on rent collections in
association with Finance Department
- Timely
fulfillment of all licensing, permit requirements from various government
agencies including registration and updating of trade marks.
- Ensure that the
relevant work permits and visa requirements of expatriate staff are met in
time in accordance with the national laws.
- Public relations
in all its relevant forms including government organs, city council
,district authorities, security agencies, emergency services and the
Press in association with the related functional heads in the
company.
- Communication,
Team work
Communicates in an open way
with Colleagues &
Subordinates
with the Superior
with the Superior
- Conducting
timely working party/team meetings
- Effective Team
participation
- Effective
contribution to team
- Cooperates well
with colleagues
within the department
with other parts of the company
with other parts of the company
- Aware of the
designated job at any point of time, what action to take in case of
problems and emergencies
- Frankly seek
directions in case of any doubt from the superior.
- To help identify
and implement more efficient process and procedures within the team.
- Performs related
works as required by the superior.
E-mail: jobs@norda.biz
with CV and Cover letter.
